Council Meeting - April 18, 2017

Work Session

Public Comment
Bill Cohen (couldn't hear his name well) - Moved here in 2007 and Murdock Canal wasn't yet built. He is a biker and used Canyon Road to get to Provo. There are massive holes in the road. Wants it safer and would like to have a shoulder on the road. There are only two roads to the Canyon, this being one so there is a lot of traffic. There isn't much more development occurring in Cedar Hills. Repaving that was done was shoddy. Hopes new road will be better and ideally in the future the road will have some shoulders. Scary place to ride a bike.

Peter Henderson - Lives on Canyon Road. Not opposed to the direction that the city and county are trying to go. If he could ask for changes, he would request that Canyon Road be used less. Because the road doesn't have many stop lights or police, people use if more often. He would like to slow down traffic and reduce traffic. Add more stop lights and stop signs. Would be concerned if there were talks on increasing traffic on Canyon Road by adding additional lanes.

Barbara Ramos - Lives on Canyon Road. Isn't opposed to lower speed limit. Understands stop signs and lights can't be added. Cars drive very quickly on Canyon Road. Curb and gutter is definitely needed. Her house and neighbors get flooded. All the salt gets into their homes and destroys property. Have had black mold that had to be removed because of all the water coming in from Canyon Road. Every time it rains they have to remove water from their garage and basement. Curb and gutter would help water go in different direction. In winter they have cars slide off the road into their yard because it takes awhile for Canyon Road to be cleared of snow.

A brief summary of how we got to this point can be found at https://jenneyrees.wordpress.com/2016/11/27/canyon-road/

Unfortunately, neither Commissioner Ivie or Graves showed up to this meeting.

C. Crawley asked why street lights can't be added. Commissioner Lee explained the County's position in that they inherited this road as part of a swap with the State and never wanted to keep the road. They are willing to maintain as a county road but county roads don't usually have lights, stop signs, and similar amenities.

I explained the proposal we made to the County. The original proposal that was presented to the Council multiple times had the County using funds that had been set aside by UDOT for Canyon Road, some County funds, and a $5m contribution from MAG to repair the road and make some improvements. JUB Engineers put together a plan with everything south of Murdock Canal being considered PG and everything north being Cedar Hills. The Council decided to take one more approach with the County. We proposed that the County accept the funds from MAG and do the upgrades as designed by JUB. We understood that the curb and gutter and storm drainage were items that the County never installs on a County road and doing so now without a transfer in ownership could cause issues for them later on. We proposed that once the funds were used to fix the road and install the upgrades we requested, we would take on the ongoing maintenance of those upgrades (curb & gutter and storm drainage). Our city manager estimated this would cost our city approximately $9k per year. The County would be responsible for all other maintenance as the owners of the road (snow removal, pothole repair, repaving, etc.). The benefit to both the City and the County is that having curb & gutter and storm drainage makes this a safer road and prolongs the life of the road. When there is nowhere for the water to go after snow and rain, the road is damaged and in the long run the County will be out here doing repairs more often than if the curb & gutter and storm drainage allow for water to drain off of the road.

A concern that came up was that PG already agreed to take ownership of their portion and might be upset if we come to a separate agreement. We explained that our situation is different. When the State agreed to take on North County Blvd, it was with the understanding that they would give up Canyon Road, which would be taken over by the County. In negotiations with the County, PG agreed to take on their portion of the road but also gave up their ownership and responsibility in their portion of North County Blvd. We were never owners of North County so haven’t given up any road in order to take more on. Additionally, if you look at a map of Cedar Hills and PG there are several PG residents north of Murdock Canal, so we would hope PG would support a proposal that benefits their residents north of the canal as much as those south of it.

Another concern was not increasing the budget for the County Public Works Dept. We explained that with the upfront money coming from the County and MAG and with the city handling the ongoing maintenance of the upgrades, this shouldn’t affect their budget at all as they will only be responsible for the items that they already are as owners of the road.

Chandler Goodwin presented and explained that we don't have the manpower, equipment, or budget to handle Canyon Road. Had Bowen & Collins come out to do a study and what it would take to maintain road as owners moving forward. They estimated $2.8 million to maintain this road.

Commissioner Lee said we need to put proposal in writing and submit to the County so they can have further discussions. They meet weekly and can discuss as it's in the design phase. Commissioner Lee said he understands the urgency in making a decision soon.

Council Meeting

Public Comment
Nobody signed up.

Legislative Update
Representative Mike Kennedy presented. Budget for the State is $16.2 billion. Tax reform was one of the key things discussed but nothing was done with this. Our needs outstrip the money that comes in. More discussion of tax reform will occur. Feels State shouldn't do tax reform until the Federal government does. Doesn't want to see a tax increase on food. Budget was passed. Murdock Connector Road is important and feels he has an excellent partner in Senator Hemmert in getting this done. This has been in the works for 10-20 years and continue to get all parties on board. Committed to action being taken. CM Zappala reached out to him with concerns on short term rental policy changes (Airbnb). City Councils have to continually debate on what to allow and restrict on property within, but he did vote for the bill. Said when voting between the individual and City Council he will always choose the individual. Appreciates hearing from the public during the legislative session.

I expressed concern whenever I hear State reps say things like "individual over City Council". As members of a City Council, we represent the individuals of our community and were elected to do so. On the short term rentals, we were hearing from residents who were concerned about the impact things like Airbnb can have on their neighborhoods. Those are important conversations to have at the city level so we can determine what restrictions should be in place to protect the rights of neighbors, if zoning needs to be updated to allow for these types of businesses in some areas, etc. I stated that I often hear State reps complain about the overreach of the federal government and argue for local control, but then turn around and dictate to cities what is and isn't allowed and remove the most local control. While I was fine with the final version that was voted on when it comes to short term rentals, I also encouraged Rep. Kennedy to care about local control at the city level as much as he wants it at the State level as City Councils are working to create ordinances based on the desire of the community overall. Rep Kennedy clarified that for the most part, he doesn't want to dictate to a city what is and isn't allowed, but will at times when it goes against some items such as property rights. CM Zappala asked if he was opposed to cities having zoning regulations, which can limit what can be done on property throughout the city, and Rep Kennedy said he wasn't opposed to zoning laws.

Senator Dan Hemmert presented. Pushing for the connector road. Board for State Developmental Center will be meeting in May. Encourages everyone to reach out to the Board in a respectful manner requesting that the road be recommended for approval.

CM Crawley said he looked at their voting record. Said Mike votes 67% of the time for less government. Said Dan got a 30%. Senator Hemmert said he learned there are 1000 scorecards and he knows he won't be a good legislator if he manages based on scorecards. Won't let someone else define what it means to him to be a conservative.

Consent Agenda
The minutes from the February 7th and March 7th City Council meetings were approved.

City Reports
Chandler Goodwin - Several recreation programs are starting soon. A window in the Vista Room was broken by a golf ball and staff is working on getting that fixed. This Saturday the final portion of the service project will be done, which includes planting vegetation. Looking for volunteers. Thanked those who put on the Easter Egg hunts last weekend. Staff applied for a community development block grant and was given money to develop some ADA items in two parks.

CM Geddes - Attended ULCT meeting in St. George. Felt it was worthwhile.

CM Rees - Please signup to volunteer for Family Festival.

CM Zappala - State of the City was published.

CM Crawley - Planning Commission met and approved a conditional use permit for the Moore's to operate a bed and breakfast and a reception center in their home.

Mayor Gygi - Presented a thank you gift to Courtney, who has been serving as our transcriptionist since 2004.

Review/Action on Conditional Use Permit for Marco's Pizza
Marcos Pizza is a national pizza chain specializing in carryout and delivery. The proposed location is part of the Amsource development and will be adjacent to Great Clips; the approximate address is 4800 W Cedar Hills Drive. A CUP is required for commercial uses in the SC-1 Zone, to be approved by the City Council with a public hearing. The proposal involves no changes to the exterior façade of the structure, and City Code 10-5-37 (E)(2) states, “the designated land use authority shall approve with conditions, or deny the application, or may defer action if there is insufficient application information provided.” The Marcos site plan includes no changes to the approved Amsource development from 10-22-2014. This was approved.

Review/Action on Amendments to City Business Licensing
Recently passed legislation SB0081 states: “A municipality may not require a license or permit for a business that is operated only occasionally; and by an individual who is under 18 years of age; or charge a license fee for a home based business, unless the combined offsite impact of the home based business and the primary residential use materially exceeds the offsite impact of the primary residential use alone.” As a result of this legislation, Cedar Hills staff is in the process of drafting changes to Title 3 of the Cedar Hills Municipal Code that will take into effect the changes from the legislative session. The proposed code was provided in the City Council agenda packet and can be found on the city's website. It changes/updates definitions for what constitutes a home based office, a home based business, and when a business license will and won't be charged. There are some additional changes staff would like to work on, so requested this be tabled for further discussion.

Council Meeting - March 21, 2017

Public Comment
William Patten - Lived in Cedar Hills for 19 years. Loves the golf course. Feels taxes are well worth it. Loves food truck rally. Employees of golf course do a great job. He's a jogger/walker. There is a trail by the first hole and a golf cart path that links. Would like allowance for walking on golf cart paths and would be willing to sign a waiver. Feels the danger is as great on the trails near golf course as there is on the golf paths. Would like the city to be more citizen friendly and allow for this. Accommodate the people of the city as citizens pay the bond. Today as he was driving down Cedar Hills Drive, there was a semi truck driving down Cedar Hills Drive. Would like us to restrict semi trucks on Cedar Hills Drive.

Consent Agenda
The minutes for the following meetings were approved: January 7, 2017 and February 21, 2017.

City Reports
Chandler Goodwin - Jr Jazz ended with 1,051 participants. Starting bowling league, soccer, and summer coding classes. New Hope Bible Church hosted a movie night in the Vista Room last night. Golf Course is open. Thanked everyone who participated in Emergency Prep night.

CM Zappala - Parks & Trails is working on service days. These will be April 8th and 22nd and will be working on the roundabout on Cedar Hills Drive. Will take out all vegetation in the center and replacing with new plants.

CM Geddes - Finance Committee met and we'll talk during budget item.

Mayor Gygi - LPPSD meeting on April 20th. Discussed water and soil testing, details can be found below on that agenda item. This is his number one priority and will report to public.

CM Rees - Family Festival Committee is already signing up vendors, parade entries, etc. There was some change for the food truck vendors due to legislation changes, but this is beneficial to food trucks as it reduces the fees they need to pay with regards to business licenses.

Review/Action on Conditional Use Permit for Outdoor Storage at Walmart
Assistant Manager from CH Walmart presented. Last year they had items stored in the parking lot. Reevaluated what they wanted to do this year to make displays more appealing. Displays are next to building. Brick and lumber displays will be used.

Walmart entered into a development agreement that prohibited the outdoor staging and sale of goods. The Development Agreement states: 9.4 Outdoor Storage: The developer agrees that except for the areas designated in the Approval Documents, or in subsequent and separate outdoor sales area conditional use permits, there will be no storage allowed temporarily or permanently outside of the Wal-Mart Facility. Walmart has staged flowers, pavers, fertilizer, mulch and other spring garden supplies on the outside of their store. They are proposing to continue to stage these goods through July, and are seeking a Conditional Use Permit allowing them to continue to store these goods for the duration of a year.

Walmart is proposing the following:
This year we are limiting the outside the store merchandise displays to next to the building, no merchandise will be displayed in parking stalls. The following descried what and how the merchandise will be displayed and there locations.

• Location (F) - On the south side of the building top soil and mulch will be displayed on pallets.
• Location (E) - flowers will be arranged on tables with trees to the side of the tables. The flowers and trees will continue on to the west side of the building
• Location (D) - the flowers again placed on tables that will be placed against the buildings outer walls with the trees as well and lining the flower beds on the Westside of the store
• Location’s (A, B, & C) will be used to build displays that correspond with the season these displays for the spring and summer will consist of grills arranged on a three level stone display flowing with the buildings décor, bikes will be lined side to side, and we will also have firewood will be showcased on pallets

We had a lengthy discussion about this last year and allowed Walmart to put flowers, trees, and other plants in the front, but contained other items such as paving stones on the south side by the garden center. I would like to continue with what was approved last year as it maintains the look and feel we have required in our community for all businesses. The original ordinances were created by previous Councils to keep our community standards high. From the June 21, 2016 Council meeting "Motion was made to allow for living plants and flowers in zone 10 and 11 (front of store), all other outdoor items will be limited to zones 5, 6, 8, 9 (south side of store) and must be kept clean at all times. Motion was approved 5-0." I feel this was a good compromise and would like to keep it the same. Chandler said he feels Walmart has done a better job of making the presentation look nice and reduce the clutter. Appreciates they are asking in advance. Says he hasn't received complaints from residents.

CM Geddes said as long as it's tasteful, he's fine with allowing other items up front. 

Mayor Gygi doesn't like it went government micromanages business. CM Bailey agreed. Bailey also reminded Walmart that residents don't like the cobblestone.

CM Zappala asked about permit process, thought it was drafted by staff. Chandler explained the process that the Council goes through. Asked Walmart to get hand held baskets for shoppers. Made motion to approve conditional use as separate outdoor use areas with conditions:

• Store outside materials as indicated by map supplied
• Keep all outdoor storage materials in neat and tidy condition
• End date of 10/1/2017

CM Bailey asked Walmart that we keep entrance looking classy and immaculate. This was approved.

Review/Action Adopting Municipal Wastewater Planning Program
The Utah State Department of Environmental Quality requires that Cedar Hills submit an annual report for our “Municipal Wastewater Planning Program” collection system and financial evaluation. We have prepared the report for review. The State Water Quality Board requests the following action be completed by City Council: 1) City Council acknowledges that they have reviewed the 2016 report and 2) If applicable; City Council has taken all appropriate actions necessary to maintain effluent requirements contained in the UPDES Permit. As a note, this year the report indicates that the City of Cedar Hills does not have a Direct Report (DRC) for the water system. The City has one year in which to find a qualified individual to serve as the DRC. Currently Jeff Maag is attending trainings in order to be certified as the DRC for Cedar Hills. This was approved.

Review/Action Amending Agreement with Lone Peak Public Safety
The amendment to the interlocal agreement allows the Mayor of each member city to make an appointment to the Board on an annual basis rather than a full four-year term. This appointment is made official by approval of the City Council. LPPSD board has already approved this change and it just needs to be ratified by each city. This was approved.

Review/Action on Mayoral Assignments
The following appointments were approved:

Discussion on FY18 Budget
A summary of the biggest changes for the General Fund are as follows:

Revenues

• Sales & Use Tax expected to increase $37,000
• Licenses & Permit revenue expected to decrease $38,000 due to new legislation
• Class C Road Funds expected to increase $10,000
• Revenue from Passport services expected to increase $70,000
• Overall recreation and events center revenues expected to increase $19,500
• Overall General Fund increase is $106,534 or 2.6%

Expenses

• Legal expenses expected to increase $30,000 due to anticipated litigation
• Mayor and Council wages going up $396 based on proposed merit increase. I would prefer not to raise elected official wages.
• Administrative services decreasing $57,000 due to as we aren't hiring a new assistant city manager
• Election expenses increasing $14,500 as it's an election year
• Finance department decreasing $20,000 due to not replacing city manager and using seasonal help
• Public safety expenses increasing with most of it for fire and police - LPPSD is increasing $23,911, and AFPD increasing $14,027
• Public Works expenses increasing $27,381 mostly due to due to upgrade truck to a diesel, which will help us with snow plowing
• Street expenses increasing $10,000
• Solid Waste increasing $8,000
• Parks expenditures increasing $24,800 due to a 20% increase in the maintenance contract, which will go out to bid.
• Subsidy to golf fund from general fund expected to increase $26,000. This is because we will no longer be using water and sewer funds to fund water/sewer usage at the golf course. This is because of new legislation regarding enterprise fund transfers that require a lot more work by cities.

Golf Fund are as follows:

• Golf revenue expected to increase $12,500
• Overall expenses expect to decrease $4,009
• Purchase of mower and tractor expected to be $80,000

Capital Projects Fund:

• Loss of $40,000 in CARE tax revenues as it was voted down in the last election

Water/Sewer Fund

Revenues

• Revenues will rise to account for anticipated expenses. Revenue mostly comes from user fees.

Expenses

• $34,000 increase in engineering services for water
• $20,500 increase in water construction/repair projects
• $30,000 increase in PI expenses
• $15,000 increase in engineering for storm drain
• $13,000 maintenance for storm drain

Discussion on Reconfiguration of Baseball Diamond at Heiselts Hollow
Public Comment:
Matt Spurgen - Lived in CH for 16 years. Believes baseball for girls fields should be standard. Girls softball fields are a different size than boys. Need a place to play softball. Having diamonds for both provide more opportunities.

Abby Bailey - Supports idea for changing ball diamond so it can be used for girls softball.

Councilmember Bailey has asked staff to look into the option of reconfiguring the Heiselts Hollow baseball field to be used as a multipurpose field. Currently the infield of the baseball diamond is grass; reconfiguration would include removing the grass and replacing it with dirt. This would allow the field to be used by both baseball and softball teams in the community. Staff has met with other cities and found this is common in many other cities. Talking with Highland they found that baseball leagues have partnered and donated funds to make these reconfigurations happen. Estimated cost if $5,000 for dirt and $1,000 sprinkling system to moisten dirt when playing. Highland uses a dirt conditioner to help dirt maintain moisture, which is about $1,000 ever other year. Recreation staff and leagues are in favor. Right now girls have to go to other cities to play. Will happen at end of season as season starts soon, and funds can come from parks maintenance budget. This was unanimously approved.

Discussion on American Fork Canyon Water
In light of the Tibble Fork Dam incident last August where sediment was released downstream which contained heavy metals, Cedar Hills is closely monitoring the spring runoff. Cedar Hills pressurized irrigation system is partly supplied by water from American Fork Canyon. While individuals should never drink irrigation water, Cedar Hills wants to ensure that the water that is being supplied to the residents complies with safe water standards. In order to closely monitor the situation, staff is recommending that the City conduct soil tests prior to, and a month after the irrigation season begins, as well as testing the spring runoff water directly. These tests will monitor current levels of heavy metals in the soil and water as well as after the spring runoff.

The following information was provided via the city's FB page today:

We have taken samples from the following locations and will deliver the samples to Chemtech-Ford tomorrow for testing.

1) Water sample at pond ten weir.
2) Sediment/soil sample at pond ten near water inlet.
3) Water sample at pond 12.
4) Sediment sample at Mesquite Park.
5) Water sample at Heritage park at diversion dam.

Test results should be available for the water samples in approximately 30 days and the sediment samples in 45 days. The City will continue to test in April when the water season officially begins, and again a short time thereafter to run some more soil tests. We intend that the results of these tests will be sent to DEQ and will be released to the general public.

City Council Meeting - March 7, 2017

Public Comment
Pablo Montes - Lives in Cedar Hills and owns several properties in Cedar Hills. Three years ago he was interested in running the Grill at the Community Center. Expressed that intention but bid was awarded without any notice to him. Talked with mayor about issues with golf course. In December when he realized the last grill renter was leaving, he went to city offices and spoke with staff (Jeanine) and expressed desire to run the grill. Was told we would announce when we were ready to accept RFP's. Found out today that it was awarded and no notice was given. Upset about the process, feels it isn't transparent. Would like to have a voice in the process even if he doesn't run the grill. Disappointed that the city didn't advertise so he could submit an RFP when city knew he was interested. Mayor asked Chandler Goodwin to schedule a meeting with Mr. Montes to discuss further. Mr. Montes is interested in helping run the food truck rally at this point and Mr. Goodwin will discuss with him.

Consent Agenda
The mayor, with the advice and consent of the city council, shall appoint a city manager within a reasonable time whenever a vacancy exists in such position. Such appointment shall be without definite term and shall be at a salary to be fixed by the city council by contract, resolution or ordinance. The city manager shall be appointed without regard to any consideration other than his/her abilities, integrity, competency, training and experience as a city manager. At the time of his/her appointment, he/she need not be a resident of the city or state, but during tenure of office he/she shall reside within the city, except at the discretion of the city council. No member of the city council nor the mayor shall be appointed city manager during the term for which he/she shall have been elected, nor within one year after the expiration of his/her term. We had approximately 24 applications and an extensive interview process. Chandler Goodwin was unanimously approved as the new City Manager.

City Reports
Chandler Goodwin - Thanked the Council for the vote of confidence. Grill has had a soft opening and will have grand opening on April 1st. Soils class is occurring. Have received two sponsorships for Family Festival. AFPD will present tomorrow on domestic violence, this is a meeting for all residents. Emergency Prep townhall on March 14th and all are invited.

CM Rees - Family Festival is working hard already. Rhonda Bromley will be our Grand Marshal.

Mayor Gygi - LPPSD met in exec session only.

CM Zappala - State of the City is nearly complete and will be sent to Council for review.

CM Bailey - Dispatch meeting this week.

Review/Action on Boundary Adjustment with Pleasant Grove
On January 17, 2017, the City Council adopted Resolution 01-17-2017D, indicating the intent to boundary adjust the following property from the municipal jurisdiction of the City of Cedar Hills to Pleasant Grove City: Dennis and Karla Thayne 4087 Canyon Road, Cedar Hills, Utah In accordance with UCA 10-2-419, a public hearing is held, and in that no protests have been filed with the city recorder, the code requires that the legislative body adopt an ordinance approving the adjustment of the common boundary.

Review/Action on Awarding Bid for Parks Master Plan
We discussed this last week as well, so there are more notes on my last blog entry. The City of Cedar Hills made a request for proposals (RFP) to create a Parks, Trails, and Recreation Master Plan. The plan will use feedback from the residents, staff and the City Council to recommendations for any short-term and long-term maintenance/improvements to our city parks, trails, and recreation programming.

Staff and the Park’s Chairman, Boyd Wilkins, recommend that the City Council review and approve the lowest cost, qualified proposal by In Site Design Group, subject to legal review. The key qualifications in staff’s analysis were the following: 1. Willingness to set aside sufficient time for committee meetings, unbiased neighborhood and citywide input through surveys, open houses or town hall meetings 2. Cost effective/Innovative project design, 3. Relevant construction cost projections for an action plan, and 4. Usefulness of schematic designs included. 5. Experience collaborating. As the city is close to build out, a traditional park master plan that deals with growth is not as relevant, as a park master plan that focuses on community feedback, and produces a cost effective action plan with useful, innovative designs. Each landscaping architect firm was responsive and excellent in responding to requests from staff. They each showed a willingness to meet the needs and wants of the city, but we didn’t think the other firms’ proposals were providing as much value to the City of Cedar Hills, as In Site Design Group. For the price of $26,420, In Site Design Group offered to make a traditional park master plans with simple schematic drawings, or they are willing to reallocate their time to make a cost effective traditional phase 1 and phase 2 hybrid type plan that focuses more on community input and more detailed schematic designs and less on impact fee type of information for the same price.

This was approved, subject to legal review.

Discussion on Highland Gardens Water Connection
There was extensive conversation in the last Council meeting on this topic, so you can view my notes from the last meeting. As a summary from staff, Cedar Hills provides water to a limited number of users that are outside the jurisdictional boundaries of the City; Cedar Hills also receives water from other jurisdictions. Cedar Hills is required to meter and backflow protect each point of connection and we require metering and backflow protection at all service connections. Highland Gardens (AF City) submitted a permit application for a new larger culinary water service to their property on 4800 N. Cedar Hills staff reviewed and approved the permit with conditions that the water be metered and protected for backflow. American fork City reviewed and approved Cedar Hills’ plan review and the proposed equipment. A permit was issued 11/2/15 and the property owner’s contractor proceeded to install the new water line but failed to install the required meter, backflow devise and meter box. Staff reviewed the permit at the time of expiration and contacted the owner with a request for final inspection. During the inspection it was noted that the owner had made the connection to the Cedar Hills water main and had energized his new lateral without authorization. The owner and AF City were notified that the installation was not installed as per the approved plans, that the permit was no longer valid and that the lateral valve had been closed. The owner contacted Mayor Gygi and staff for a review of his project. Staff agreed to a permit extension for an additional 180 days. This permit extension expires April 14, 2017; at which time staff will close the street valve if the project is not completed as per the approved plans. Considerations: 1) The project includes the addition of a new 6” culinary water service lateral to private property outside Cedar Hills’ jurisdiction. This service will provide water for a fire suppression system and hydrant. 2) Cedar Hills ordinance requires that all service laterals be metered (7-1B-6). 3) Backflow protection is required by City Ordinance (Chapter 5). 4) Owner to provide and install backflow device (7-5-3, B, 2). 5) Meter and backflow equipment must be listed for fire service.

Jeff Maag (Public Works Director) presented. City is responsible to protect the city's water system. Code as outlined above does require what was included in the permit. The reason these meters haven't been required for businesses within the city is because we have access to those lines to check at any time. The lines going into those business for fire suppression are dead end lines that loop and that we have authority to maintain and flush so backflow isn't a concern. Jeff also is comfortable with that arrangement with Walmart and McDonalds because they built their system to code, where he says Highland Gardens did not. He says Highland Gardens setup doesn't meet international plumbing code or our city code. Says both AF City and Highland Gardens were aware of the permit requirements when they installed the system.

The issue is that what we are requiring of Highland Gardens isn't required of the businesses located in Cedar Hills, and that is causing frustration for the owner of Highland Gardens. CM Geddes reached out to Mr. Bunker and he felt that creating an easement where we could access and monitor the line would be sufficient in order to eliminate the need for the backflow device and meter. Another issue is that the line the property has isn't the right size required by code for fire suppression. Code requires hydrant be connected to an 8" line, but his is a 6" line. There is some concern about liability for that as the fire suppression system may not work as needed. Another issue is that this is a private system, not a public system, which means the city doesn't have oversight of the system. The hydrant system in our commercial zone use public hydrants, whereas Highland Gardens is a private system. Warinski Funeral, which is also in AF but gets water from us, has a backflow prevention and uses a public fire hydrant instead of a private fire suppression system.

Staff will continue to work with the owner of Highland Gardens and American Fork to see if a resolution can be agreed upon.

Discussion on Community Events at Vista Room
At the last Council meeting, a discussion was held about the use of the Vista Room for community events. Staff was directed to draft a policy that could be adopted that would guide both the Council and staff in the use of the Vista Room. Staff has met and has drafted a policy that allows for community events to be held by working with the proper group, and sets up a best practice for when these types of events should occur. The first draft of the suggested policy is as follows:

I shared my perspective from the history surrounding this building. Originally, a committee was formed and tasked with giving a recommendation to the Council for how to use recreation impact fees. That Blue Ribbon Committee recommended that $1m of the city funds be used to build a golf clubhouse, which would include a reception center, and the $3m in recreation impact fees be used for a separate building to be a recreation center. There was a lot of contention throughout the city with some residents upset with how the recreation impact funds were being spent. The Council at the time decided on one building due to a variety of factors. However, reading through past city minutes and having had discussions in the past with former council members, it has been my understanding that the intent was always that the building would be first a community center. Some statements from city minutes:

C. Jackman stated that he is concerned with using recreation center money when the designation of the building includes a golf pro shop and a reception center. He would like to emphasize that the primary purpose of this building is recreation. He is in favor of striking the term “events” from the name.

C. Jackman stated that there is two million dollars in restricted funds for recreation and $850,000

in unrestricted funds. He feels the priorities are backwards, and the recreation facility should bebuilt first with the two million and then the CERC second with the remaining funds. The Citycan then find additional funds to complete the CERC if needed. If the CERC needs to be builtfirst, then the Council needs to remember that the two million is for the recreation center.

C. Perry stated He spoke to Mayor Sears who stated that the recreation impact fee was for a recreation facility and pool.... The Blue Ribbon Committee spent a lot of time and discussed how much money, ranging from zero to one million should be used for this facility. This proposal is for much more and disregards the Committee proposal.

C. Martinez stated it is a community building. The Council needs to look carefully at the programming. She is open to suggestions and other opportunities that are revenue generating. She believes the cart space can be redesigned, and the events center could be reduced.

MOTION C. Kirk - The City Council finds that the City is approving and awarding a bid for a recreation center. And also finds that the variety of recreational activities expected to occur at or be directed from the recreation center will vary and change from season to season and from year to year...., authorizes the mayor to sign the construction contract and for the mayor to work with staff to provide a variety of recreation services and activities in the recreation center that will serve the most families and citizens in the City of Cedar Hills. 

AMEND MOTION: C. Jackman - To amend the motion by directing the mayor and staff to change the name of the building by removing “Events” and referring to the building as the Community Recreation Center and emphasize recreation activities. Accepted by C. Kirk and seconded by C. Martinez. Yes - C. Jackman C. Kirk C. Martinez C. Wright Motion passes.

Understanding the frustration that existed during this process, the recommendation of the Blue Ribbon Committee, and reading through the direction given by a previous Council, I feel that what was represented to residents was that the priority would be recreation and community events. I would like to see that emphasis through community events, even if it means we need to reduce our revenue expectations from the Vista Room. I don't suggest we eliminate our revenue, but am fine with reducing it somewhat to make the facility more available to residents for community events. I'm fine with events being approved and overseen by a committee, that is a good way to make sure it is handled fairly. But I would like to eliminate the restriction to certain nights and/or only allowing it to be scheduled within a 30 day window. I realize that this Council has different priorities, but my feeling is that residents would appreciate more of a community center. I appreciate staff working to find opportunities for the facility and would encourage committees and residents to also give input and recommendations. 

CM Zappala agreed with this assessment and recommended we soften the language to allow for two days per month that can be used for community events and booked more than 30 days in advance. CM Geddes said he supports more community events but isn't sure we've prohibited anyone from using the space. I explained that limited to Mondays and Tuesdays makes it challenging. In our community, the predominant faith has activities that make Mondays and Tuesdays challenging and allowing weekends makes it more accessible to residents. 

Chandler said they would work on brainstorming some ideas to make both work. Attorney David Shaw will also work to make sure that the way the city determines what is deemed a community events is legal and doesn't violate anyone's first amendment rights. 

City Council Meeting - February 21, 2017

Public Comment
Nobody signed up.

Consent Agenda
David Bragonje was appointed to the Parks & Trails Committee.

City Reports
Chandler Goodwin - Policing event on March 8th at 7pm to discuss domestic violence. This is open to the public. Contract with Six Sisters has been signed. Golf Course is now open. Golf maintenance bldg construction has begun.

Mayor Gygi - LPPSD is meeting this Thursday. Finance Committee met last week to begin discussions on upcoming budget. Mayor and CM Geddes narrowed down city manager applications to 5. Mayor did interview all applicants and added a few more names to the list. Will be doing final interviews on March 1st. Recommendation will be made to the Council.

CM Bailey - Next 911 dispatch meeting will be held in Cedar Hills.

Review/Action on FY2017 Budget Amendments
Recommended adjustments are as follows:

• 40-80-822 Parks & Rec Master Plan funding of preferred proposal is estimated to cost between $30,000 and $40,000. It will be funded with available unrestricted fund balance in the capital projects fund. 
• 51-73-751 Water Construction Projects will need to be increased by $25,000 due to costly maintenance issues in the current fiscal year, which will be funded by reserves set aside for these type of expenses. This is to repair the AF Water Booster, which went down earlier this fiscal year. 

This was approved.

Review/Action on Awarding Bid for Parks Master Plan
The City of Cedar Hills made a request for proposals (RFP) to create a Parks, Trails, and Recreation Master Plan. The plan will use feedback from the residents, staff and the City Council to make recommendations for any short-term and long-term maintenance/improvements to our city parks, trails, and recreation programming, including facilities. Charl Louw (our finance director) met with Boyd Wilkins (chair of Parks & Trails committee) to interview all those who submitted a proposal. All the firms are excellent but have different strengths. Drawings for proposed parks are not part of the master plan. The Parks, Trails, and Recreation Plan proposals start at approximately $26,420 and options go up to $45,710.

Low bid was Insight Design Group from American Fork. They worked on Creekside Park in Alpine, which includes a splash pad that drains into the secondary water system, a first for Utah. Has worked on parks, churches, and temples. Cory from Insight presented. Alpine splash pad was only $250,000, as opposed to Highland splash park of $1m. They did this by having water go into secondary system instead of having to clean recirculated water. This also saved Alpine in water and sewer costs. They involved the community in other areas, such as tree planting, in order to save money. Designs spaces such as retention areas in an architecturally pleasing way. They also have construction experience with knowledge of construction pricing. Will help city so we don't design something we can't afford. Charl feels there would be some additional costs with Insight to include a survey for residents that are statistically accurate.

Landmark Design has done more master planning than the other bidders. They are willing to include schematic designs, which would be an additional cost with other firms. Maybe other firms would be willing to include. Lisa Benson with Landmark Design presented. They look at what is needed by population, how items are connected by trails, amenities by parks, features that need to be added. Feels very strongly about public involvement and encourages a steering committee. Important to have City Council, Planning Commission, and representatives from the community involved.

Last master plan for Parks & Trails was done 15 years ago and is outdated. Part of this process would be to get input from residents on what is important (parks, trails, recreation facilities, pool, etc.). Also, there are some upcoming issues that need to be addressed. PG Irrigation wants to shut off access to our creek in Heritage Park in order to reduce water loss to them, but this would mean the trees surrounding the creek would lose their water source. We need to start planning for items like this.

Jay with MGBA presented as well. They did AF park master plan and Highland's open space plan. Working on a master plan for Cedar City now. Zions Bank helps them to statistically valid surveys and will do drawings. Will do online surveys in addition to townhall.

Steve with Sunrise Engineering presented. Approach they take is to look at existing facilities, open space, and the needs of the city, as well as desires of the community. Will hold an open house in addition to online surveys. Would outline cost associated with each recommendation. Will also look at current facilities/parks and outline future needs.

This item was tabled until the next meeting to give the Council more time to go through the proposals and to make sure everyone is on the same page as to the purpose of this project.

Review/Action Amending Resident Rates for Vista Room
Staff is recommending we change the rates for weddings and corporate events on resident nights of Mondays and Tuesdays. Weddings have high traffic that requires more work for staff than other events. Propose a flat rate of $450 for a wedding or corporate event for the entire room on Mondays and Tuesdays. Feels this would better cover costs, especially as those renting wanting to meet with staff beforehand to plan wedding and need help with other needs. Per Chandler, the labor costs displayed below only cover having someone onsite during the event, but doesn't cover staff time before the event to meet with those renting the facility and doing cleanup after. This was approved.

The table below shows usage on these nights.

On a side note, I requested we draft a policy about residents using the facility at no charge for community events. I recently had a resident reach out to me who is interested in hosting a teen dance for those in 7th grade and older. She is willing to pay for the food and DJ, just wants the use of the Vista Room at no cost. She would not charge anyone to attend, it would be free for all teens. My recommendation is that we should allow this and place community events as a high priority. There was push back that we only allow this within 30 days of an event, but not allow anyone to book the room more than 30 days out for something like this at no cost. I feel that if it is truly a community center we should place more focus on community events and allow for bookings further than 30 days out. If there is abuse of this or a substantial loss of revenue, then we could re-evaluate this policy, but we should allow community events to book Fridays and Saturdays even more than 30 days in advance and provide the room at no cost if the event is free to the community. I would like to see more emphasis on the community with this facility. There will be further discussion on this. I'm sure it will be a lively discussion as there is a disagreement among elected officials as to what the priority is - community events or revenue.

Discussion on Capital Improvements Fund and Motor Pool Fund
Here is the summary of changes:

Discussion on Highland Gardens Water Connection
You can also see notes on this from our last Council meeting. Cedar Hills provides water to a limited number of users that are outside the jurisdictional boundaries of the City; Cedar Hills also receives water from other jurisdictions. Cedar Hills is required to meter and backflow protect each point of connection and we require metering and backflow protection at all service connections. Highland Gardens (AF City) submitted a permit application for a new larger culinary water service to their property on 4800 N. Cedar Hills staff reviewed and approved the permit with conditions that the water be metered and protected for backflow. American fork City reviewed and approved Cedar Hills’ plan review and the proposed equipment. A permit was issued 11/2/15 and the property owner’s contractor proceeded to install the new water line but failed to install the required meter, backflow devise and meter box. Staff reviewed the permit at the time of expiration and contacted the owner with a request for final inspection. During the inspection it was noted that the owner had made the connection to the Cedar Hills water main and had energized his new lateral without authorization. The owner and AF City were notified that the installation was not installed as per the approved plans, that the permit was no longer valid and that the lateral valve had been closed. The owner contacted Mayor Gygi and staff for a review of his project. Staff agreed to a permit extension for an additional 180 days. This permit extension expires April 14, 2017; at which time staff will close the street valve if the project is not completed as per the approved plans.

Considerations:
1) The project includes the addition of a new 6” culinary water service lateral to private property outside Cedar Hills’ jurisdiction. This service will provide water for a fire suppression system and hydrant.
2) Cedar Hills ordinance requires that all service laterals be metered (7-1B-6).
3) Backflow protection is required by City Ordinance (Chapter 5).
4) Owner to provide and install backflow device (7-5-3, B, 2).
5) Meter and backflow equipment must be listed for fire service.

Owner of Highland Gardens presented. AF City asked him to put in a fire system 2 years ago. This required a connection to Cedar Hills water line as we provide water to that area. When he applied for permit, one stipulation was the 6" meter on the fire line, but eliminate the 2" line that provides culinary water to rest of facility so it all goes through one meter. Has spoken with several professionals who feel 6" water line isn't recommended and hasn't been done anywhere else, including in our own city. Has met with AF Water Superintendent, AF Fire & Rescue, Utah State Fire Marshal, and Utah State Fire Protection Engineer. Cost of 6" meter with installation is $30,000. He is willing to give the city an easement to monitor the line.

I asked for information on how Warinski Funeral Home is being handled as they are in the same situation (getting water though outside our city) and staff will research on that. I also asked why his contractor installed the line without the meter knowing it was required and owner said AF City told him to install it anyway, even in violation of our permit.

Owner stated that Mayor Gygi recommended he annex his property into Cedar Hills to avoid requirement. He is willing to do that, but Warinski doesn't want to annex and would be required to if Highland Gardens does.

Discussion on Surplus Property
Cedar Hills owns multiple pieces of land that are unusable for development, or are leftover parcels from previous developments. The first parcel is along Cedar Hills Drive and is a piece that is located between two homes. The piece was originally planned to be a cul-de-sac but the development happened in a way that left this piece as a junk parcel. One of the adjacent homeowners is interested in purchasing the parcel; the parcel is approximately 3000 square feet, or about .07 acres. The parcel is not usable as a developable lot for a single family home. The second piece of land is a city-owned piece that is along Cedar Hills Dr. but is land locked. The piece houses an abandoned water tank that was owned by the State Development Center, and other active utilities (irrigation ditch and Rocky Mountain Power easements). Due to the current state of the land, staff is concerned about selling the property as a single-family parcel due to the abandoned utilities and the active utilities on the site. The parcel could be sold to adjacent land owners as land that cannot be developed. This will come back to the Council for a vote at a future time.

Discussion on State of the City
The 2016 State of the City is nearing completion; it has been sent off for formatting and will be complete in the next couple of weeks. Staff would like direction from the Mayor and Council regarding the late delivery of the 2016 State of the City information. The Council advised staff to move forward with publishing.

Council Meeting - February 7, 2017

Public Comment
Mr. Cromar sent an email that was read into the record stating that if alcohol was going to be included as part of the concessions agreement, he wanted the Council to postpone the vote until it was noticed with the word alcohol on the agenda.

City Reports
Chandler Goodwin - Meeting with Jack and Jill Bowling to discuss a youth league. Had the Jr Jazz meet a member of the Jazz night. Events staff attending a wedding expo next Saturday. Golf Course Maintenance bldg waiting for Highland City to approve the building permit. Bayhill Park is on hold until weather is better, but will not delay park deadline. Requesting proposals for park master plan.

CM Zappala - LPPSD meeting was held to discuss the future of the district. Presentation suggested we needed to significantly increase our fire staffing to meet national standards. This would increase the budget from $3 million to over $5 million. This would be challenging with our budget. Council needs to be prepared for future discussions.

Mayor Gygi - LPPSD meeting discussed allowing cities to appoint members differently from what the bylaws allow. Will be an action item at next meeting. This would allow us to appoint different members of the Council to the board. MAG met and appointed Gygi as chair.

CM Rees - FF chairs met. We do have dates set, which are May 30th-June 3rd. More will be discussed during my agenda item at the end of the meeting.

CM Crawley - Planning Commission met and discussed zoning map.

Consent Agenda
Minutes from the 1/17/2017 City Council Meeting were approved.

Review/Action on Amendments to Zoning Map
Planning Commission and City Council have approved multiple rezoning requests throughout Cedar Hills. Areas were rezoned from RR-1 20,000 to R-1 15,000 and many City owned properties were placed into the Public Facilities Zone. The City is required under Utah State Code 10-9a-501 to have an official zoning map adopted by ordinance with a recommendation from the planning commission. No zones are being rezoned with this decision, only the adoption of a map reflecting previous decisions. Planning Commission gave their recommendation to the City Council in their January 24, 2017 meeting. This was approved 5-0.

Review/Action on Contract for Cedar Hills Grill
The City recently reached out to local food vendors in an effort to find a tenant to operate concessions and food services at the grill. Contact information for Six Sisters Deli and Grille was provided to staff by Councilmember Geddes. Staff reached out to the owner of Six Sisters, Monica Rogers, and secured a meeting to inspect the grill, and discuss operations and answer any questions. Based on that meeting with Mrs. Rogers and her associates, hearing her background, and visiting and eating at her current establishment, staff is very comfortable recommending Six Sisters Grille and Deli to be the operators of the Cedar Hills grill space. Mrs. Rogers provided the City with a letter of interest in leasing the grill space (see supporting documents). As part of her offer, she would agree to terms similar to the previous tenant, with the disclaimer that there be a cap on shared revenue of $3000. The base rent is $600, which covers our costs for owning the grill, including utilities. Mrs. Rogers has a background in the food industry, and currently runs a successful grill and deli in Eagle Mountain for the past two years that also offers catering. They are a destination location in Eagle Mountain as they aren't on the way to anything or on a main road. Have become a local place where community comes together. Support local schools and businesses. Has a gluten free menu. They are anticipating an April 1st start date. Staffs opinion is that the contract will be beneficial and the sooner the city engages in a contract, the sooner services will be provided which will benefit the vendor and the City both short term and long term. This was approved 5-0.

Review/Action Amending Fees
Cedar Hills Building Department completed an audit of outstanding permit requests. It was found that two permit requests, (#554, #629), had been submitted to and processed by the building department but not picked up by the applicant. This resulted in insufficient fees being collected to provide the pass-thru costs to Sunrise Engineering for the plan review. The amount of loss to the City totaled $1,824.36. To prevent future losses staff proposes that the fee schedule for “Residential Plan Check Deposit” be changed from the current deposit of $300 to the proposed graduated fee schedule. The proposed fee schedule is based on square footage of the dwelling and more accurately reflects the actual cost for plan check costs. This was approved 5-0.

Discussion on Family Festival
Jerianne Conroy (Family Festival Chair), Rob Olsen (Vice Chair), Council Member Rees, and Greg Gordon (treasurer) met to discuss the upcoming 2017 Family Festival on February 1st and in the discussions it was brought up that Jerianne is having some struggles with our current carnival company representatives. We are entering our final year of our contract with them and Jerianne is feeling strongly that they are moving on from us to bigger cities. In our discussions that day Jerianne asked Councilmember Rees to bring this up as a discussion point at the next Council meeting with the Mayor and City Council to see if there was any thoughts of trying to work with the Highland and Alpine leadership to see if all cities could collaborate together to make it more attractive for the carnival companies so we can continue our great tradition of having a carnival with bigger rides. This year Browns Amusements Company has told us that we will not be having any large teen rides (particularly the ferris wheel) for our participants because they are sending it to another local festival that is taking place that same week. Jerianne has been in contact with Browns Amusements since November in trying to secure our date but has been pushed off until February 1st when she finally secured May 30th-June 3rd for this summer’s festivities. The Council was fine with the committee exploring the option of combining with other cities, or eliminating the carnival or having a small kid carnival. I will work on this with the FF Committee and report back.

Discussion on Highland Gardens Water Connection
Cedar Hills provides water to a limited number of users that are outside the jurisdictional boundaries of the City; Cedar Hills also receives water from other jurisdictions. Cedar Hills is required to meter and backflow protect each point of connection and we require metering and backflow protection at all service connections. Highland Gardens (AF City) submitted a permit application for a new larger culinary water service to their property on 4800 N. Cedar Hills staff reviewed and approved the permit with conditions that the water be metered and protected for backflow. American fork City reviewed and approved Cedar Hills’ plan review and the proposed equipment. A permit was issued 11/2/15 and the property owner’s contractor proceeded to install the new water line but failed to install the required meter, backflow devise and meter box. Staff reviewed the permit at the time of expiration and contacted the owner with a request for final inspection. During the inspection it was noted that the owner had made the connection to the Cedar Hills water main and had energized his new lateral without authorization. The owner and AF City were notified that the installation was not installed as per the approved plans, that the permit was no longer valid and that the lateral valve had been closed. The owner contacted Mayor Gygi and staff for a review of his project. Staff agreed to a permit extension for an additional 180 days. This permit extension expires April 14, 2017; at which time staff will close the street valve if the project is not completed as per the approved plans. Considerations: 1) The project includes the addition of a new 6” culinary water service lateral to private property outside Cedar Hills’ jurisdiction. This service will provide water for a fire suppression system and hydrant. 2) Cedar Hills ordinance requires that all service laterals be metered (7-1B-6). 3) Backflow protection is required by City Ordinance (Chapter 5). 4) Owner to provide and install backflow device (7-5-3, B, 2). 5) Meter and backflow equipment must be listed for fire service.

Discussion on Short Term Rentals
A new bill is being considered by the State Legislature. HB 253 defines a short term rental as, “a residential unit or any portion of a residential unit that the owner of record or the lessee of the residential unit offers for occupancy for fewer than 30 consecutive day.” The bill prohibits a legislative body from enacting or enforcing an ordinance that prohibits a person from listing, offering, or renting an owner-occupied short-term rental. The feedback that will be provided to ULCT from Cedar Hills is 1) concern about renters being able to lease homes for short-term rentals, 2) the State should not tell cities how to legislate these types of items, it should be up to the city.

Discussion on Canyon Road
Recently, I met with Commissioner Lee to discuss the future of Canyon Road. For more in depth info on this issue, see my blog at https://jenneyrees.wordpress.com/2016/11/27/canyon-road/. In this recent meeting, I suggested to C. Lee that the County take the entire funding already approved by MAG to do all the upgrades and repairs that have been discussed, but remove the requirement for Cedar Hills to take ownership of the road for the reasons I outline in my blog post. I suggested that Cedar Hills would be willing to pay for the ongoing maintenance of those upgrades we are requesting that are above and beyond what the County would put in a County road. Having drainage and curb and gutter makes the road safer and prolongs the life of the road. All other maintenance would be covered by the County as they own the road and are responsible for it. C. Lee was willing to discuss this proposal with the rest of the Commissioners, so I wanted to bring it back to the Council for further discussion so we are all on the same page for future negotiations.

CM Crawley was frustrated that we were continuing to have these discussions. CM Zappala was in favor. In the end, the Council agreed to continue conversations with Commissioner Lee to see if we can come to an agreement.

Council Meeting - January 17, 2017

Public Comment
Nobody signed up.

Consent Agenda
Minutes from the 1/3/17 Council meeting were approved.

City Reports
Chandler Goodwin - Jr Jazz has over 1000 participants and going well. Ski bus starts next Saturday and has 80 participants. Plants and Soils class starting again next month. Looking at new programs for Recreation. 1/18/17 is partners in policing event at Community Center. This Saturday is the Council budget retreat. 1/31/17 at Highland fire station, LPPSD will be presenting a study regarding staffing and future of LPPSD. Board of Adjustment meeting 2/8/17 at 6pm. Emergency Mgmt townhall on 3/14/17.

Mayor Gygi - LPPSD board met. District hired someone to handle emergency preparedness advisory assignments. Suggested the board allow changes to board assignments each year so all council members have a chance to serve on the board.

CM Rees- Family Festival Committee meeting next week and hopes to have final dates soon for Family Festival.

Review/Action on Resolution Adopting FY2017 Budget Amendments

• 10-40-305 Legal Service expenditures are being increased $200,000.00 based on the anticipation of litigation costs. 10-36-903 Transfer in from Capital Projects fund has also increased $200,000 to offset the anticipated litigation expenditures. 
• 40-30-902 Sale of Capital Assets related to Cottonwood Lots has increased $400,000.00 based on the recent sale of land lots. 40-96-100 Transfer out to General Fund has also increased $200,000.00 to offset likely litigation related expenditures. Four out of the seven lots have sold this fiscal year. 
• 10-34-325 Passport revenues adjustment of $20,000 will be partially offset by various part-time labor related costs. 10-44-120 Salary & Wages (PT) $4,500, 10-44-150 Employee Benefits/Payroll taxes $500.00, 10-61-120 Salary & Wages (PT) $4,500, 10-61-120 Salary & Wages (PT) $4,500, 10-61-150 Employee Benefits/Payroll Taxes $500.00.

This was approved.

Review/Action on Resolution Making Council Assignments
Assignments are as follows:

• North Pointe Solid Waste - Dax Fossum
• Utah Valley Dispatch - Ben Bailey
• Parks & Trails - Daniel Zappala
• Family Festival - Jenney Rees
• Lone Peak Public Safety - Gary Gygi and Mike Geddes
• Planning Commission - Rob Crawley
• Communications - Staff and Jenney Rees

This was approved.

Review/Action on Resolution Supporting Murdock Connector Road
American Fork Councilmember Rob Shelton has respectfully asked for support of the Utah State Developmental Center and the Murdock Connector Road. This is a MAG funded project being run and built by the County and Highland City. This connection would help to build a desperately needed East/West connection on the North end of the county. This project was slated to have been built and finished by now, but some political issues at the State level have continued to delay the project. Representative Mike Kennedy, who is hoping to run some legislation this year to help resolve the conflict, has asked that neighboring cities adopt resolutions of support that he can show his fellow colleagues this upcoming session. The road would connect to Harvey Blvd in Cedar Hills. This was approved. The proposed road is highlighted below.

Review/Action on Resolution on Boundary Adjustment with Pleasant Grove
Dennis Thayne, a current resident of Pleasant Grove, owns parcel 14:002:0133 which is in Cedar Hills. The parcel is located in the RR-1 20,000 zone and is .574 acres in size. Mr. Thayne wishes to take his Cedar Hills parcel into Pleasant Grove in order to develop the lot for a single family home. The issues with developing the lot in Cedar Hills center around delivering utilities, public safety response, and the proposed stem of the flag lot. In order to hook up the home to sewer, the lot would need to connect to the Cedar Hills line located in 4000 N, and the lateral would have to run through a Pleasant Grove lot in order to service the proposed development. With public safety, the lot would have to be developed with a turn-around system to allow access to a fire truck. Finally, the Municipal Code for Cedar Hills would have to be amended in order to allow for flag lots with stems greater than 250’ in length. The lot is question is below:

CM Bailey is opposed to this. He feels we should be working on cleaning up the boundary and shouldn't allow for anyone north of the canal to leave the city. I take the opposite view. I don't see a reason to hold hostage a property owner due to an ongoing fight with PG that isn't going to be resolved. Based on feedback from staff, this isn't property that can be developed in a way that meets the code for Cedar Hills. If we won't approve a development because of the issues with the lot, then it is fair to the property owner to allow them to boundary adjust into another city that will allow them to develop. With PG installing a sewer line on 4000 N, they are willing to allow variances on public safety and flag lots in order for this to be developed. It would be high unlikely that Cedar Hills would give those same concessions due to the public safety concerns. I think we should allow the property owner to make the decision based on what allows them to use their property. Council voted 2-2 (Rees and Zappala voting yes, Crawley and Bailey voting no) on this, so Mayor Gygi was the tie breaker voting yes. The motion passes.

City Council Meeting - January 3, 2017

Public Comment
Nobody signed up.

Consent Agenda

• Appointed Chandler Goodwin as City Treasurer. 
• Appointed John Dredge and LoriAnn Spear as regular members of the Planning Commission. Appointed Steven Thomas, Brian Miller, and Jared Anderson as alternate members of the Planning Commission.
• Minutes for the December 7, 2016 and December 16, 2016 Council meetings were approved.

City Reports
Chandler Goodwin - Over 1000 participants in Junior Jazz. 70 participants for ski bus. Hired new recreation/events coordinator. January 18th, AFPD will have a meet-and-greet with residents to answer questions and get to know officers. Working on setting up a meeting time for Board of Adjustment.

Mayor Gygi - Council retreat on January 21st. Received four applications for City Manager. Mr. Goodwin will also be submitting an application. Mayor will narrow down to a few options, which will be presented to the Council. Applications will be sent to the Council. Goal is to have new manager by end of first quarter.

CM Geddes - All CM's invited to grand opening of Utah Valley Dispatch.

CM Zappala - State of City is mostly done.

Review/Action of Mayor Pro Tempore
Consistent with UCA 10-3b-302 and City Code 1-5-3, MAYOR AS MEMBER OF CITY COUNCIL; the terms and scope of the duties of Mayor Pro Tempore are defined. In summary, the mayor pro tempore shall have all of the powers and duties of the mayor during his absence, disability or refusal to act. The election of a mayor pro tempore shall be entered in the minutes of the meeting. Councilmember Rees, Zappala and Crawley have all served most diligently in previous years; the next council member to serve would be Councilmember Geddes. The term would begin January 3, 2017 and continue to January 2, 2018. This was approved.

Review/Action Proclaiming January 22-28, 2017 as School Choice Week in Cedar Hills
Andrew Campanella, President of the National School Choice Week has respectfully asked for support in recognizing School Choice Week. Held every January, School Choice Week shines a spotlight on effective education options for children – including traditional public schools, public charter schools, public magnet schools, private schools, online learning, and homeschooling. This was approved.

Review/Action on Release of Performance Bond and Start of Durability Period for Lakeshore Trails Plat A
A final walk through of the Lakeshore Trails Subdivision Plat A has been conducted. City staff conducted an inspection and at this time all improvements have been installed per development regulations and specifications. The subdivision will now enter a one year durability period. This was approved.