Work
Session
Discussion
on Direction of Recreation and Grill
A lot of activity for the Grill was driven by golf so when golf stopped for
the season the revenues at the Grill also went down considerably. Staff would
like to see more recreation at the CoRec so as to get more foot traffic.
Fitness classes are struggling to get consistent numbers of participants. Some
classes had to be cancelled last year because of events. Most of the December
classes were cancelled due to events and approximately 5-7 classes had to be
cancelled in all other months combined. The Grill has some limitations based
upon how it was built so makes it difficult to change the menu much. We also do
not have signage marketing the Grill. Another option for discussion is leasing
out the Grill to a private company. Greg has talked with Chubby's and they are
interested. David and Greg will continue to talk with them.
Discussion
on Roles and Responsibilities of Mayor and Council
City
has traditional form of city government with 6 member Council, one being Mayor.
Mayor can only vote in case of tie, hiring/firing City Manager, or if Council
is going to amend Mayors administrative duties. Mayor has majority of
administrative powers for City. Council has some administrative authority, such
as approving a contract for building new buildings. Mayor is CEO and all city
employees answer to the Mayor. Had issue in the past with different councilmembers
going to City Attorney with opposing wants and it caused gridlock, so it was
determined Mayor would give direction to attorney. This is also why staff
report to the Mayor and not the City Council. It causes confusion if staff is
being pulled in different directions by different councilmembers. Mayor has
been told by staff that when Council is too involved, staff shuts down because
Council takes over and it leaves staff confused as to what direction to follow.
On
the budget, the Mayor comes up with budget, which is presented to Council for
approval or amendment. The budget determines course of action for City Manager
and staff and City Manager and Mayor have to make sure the budget is followed.
Changes in the budget within a department are administrative and a budget
amendment is only needed if funds will be transferred between departments. If
Council wants money specifically used for something then it needs to be
approved by ordinance (such as hours for the Grill or for specific programs).
Moving forward, we could create policy on when staff should notify Council when
a fund isn't doing well and may need budget amendment.
Hours
of the Grill and CoRec are administrative and under direction of staff and
Mayor. City Council could pass an ordinance mandating certain hours. Staff
determined to close Grill once golf course closed for the season because we
didn't have customers. The Council could ask staff to come up with policies for
the CoRec and present to the Council for approval.
Mayor
has the ability to make Council assignments by appointing administrative duties
or responsibilities to Councilmembers and presenting recommendation to the Council
for advice and approval. There isn't a lot of clarity on what administrative
duties a Councilmember actually has. Council and Mayor should discuss this and
come to agreement on what the expectation is in these assignments. Delegation
comes from Mayor so direction typically comes from Mayor. Each Mayor may have
different ideas of what this means. The first place a Councilmember should go for
clarification should be the Mayor. If there are problems with that process then
the Council as a whole may get involved.
As
a matter of courtesy, when interacting with staff and asking for things that will
require staff to invest time we should clear that with Mayor so that we aren't
interfering with other duties that staff has.
Council
Meeting
Public
Comment
Nobody
signed up for public comment.
Report/Update
from Commissioner Gary Anderson (Utah County)
Mr.
Anderson did not show up for this report.
Review/Action
on Resolution Recognizing Paige Osmond
From
the press release - As part of the Cedar Hills Champions program, the City
Council will recognize Paige Osmond for her achievements in ballet after she
was selected for the main role of Radio City’s Christmas Spectacular “The
Nutcracker”.
Paige
started dancing at age three and trains each week at Dance Club in Orem. She
and her family were in New York for a dance competition when they heard about
the auditions for The Nutcracker and she decided to try out. Her mom, Heather,
later received the call announcing that Paige was selected to play the role of
Clara in the Nashville, Tennessee performances. She spent one week in South
Carolina learning the choreography and six weeks in Tennessee participating in
38 performances.
“Paige
loved the experience of performing in The Nutcracker,” stated Heather Osmond.
“This was the 85th anniversary of Radio City putting on this ballet
and Paige had so much fun being a part of it.”
“Paige
is an inspiring young lady,” said Mayor Gary Gygi. “Her commitment to her
talent is impressive and we are honored to recognize Paige for her dedication
and success.”
February
6, 2013 was declared Paige Osmond day in Cedar Hills. This was unanimously
approved.
Review/Action
on Resolution Recognizing Herb Wilkinson
We
previously recognized him but didn't have the resolution available. It was
officially approved tonight.
Consent
Agenda
Minutes
for the December 18, 2012 Special City Council Meeting and the January 22, 2013
City Council meeting were unanimously approved.
City
Reports
David
Bunker - Staff looking at changes for healthcare policies that will be required
for Obamacare implementation.CM Rees - One press release issued, working on two others.
CM
Jackman - Met with chiefs from LPPSD and American Fork Fire Department to
discuss what they offer. These talks will be ongoing. Met on committee Murdock
Canal. As it is nearing completion they are organizing an event to commemorate
enclosure (April or so) then a few months later they will have another event
that is focused on the trail. This one will be more of a community event.
CM
Martinez - Jr. Jazz is halfway done. Had Meet the Jazz player night at Lehi
High School. Family Festival dates have changed due to a conflict with Orem
moving their dates and the carnival company couldn't do our same dates. They
have promised us a Ferris wheel this year. Tot soccer registration starting
soon. Working on t-ball. Golf department is updating software and Wade is
working on that. Replacing carts and all new carts will be delivered in March.
Went to Thanksgiving Point expo to advertise Vista room and got some bookings.
YCC starting to stuff Easter Eggs for Easter Egg hunt. Working with Mayor Gygi
on new program where Family Festival committee will help plan and run Family
Festival. Looking for nominations for people who would be good at chairing a
committee.
Mayor
Gygi - Will be talking with staff on Grill options. Also working on day long
retreat for the City Council and executive staff.
CM
Augustus - Went to North Pointe Solid Waste meeting. Only one item was
discussed. Planning Commission did meet last month but CM Augustus was out of
town and could not attend.
CM
Zappala - Working with students to design apps for the City. They are really
energized about this project and both will be beneficial for residents. One app
is for a budget friendly document and another for a book sharing program
amongst residents.
Review/Action
on Ordinance Regarding Catteries
Chandler
Goodwin presented. Made changes requested from last meeting, including only one
litter being allowed at one time. Also cleaned up some of the redundancies. CM
Zappala recommends we strike B3 as it is a duplicate of B2. Approved
unanimously with changes.
Review/Action
on Approval of Contract with PR Firm on Branding Campaign
Contract
updated to reflect the items in the proposal. Suggestions for funding include items
in the current budget instead of using unrestricted funds. The recommended
funds come from line 10-40-330 (Professional/Technical set aside for PR in
General Fund) for $12,000, line 51-73-330 (Professional/Technical from Water
Fund) for $2,000, and line 75-70-600 (Advertising in Golf Fund) in amount of
$4,000. Branding is more than just a logo, it is the vision for the City.
CM
Zappala feels we need a new logo because it doesn't communicate a brand. I agree
this may be the case and feel we need to involve other stakeholders, such as
commercial business owners and residents, in the branding process. CM Jackman
feels we need a better sense of identity and better brand. Chandler (Assistant
City Manager) has started to put together a list of how this affects staff and
all that will need to be updated. David Bunker stated he felt this was an
important thing for the whole city. Mayor Gygi feels the greatest benefit comes
from economic development, which is helped by branding the City and defining
who and where we are. CM Augustus is concerned about future costs for things
such as changing logos on trucks and street signs etc. We discussed that this
is something that we can implement over a period of time, it doesn't all have
to be done at once. PR firm would give us recommendations of how to proceed and
what they think the priorities should be, but we get to choose. CM Augustus also
concerned because he feels like he's been told we don't have money to travel to
St. George for training but we should find money for this branding project. CM
Jackman explained that we have the money available for St. George, we are just
talking about whether we re-allocate travel funds to be used in different ways.
(This can be accomplished by having the Council attend the Salt Lake training
instead of the St. George training, which would save approximately $1000 per
Councilmember.). CM Martinez feels this is a big decision and encompasses a lot
of things. She feels more companies need to present to the Council. Local
universities may also do branding for cheaper or for free. I felt we didn’t
need to have each of the PR companies that were interviewed by staff to also
present to the Council as we rely upon staff to do this kind of due diligence
and present to us the best option. We don't require presentations to the Council
for all bids related to park maintenance, financial auditing, etc. so we should
trust that staff is bringing us the best option. CM Jackman stated he would
like to see more funds come from the Golf budget and less from the General Fund
as he feels the Golf/Rec/Grill programs will benefit the most from this
branding effort.
Resident
Keith Irwin spoke. He feels importance of brand extends beyond commercial
district. When he first moved here and told people he lived in Cedar Hills they
laughed. Feels Council has done a lot to turn around negative image, but a lot more
can be done to improve that image.
Motion
was made to approve the contract with Radi8 Creative subject to legal review
and approval and more funds coming from the Golf fund and less from the General
fund. CM Martinez was concerned that we were moving forward with all of these
stipulations. CM Augustus expressed concern over my previous affiliation with
Radi8 Creative. I did some consulting work for them in 2010 when they needed
help coming up with strategy for one of their medical clients as healthcare is
my background. I explained that I was not receiving any financial compensation
from this group and had no personal interest in their business. CM Augustus
stated he feels that my past attachment with them and moving forward with this contract
is wrong.
Motion
to approve PR Branding contract passed 3-2 with Rees, Jackman, and Zappala
voting yes and Martinez and Augustus voting no.
Discussion
of Social Media Use Policy
Presentation
by Chandler Goodwin - Looked at social media policies from other cities to
determine what our social media policy should be. The policy establishes
guidelines for the establishment and use of social media sites as a means of
conveying Cedar Hills information to residents. This only applies to social
media sites maintained by the City and on behalf of the City.
