Here are my notes from the August 6th meeting.
Work Session
Public
Works Report - Baseball diamond off of Cedar Hills Drive was setup to be a
retention basin for storm runoff. It can take a long time for the water to be
absorbed into the ground. We’ve added additional drainage but when we have
repeated storms then it can build up. We have started to pump some of that
water out when it becomes a problem. As for projects, Public Works has been
focused on the CoRec basement. It should be completed this week. Tile and brick
are slightly different from original building. Street project working on
Bayhill Drive to Ironwood is almost ready to go out to bid. Mesquite Park
restroom is being modified to stay within budget as we didn't receive a grant
we had applied for. Started on Avanyu projects after HOA has listed their
priority concerns. Had an employee quit to work for Lehi Police Dept so they
will be hiring a new employee. Seasonal employee contracts are almost up for
the year. Repaired a bridge at Heritage Park. Working to eradicate poison ivy
found in the area of Heritage Park. OSHA recently did an audit of the City and
we had some items that needed to be addressed. Public Works is working on these
items. These were related to training and documentation we needed on file, no
safety violations. Now that school is almost starting they will be working on
painting crosswalk stripes and getting flashing lights working. State Division
of Environmental Quality is requiring each city to have a sanitary sewer
management plan so Public Works is working on this. Created new program to
monitor night time PI pressures (not just day time pressures) and issues we had
a month ago have been resolved.
Planning
& Zoning Report - New zoning official started and is doing well. Working on
implementing new rental code that goes into effect January 1st. Working on
notifying rental owners. Early voting is occurring. 140 absentee ballots turned
in and 16 early voters. Tomorrow night is the Meet the Candidates in the Vista
Room. Crossing guard training starts soon. No Planning Commission Meeting last
month as there were no agenda items. Working with developers who have stated
they are coming to an agreement on the Smart property. Working on moderate
income housing plan and updated parks and trails plan. Garbett Homes has
started construction in Bridgestone.
Council Meeting
Public
Comment
Nobody
signed up for public comment.
Consent
Agenda
Minutes
from June 18, 2013 and July 2, 2013 Council meeting. Approved 4-1 with CM
Augustus voting nay.
City
Reports
David
Bunker - ULCT annual conference in September. Front doors have been changed on
CoRec and basement will be complete this week. Upstairs conference room and
offices will be complete in about a month and elevator will go in after that.
Have had a lot of interest by various groups in using the basement.
CM
Augustus - North Pointe's next meeting is in September and will be discussing
whether or not they will require a buy in or a fee if a city wants to leave.
Planning Commission meeting later this month and will be talking about
commercial zone. Will also discuss how feedback from the Planning Commission
goes to the Council. Is upset that he feels he was treated poorly at the last
Council meeting and wants everyone to be treated with respect. Mayor Gygi
agreed and said that should also include email exchanges.
CM
Martinez - YCC had annual retreat and new positions were given and year of
activities have been planned. Lacrosse just finished season. Lego League teams
are finalized and equipment has arrived. Coaches meeting is coming up. Soccer
league schedules are finalized and each player has received a uniform. Tot
soccer registration closes this week and flag football registration ends next
week. Several events have been booked in the Vista Room and December is already
filling up. Golf had another great month with revenue. Parks and Trails
committee met and are working on parks and trails master plan.
Mayor
Gygi - Spoke with Karen Smart and they are anticipating they will be under
contract soon with developer.
CM
Jackman - Meeting this week with LPPSD board. It is too late to have the
special service district on the ballot this year.
CM
Rees - State of the City has been sent to graphic designer and will be sent to
residents in September. One press release sent regarding the new budget
application. Working on branding goals and outline of projects.
Review/Action
on Renaming Bridgestone Plat D
There
was an amended Plat D and Utah County let us know there cannot be an amended
plat. The three plex, which is the amended plat, is now being called Plat H in
order to be in compliance with County. There are no changes to the plat.
Approved unanimously.
Review/Action
on Interlocal Agreement
Three
cities joined together to purchase debris basin, Cedar Hills, Highland, and
American Fork as all three had assets nearby that needed to be protected. The
basin must be maintained to be a basin for debris and flood control. This
agreement determines how the basin will be maintained by each city. Public
Works Directors from each city sit on board. This includes clearing out basin,
fixing erosion, fixing gates, etc. Cities want to set up annual expense account
to pay for these items. All costs are split evenly between cities. The
agreement defines the specific provisions for operations and maintenance of the
flood control basin. American Fork has already approved and Highland is also
discussing tonight. Fund would include $5000 from each city to pay for
maintenance expenses. If expenses went over $15,000 then each city would be
equally responsible to pay for excess. Approved unanimously.
Review/Action
on Changing Date of Next Council Meeting
The
next City Council meeting needed to be changed from August 20th to
August 27th in order to be in compliance with 2013 amendments to the
election code, which says that a military overseas ballot is valid if it is
received up through 13 days after an election. If there are any outstanding
ballots then we cannot canvass the votes until 14 days after the primary
election. Changing the date allows up to be compliant and canvass will occur at
that time. Unanimously approved.
Review/Action
on Appointment of Planning Commission Members
Tonya
Edvalson resigned from the Planning Commission so we have an opening. The City
received an application from Jeffrey Dodge. CM Jackman has no issue with Mr.
Dodge but is concerned that we have so many alternates. Chairman Dodge stated
he feels it is necessary as attendance is low at times and alternates are
needed for votes. CM Augustus was upset that he just found out a few days ago of
this application as he is the Council representative on the Planning
Commission. New appointment approved unanimously.
Discussion
on Name Change for Clubhouse Drive
Discussed
in April but no action was taken. CM Augustus offered to head up this project.
The financial commitment is approximately $2000 for new letterhead, business
cards, etc. Some events for December have already been booked and have already
been advertised. County would need to record new name but staff doesn’t think
they would charge us. Staff at golf course would like the name to stay the
same. We have not yet talked to Sammy's or Tree Fitness about their views on
this. CM Jackman feels it should wait for next budget year as we already cut so
much out of the budget and we'd need to find money for this. I don't feel we
should move forward as I've heard from a few residents who are adamantly
opposed to this, staff is opposed to it, and there isn't a benefit to changing
it. CM Augustus and Martinez would like to change it to better reflect the use
of the building. I requested that we reach out to Sammy’s and Tree Fitness and
see how this affects them as all of their print materials have Clubhouse Drive
as their address. This item has been tabled.
Discussion
on Branding
Radi8
completed their portion of the branding portion. Currenty logo was well liked
and will be kept. No specific tagline has been selected. I provided a list of
branding goals and discussed the branding standards guide that was provided by
Radi8. YCC will be helping gather email addresses and cell phone numbers from
residents for greater communication. The purpose of the branding project is to
1) attract and retain residents; 2) attract visitors for recreation and events;
3) change any negative perceptions, and 4) help with commercial development.
All of the ideas I generated are available on page 11 of the Council packet,
which can be found online at http://www.cedarhills.org/sites/default/files/agendas/city-council-agenda-2013-08-06.pdf
The next City Council Work Session will be devoted to a discussion of these
branding ideas.
