City Council Meeting - August 6, 2013

The good news is school is starting soon so I'll be able to update my blog more timely. The bad news is that my two-year-old deleted all of my pages files from my iPad so I do not have my notes from the July 16th Council meeting. The official City minutes from that meeting should be available within the next few weeks. Sorry about that.

Here are my notes from the August 6th meeting.

Work Session

Public Works Report - Baseball diamond off of Cedar Hills Drive was setup to be a retention basin for storm runoff. It can take a long time for the water to be absorbed into the ground. We’ve added additional drainage but when we have repeated storms then it can build up. We have started to pump some of that water out when it becomes a problem. As for projects, Public Works has been focused on the CoRec basement. It should be completed this week. Tile and brick are slightly different from original building. Street project working on Bayhill Drive to Ironwood is almost ready to go out to bid. Mesquite Park restroom is being modified to stay within budget as we didn't receive a grant we had applied for. Started on Avanyu projects after HOA has listed their priority concerns. Had an employee quit to work for Lehi Police Dept so they will be hiring a new employee. Seasonal employee contracts are almost up for the year. Repaired a bridge at Heritage Park. Working to eradicate poison ivy found in the area of Heritage Park. OSHA recently did an audit of the City and we had some items that needed to be addressed. Public Works is working on these items. These were related to training and documentation we needed on file, no safety violations. Now that school is almost starting they will be working on painting crosswalk stripes and getting flashing lights working. State Division of Environmental Quality is requiring each city to have a sanitary sewer management plan so Public Works is working on this. Created new program to monitor night time PI pressures (not just day time pressures) and issues we had a month ago have been resolved.

Planning & Zoning Report - New zoning official started and is doing well. Working on implementing new rental code that goes into effect January 1st. Working on notifying rental owners. Early voting is occurring. 140 absentee ballots turned in and 16 early voters. Tomorrow night is the Meet the Candidates in the Vista Room. Crossing guard training starts soon. No Planning Commission Meeting last month as there were no agenda items. Working with developers who have stated they are coming to an agreement on the Smart property. Working on moderate income housing plan and updated parks and trails plan. Garbett Homes has started construction in Bridgestone. 

Council Meeting

Public Comment

Nobody signed up for public comment.

Consent Agenda

Minutes from June 18, 2013 and July 2, 2013 Council meeting. Approved 4-1 with CM Augustus voting nay.

City Reports

David Bunker - ULCT annual conference in September. Front doors have been changed on CoRec and basement will be complete this week. Upstairs conference room and offices will be complete in about a month and elevator will go in after that. Have had a lot of interest by various groups in using the basement.

CM Augustus - North Pointe's next meeting is in September and will be discussing whether or not they will require a buy in or a fee if a city wants to leave. Planning Commission meeting later this month and will be talking about commercial zone. Will also discuss how feedback from the Planning Commission goes to the Council. Is upset that he feels he was treated poorly at the last Council meeting and wants everyone to be treated with respect. Mayor Gygi agreed and said that should also include email exchanges.

CM Martinez - YCC had annual retreat and new positions were given and year of activities have been planned. Lacrosse just finished season. Lego League teams are finalized and equipment has arrived. Coaches meeting is coming up. Soccer league schedules are finalized and each player has received a uniform. Tot soccer registration closes this week and flag football registration ends next week. Several events have been booked in the Vista Room and December is already filling up. Golf had another great month with revenue. Parks and Trails committee met and are working on parks and trails master plan.

Mayor Gygi - Spoke with Karen Smart and they are anticipating they will be under contract soon with developer.

CM Jackman - Meeting this week with LPPSD board. It is too late to have the special service district on the ballot this year.

CM Rees - State of the City has been sent to graphic designer and will be sent to residents in September. One press release sent regarding the new budget application. Working on branding goals and outline of projects.

Review/Action on Renaming Bridgestone Plat D

There was an amended Plat D and Utah County let us know there cannot be an amended plat. The three plex, which is the amended plat, is now being called Plat H in order to be in compliance with County. There are no changes to the plat. Approved unanimously.

Review/Action on Interlocal Agreement

Three cities joined together to purchase debris basin, Cedar Hills, Highland, and American Fork as all three had assets nearby that needed to be protected. The basin must be maintained to be a basin for debris and flood control. This agreement determines how the basin will be maintained by each city. Public Works Directors from each city sit on board. This includes clearing out basin, fixing erosion, fixing gates, etc. Cities want to set up annual expense account to pay for these items. All costs are split evenly between cities. The agreement defines the specific provisions for operations and maintenance of the flood control basin. American Fork has already approved and Highland is also discussing tonight. Fund would include $5000 from each city to pay for maintenance expenses. If expenses went over $15,000 then each city would be equally responsible to pay for excess. Approved unanimously.

Review/Action on Changing Date of Next Council Meeting

The next City Council meeting needed to be changed from August 20^th to August 27^th in order to be in compliance with 2013 amendments to the election code, which says that a military overseas ballot is valid if it is received up through 13 days after an election. If there are any outstanding ballots then we cannot canvass the votes until 14 days after the primary election. Changing the date allows up to be compliant and canvass will occur at that time. Unanimously approved.

Review/Action on Appointment of Planning Commission Members

Tonya Edvalson resigned from the Planning Commission so we have an opening. The City received an application from Jeffrey Dodge. CM Jackman has no issue with Mr. Dodge but is concerned that we have so many alternates. Chairman Dodge stated he feels it is necessary as attendance is low at times and alternates are needed for votes. CM Augustus was upset that he just found out a few days ago of this application as he is the Council representative on the Planning Commission. New appointment approved unanimously.

Discussion on Name Change for Clubhouse Drive

Discussed in April but no action was taken. CM Augustus offered to head up this project. The financial commitment is approximately $2000 for new letterhead, business cards, etc. Some events for December have already been booked and have already been advertised. County would need to record new name but staff doesn’t think they would charge us. Staff at golf course would like the name to stay the same. We have not yet talked to Sammy's or Tree Fitness about their views on this. CM Jackman feels it should wait for next budget year as we already cut so much out of the budget and we'd need to find money for this. I don't feel we should move forward as I've heard from a few residents who are adamantly opposed to this, staff is opposed to it, and there isn't a benefit to changing it. CM Augustus and Martinez would like to change it to better reflect the use of the building. I requested that we reach out to Sammy’s and Tree Fitness and see how this affects them as all of their print materials have Clubhouse Drive as their address. This item has been tabled.

Discussion on Branding

Radi8 completed their portion of the branding portion. Currenty logo was well liked and will be kept. No specific tagline has been selected. I provided a list of branding goals and discussed the branding standards guide that was provided by Radi8. YCC will be helping gather email addresses and cell phone numbers from residents for greater communication. The purpose of the branding project is to 1) attract and retain residents; 2) attract visitors for recreation and events; 3) change any negative perceptions, and 4) help with commercial development. All of the ideas I generated are available on page 11 of the Council packet, which can be found online at http://www.cedarhills.org/sites/default/files/agendas/city-council-agenda-2013-08-06.pdf The next City Council Work Session will be devoted to a discussion of these branding ideas.