Public Comment
Cory Shupe – Cory is with Blu Line Designs. On April 16th
he presented to the Planning Commission their conceptual plans. Planning
Commission tabled the item to discuss some suggested architectural changes.
This meeting was held at city offices with a few members of the Planning
Commission, a few members of the City Council, and staff. They updated plans to
include feedback received. Planning Commission recommended a finding of fact
that the building be allowed to traverse two subzones. He would like the
Council to weigh in on this and wants it on the next agenda. Mayor Gygi
explained that public comment isn’t a time for discussion and referred Mr.
Shupe to staff for follow up.
Darin Lowder – Thanks the Council and staff for
everything that is going right in the city. Thanked everyone involved for a
great Family Festival. Has a concern about signage put up in the roundabout on
Cedar Hills Drive. Feels like there is always a sign there. A lot of thought
went into the sign ordinance. This is a small issue but matters to him and
others in his area. Some may prefer there aren’t ordinances in the city. These
things are put in place for the better of the community. Read from the sign
ordinance. Feels that signs in that area are a distraction and doesn’t meet
intent of sign ordinance.
Shannon Lucas – Showed picture of parking violations occurring
on his street. Vehicles are parked on the street for weeks on cinderblocks
while it was being worked on. Reached out to code enforcement but was told that
if the car is moved an inch then it counts toward the requirement of the
vehicle needing to be moved at least every 48 hours. Would hope for stronger
enforcement.
Public Hearing on 2015 and 2016 Budgets
Nobody signed up for public hearing.
Consent Agenda
Marilyn Buckner was appointed to the Parks, Trails, and
Beautification Committee. Elizabeth Paul was appointed to the Cultural Arts
Committee. The minutes from the May 5 and May 19 City Council meetings were
approved.
City Reports
David Bunker – YCC has 41 members this year, which is the
highest participation rate we’ve ever had. Emily Cox and Nicole Allen are doing
a great job with this. Golf is doing well this month. A tournament was held
every day the first week of June. Monthly community classes have been held at
the community center regarding lawn care and gardening. Invites the public to
attend the next meeting. Lacrosse starts this Saturday.
CM Rees – Family Festival was very successful. We had a
great carnival company and each event saw greater attendance than prior years.
We will have dates for next year in November as that is when the carnival
company is able to schedule. HONK is starts this Thursday and will run every
night except Sunday. This will be at Heritage Park.
CM Zappala – LPPSD meets this week but he will be unable
to attend. Will be attended by Mayor Gygi.
Mayor Gygi – Finance Committee met and discussed budget.
Has been talking about metering PI water; however, received an update from ULCT
that the State is discussing PI metering and recognized they may have some
obligation to help pay for it if it is mandated. He feels we should wait and
see what happens with this. Brown Amusements (carnival company) is looking for
a location in Utah County where they can store equipment and rides. Interested
in our nine acres for this.
CM Augustus – General Plan Committee continuing to work
on updates.
Review/Action on FY2015 Budget Amendments
10-65-600 Family Festival Celebration and 10-35-100
Family Festival Income $15,000 increase to capture higher participation rate
for all-access passes and the new carnival.
10-65-601 Cultural Events increase of $2,375 for
participation in the theater production HONK with
Highland. The subsidy may be less than $2,375
depending on ticket sales and donations. Anticipating subsidy may be closer to
$1000. The Arts committee’s intent was to offset the costs with donations, but
they have not been able to get the donations they were anticipating as the it
conflicted with Family Festival also seeking donations at the same time. This was
offset with sales tax revenue that came in higher than anticipated.
10-65-120 Events Salary Wages will need to be
increased approximately $18,000 to offset the growth of activities at the
Community Events Center. 10-35-112 Event Rental revenues will also be increased
by $80,000 based on the revenue earned this fiscal year.
10-65-605 Youth City Council expenditures would
like to utilize the donations they raised in the current year for various
activities, which amounts to approximately $1,300 in the revenue account 10-35-105
Youth City Council donations.
20-30-600 Season & Punch Passes at the golf
course were traded in exchange of $1,300 in 20-50-330 financial software,
$21,236 for 20-70-600 advertising, and $10,900 for concrete and retaining wall
work for the course.
51-38-380 sewer impact fees collected for
Timpanogos Special Service District (TSSD), and 51-74-471 sewer impact fees distributed
to TSSD exceeded $32,000 in May, so an adjustment of $40,000 is recommended for
the rest of the fiscal year to these impact fee accounts.
This was approved.
Review/Action on Tax Rate for FY2016
After golf course bonds were refinanced, the annual
amount being paid out for debt was reduced. Some motor vehicle fees were also
used for debt fund as the motor vehicle fees we receive are partially based on
our debt levy. Based on the amount needed to pay the debt on the golf course
and to stay consistent with property tax collected last year, the County has
recommended a certified tax rate of .002315. This equates to .001594 for
general operations ($685,065) and .000721 for the bond payment ($309,970). This
new tax rate is down from 2013 (.001922) and 2014 (.002410). Any increase in
property tax revenue collected is coming from new construction. This was
approved.
Review/Action Adopting FY2016 Budget
·
General fund budgeted revenue and transfer increase
$69,625 or 1.82%
·
Propose adopting certified property tax rate for operating
levy
·
Propose debt levy $51,300 less than golf bond debt
service, or $309,120
·
Budgeted $40,000 increase for 10-35-112 Event Center
rentals or $180,000 total. This is conservative as revenue is projected to
reach $250,000 for FY 2015-2016
·
Sales tax revenue changed down from a flat projection
to a three-year average $1,159,000, and is projected at $1,209,870 FY 2015-2016
·
Propose adopting Bowen, Collins utility rates, to fund
long-term water & sewer projects
·
Net paperless billing and “State of the City”
savings approximately $24,500
·
Legal expenses increase $20,000 or 25%
·
Financial audit expenses decreased $9,000 or 36%
·
Street related expenses decreases $27,000 to help
comply with the new minimum funding requirement based on budget effective
January 1, 2016 by HB362. Basically, we will be required to spend the same
amount of funds from our general fund in future years for street projects as we
will in 2016. We want to be conservative so we don’t reduce the amount of Class
C road funds the city is entitled to.
·
Event staff, supplies, and maintenance increase approximately
$54,838 to keep up with growth
·
Other increases — Family Festival $5,000 or 12.6%,
Library $586 or 3.7%, Parks Committee $800 or 19.0%, Cultural Events $900 or
17.6%
·
Police Services $18,049 or 3.5% increase
·
Every other year election expenses $15,000
·
Employee merit increases 3%
·
Planned golf course operations subsidy down $70,000
Please see my notes from previous meetings for additional
information on the FY2016. Many of the items are discussed in more detail in
notes from meetings held over the past few months. You can also find a
PowerPoint presentation given by our Finance Director with the Council packet
at http://www.cedarhills.org/sites/default/files/agendas/city-council-agenda-2015-06-16.pdf.
It starts on page 14.
CM Crawley was unable to attend the meeting tonight but
asked for a comment to be read into the meeting. He approved the budget but
asked the city to delay the golf maintenance shed project until he has
finalized his analysis on the golf course.
CM Augustus requested that the Arts Committee be
organized with a chair, a vice-chair, a member of staff assigned to the
committee, and a budget prepared and presented to the Council with anticipated
expenses before any of the funds for this budget are spent.
This was approved.
Review/Action on Updating of Fee Schedule
Modifications are proposed to the City Fee Schedule
in order to implement recommendations from the utility rate study as prepared
by Bowen Collins & Associates and adopted by City Council in 2012. Additionally,
some changes have been made to fees and charges for rental rates for the Vista
Room, and the service charge for postage and paper statement fee for those who
wish to opt out of paperless billing. Resident rate for the Vista room has not
changed but rates for non-residents is increasing as demand for the facility is
high. Greg Gordon and his team also looked at rates other facilities charge and
feel our rates should be increased. This was approved.
Discussion on Food Trucks
Public Comment – Tom Karen (lives in Alpine). He
runs a family business and encourages the city to allow food truck vendors in
the city. Food trucks provide food options and variety. Food can be available
at events. Alpine has a food truck rally on Monday nights and it is well
attended. Food trucks can work in the city. He is happy to help provide guidance
on what other cities are doing and what works well.
Council has requested to have a discussion on how
to coordinate food trucks operating in Cedar Hills. Staff presented a list of
available food trucks in Utah County, as well as when other cities are doing
their food truck “roundup.” Items that would need to be decided on would be
items needed for application (Business License, UT Co. Health Cert., agreement
on trash clean up, etc.)
This is something I would love to see occur in the
city. It provides a variety of food choices for our residents, especially as
there are not many restaurants in the area. Mayor Gygi received a phone call
from Mr. Richardson with Elev8 last night stating they have struggled and will
be closing the grill at the end of the week. Food trucks can be another option
for the community. Staff will do some additional research on what other cities
have done and come back to the Council.
Discussion on Gates at Heiselt’s Hollow and Bayhill
Public Comment – Daniel Torriente – moved here 8
years ago. Accesses the hillside for recreation. Only areas where Forest
Service needs to close would not be very difficult as there is only one trail
and it’s very steep.
Ben Bailey (LPPSD Fire Marshal) – There are
irresponsible people going up there. Fire department responds often to out of
control fires. Area is very dry and wildfire could get out of control quickly.
For the past several months the Mayor and staff
have been working with several residents including Mr.
Keith Hansen regarding shooting and large amounts
of littering along the east bench of Cedar Hills. Mr.
Hansen presented information during a city council
meeting requesting the city to enforce the No-Shooting laws within the city
limits. The city limits were added to an aerial image and it was determined that
the majority of the shooting locations along the foothills are indeed within
the City limits. Shooting is however allowed on Forest Service property, yet it
is inaccessible for vehicles due to closure by the Forest Service. During a
discussion with the U.S. Forest Service, Mr. Jon Stansfield and Ms. Cheryl
Butler relayed that vehicular access to the Forest Service properties along the
east bench interface were discouraged. They have closed several “off-road”
access points and intend to make sure all points are closed. If vehicles can
drive to the point of shooting, they are within city limits. In March staff
presented a 5-point plan to Council to assist in efforts to curtail illegal
shooting activities within city limits. They include the following:
1. Install
signage. This will include signage at
the entrance points to the trail and hillside area. Also signs at the boundaries of city-owned
properties. The signs will include the
proper phone number to call to report gunfire.
2. Collect
garbage from shooting locations. If the
target shooters don’t have items to shoot, they are less likely to
“practice”. Targets being shot now
include wood panels, TVs, boxes, etc.
3. Access
Control. In order to limit the amount of
targets being taken to these practice areas, we would install gates at
strategic locations. Specifically the
end of Heiselts Hollow Drive. This is the main access point to the majority of
the area. Another point of entrance is
the end of Bayhill Drive. With the proposed development, this access will also
be eliminated. It will not stop all
hillside access but limit it greatly.
4. Enforcement.
The key will be to have law enforcement respond immediately when a call is
received. The call will be placed in priority according to the P.D. calls at the
time, but they will respond as quickly as they are able.
5. Fire
Department assessment. Due to the dry
conditions, the fire department may assess the hillside for potential fire
danger which is expressly present when fire arms are discharged. We will coordinate this with the Fire Chief.
One resident expressed concern that the
right-of-way to Forest Service land was being closed. Mr. Stansfield with the
Forest Service weighed in on this and indicated the Forest Service does not maintain
any right-of-way access through Cedar Hills as they have no system roads above
Cedar Hills. Another issue is that those access Forest Service land are going
through private property to access the hillside. The gate installed at Heiselts
Hollow allows for pedestrian traffic, ATV’s and motorcycles.
CM Zappala asked how we communicate to residents
that the Forest Service doesn’t want vehicles on their property. Forest Service
did install signage letting people know that all motorized vehicles are not
allowed on Forest Service land. They also installed rock barriers to prevent
vehicle access. Many of the signs have been shot.
Intent was to restrict access for those who are
bringing up large pieces of garbage and materials to shoot in the foothills.
Things such as couches and washing machines were brought up and left in that
area. Only allowing ATV’s and motorcycles prevents some of the bigger trash
from being brought up. Looking at photographs provided, most of the shooting is
occurring within city limits, which is illegal.
Mayor Gygi recommended that Mr. Torriente and
others who access the hillside meet with staff to discuss ideas and possible
solutions.
