Work
Session
Public Officials Governance/Risk Training
Session
Presented by Olympus Insurance Agency. Elected
officials policy that we have covers wrongful acts of elected officials,
administrative personnel, and employees. Doesn't cover breach of contract or
contractual disputes, inverse condemnation or zoning decisions, outside board
involvement not related to the organization, criminal, malicious, dishonest or
fraudulent acts, and/or debt financing. Common causes of claims include failure
to follow a prescribed duty, conflicts of interest, overreaching organizational
authority, overreaching individual authority, and violation of protected
rights, including the inadvertent release of protected information. E&O
coverage for public officials does cover allegations of wrongdoing as legal
counsel would be obtained.
Discussion on Canyon Road (SR-146)
David has been working with JUB Engineers to
determine costs for Canyon Road improvements. UDOT has $4.4 million to put into
Canyon Road for repairs, would include a 6 inch mill and overlay on top of
that, which doesn't fix drainage, just gives new surface to street. UDOT would
like CH and PG to take ownership of the road. Drainage is a huge issue now in
several areas. UDOT has never provided any drainage control for this road.
Without addressing drainage, that road will always have issues. We also have
issue with rocks from the mountain ending up on the road at the mouth of the
canyon. Estimated cost for all improvement is $8-9 million. Mayor has been
working with MAG to see if they would be willing to cover the difference
between what is needed and what UDOT is offering. Ongoing maintenance, which
includes snow removal, would be around $75,000 per year for 25 years. At that
point, we would need millions of dollars for another mill and overlay. Capital
outlay at beginning for additional snow plow would be $180,000. This continues
to be researched and no proposal is yet before the Council.
Council
Meeting
Public Comment
Nobody signed up.
Public Hearing on Impact Fee Plans and Fee
Schedule
Nobody signed up.
Consent Agenda
Appointment of Members to the Water
Conservation Citizens Advisory Committee. Members of the Water Conservation
Citizens Advisory Committee are appointed by the Mayor with the consent of the
City Council. Mayor Gygi wishes to appoint the following residents to serve on
this committee:
Chairperson: Richard Noble
Regular Members: Joel Wright, Brad Daley,
Pricilla Leak, Cliff Chandler, Betty Jo McKinlay.
City Reports
CM Rees - Meeting with Sam on press release for
Vista Room gathering. YCC is planning for dance on February 7th and discussing
ideas for Easter egg hunt. Family Festival committee meeting this month and
sponsorships already being obtained. Continue to get more likes on social
media, but much slower. Hoping to get emails from the townhall event this month
to help with proactive messaging.
David Bunker - Tomorrow all cities will fly
flags at half-staff in memory of the fallen officer.
CM Augustus - North Pointe Solid Waste met.
Four cities have signed interlocal agreement, four have not yet, and four most
likely will not. They are anxious for all cities to get this signed. We are
still waiting on bids from Waste Management and IRL for direct haul.
CM Zappala - Students at BYU have approached
him to build an issue tracker for the city. It is a mobile app and website
where residents can take a picture with their phone of any city issue and send
to city staff. Staff can then update the site when issue is handled and
resident would get an update letting them know. This app would be small and
cost-effective for a small city. Students have already met with David and begun
to work.
CM Geddes - Planning Commission had meeting
regarding commercial zone. Both Blu Line and Amsource presented options for
their areas. More details will be presented to Planning Commission and Council
soon.
CM Crawley - Met with golf course manager to
discuss sending out gift certificates to each household so that residents are
more aware that free golf is offered to each household.
Review/Action on Adopting an Impact Fee
Facilities Plan, Impact Fee Written Analyses, and
Fee Schedule
The City has authorized the preparation of a
comprehensive update to the Impact Fee Facilities Plan (IFFP) and associated
Impact Fee Calculations for the Public Safety, Culinary Water, Sanitary Sewer,
Parks and Transportation systems. Zions Bank Public Finance and Bowen, Collins
& Associates have reviewed and prepared the updates based on approved
methodology as outlined in Title 11, Chapter 36a of the Utah Code Annotated
(the Impact Fees Act). Based on the requirements for the preparation of the
IFFP and information gathered for each facility, the IFFP has been updated and
recommendations for amendments to the Impact Fee schedule are presented to the
Council.
See my notes from the last meeting for more details
on the analysis that was done. The only change is that at the prior meeting we
did not have the road impact fee analysis. This has now been done and the
impact fee for transportation will go down by 52%. This item was tabled so that
representatives from the city can meet with UVHBA to go over the findings.
Review/Action on a Resolution Authorizing the
Mayor to sign an Interlocal Cooperative Agreement for NPDES Phase II Storm Water
Public Education and Outreach Best Management Practice Compliance
As part of our participation in the Utah County
Storm Water Coalition, Cedar Hills is an active partner with the County and
other participating cities in multiple Minimum Control Measures and Best
Management Practices (BMP) of the City’s Storm Water Management Program (SWMP)
as required by the National Pollution Discharge Elimination System (NPDES)
Phase II
Storm Water regulations. The BMPs specifically
targeted as a coalition include 1) Public Education and Outreach on storm water
impacts, and 2) Public Involvement and Participation. The City is currently participating in these
activities through an interlocal agreement with the County. The current
agreement was ratified in 2008.
The new agreement only has a few changes. The
proposed Interlocal Cooperation Agreement would allow participation in the
program for up to 50 years. However, any entity participating in the agreement
could terminate its participation in and responsibilities under the Agreement
at any time and for any reason by providing a 60 day written notice.
Having a coalition agreement with other cities
helps us meet DEQ requirements but reduces our cost by sharing expenses with
other cities. This new agreement was unanimously approved.
Review/Action on FY 2014 Budget Amendments
Golf Course Driving Range Posts and Netting
Replacement - for the new posts we will pay $2500 in cash and the rest would be
payment in the form of corporate season passes to the entity providing the
posts. We will be replacing 5 posts and these will be 52 feet (currently they
are 30 feet). We will also be replacing all netting. This is a better long term
solution. The total cost is $19,700 with $12,200 coming from the capital
projects fund and $7,500 being given in season passes. The breakdown will be as
follows:
Golf Fund
20-95-202
Driving Range Fence $19,700
increase
20-30-990
Use of Fund Balance $12,200
increase
20-30-600
Season Passes
$7,500 increase
20-35-300
Transfer In From Other Funds $12,200 increase
Capital Projects Fund
40-97-100
Transfer To Golf Course Fund $12,200 increase
The total amount we approved for LPPSD for the
FY14 budget was missing the admin fee. Because our insurance costs were less
than we anticipated (we switched vendors in July), we can cover this increase
through that line item.
Lone Peak Public Safety District Admin Fee not
included
10-55-300
Fire Services $11,000 increase
10-40-510
Insurance $11,000 decrease
Adjustments were unanimously approved.
Discussion on FY 2015 Capital Projects Fund,
Motor Pool Fund, and Vehicle Replacement Plan
Proposing to replace 4 vehicles and 1 ATV.
Process on vehicle replacement plan is to look at several models and get bids
from the state on these models. These need to function for the tasks assigned
to that department. Then looks at resale value in future as well so that we are
getting the best value. Advantage is that we don't pay taxes when we purchase.
Having a rotation schedule makes a more consistent cash flow. We keep vehicles
until the warranty runs out and then we sell them. Overall, this saves us money
that we don't pay for repairs.
Significant changes suggested for the Capital
Projects Fund:
- $300,000 from Street
Impact Fees for Harvey Blvd roundabout on Harvey and 4600. We have many
residents who have expressed concern about this intersection, both speed
and visibility issues. Placing a roundabout here would resolve these
concerns while not stopping traffic flow, just slowing it down.
- CARE Tax and Park Development
Impact Fees totaling $50,000 for Bayhill Park Phase I. Would mainly
include the playground area.
- $400,000 for Canyon
Road sewer. This would give sewer access to all of our residents on Canyon
Road who are on a septic system. This amount is if County takes over
Canyon Road. If UDOT maintains the road, the expenses would be $600-$800k
because their requirements are higher. We have to work in conjunction with
repairs on Canyon Road as they won't allow us to cut up the road and
install sewer lines after they've done their repairs. Staff will provide
information on how many residents this affects and how the cost would be
impacted if we were to delay this project.
- $300,000 for updating the golf maintenance shed. We have some serious safety issues with our current shed. It is also not in compliance with storm water requirements. This fee would include a new shed and would fix storm water issues. CM Crawley suggests that we look at ways to improve safety issues without building a new shed so as to reduce the cost. David will work with staff on proposal as to what our needs are for this facility.
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