Work Session
Discussed FY 2015 budget. Current economic forecast done
by Department of Workforce Services for Utah County shows 3.9% unemployment,
significantly below national level. Economy in Utah County is better than last
year. For the city, sales tax and franchise fees revenues have continued to
grow. Motor vehicle tax is decreasing. Distribution is based upon population of
cities and as Cedar Hills population is flat while other cities are growing
means we will get less of the distribution. Telecom fees are also going down as
it based on voice usage and more people are using less voice and more data, so
telecom taxes are lower. Considering creating a Class C Road fund where road
funds would be held so as to better manage those funds. Expected increase of
sales tax revenues is $50,000 or 4.55%. This is a conservative number as we
received more in FY 2014 than expected.
Public Safety expenses are increasing $52,827. Fire going
up 4.2% and police going up 3.5%. Park maintenance going up $22,300. This
includes $4,800 requested from the Parks, Trails, Beautification and Recreation
Committee for community projects, more Christmas lights at roundabout, and
landscaping rock on Canyon Road. Street expenditures going up $10,000. Public
Works increasing $29,917 to add an additional full-time person. Legal services
are expected to go up $20,000 based on large GRAMA requests and appeal. This
may go down but trying to be conservative. Community Services to increase
$17,072 for building maintenance, advertising, new table linens, and community
events. The increase in building maintenance and linens is due to higher usage
of building with more events.
Anticipated subsidies:
·
Family Festival expected is $24,500 (though we
generally get about $20,000 in donations)
·
YCC is $2,500
·
Library reimbursement is $10,200
·
Community events $3,000
·
Recreation programs $54,321.34
·
Events center will have a profit of $12,394.09
·
Parks is $157,700
·
Golf Operations is $114,716
·
Golf Debt is $358,670
Public Works need addition of one full-time employee as
they have taken on many new projects over the past few years in order to save
the city money from utilizing other companies. This includes things like street
light maintenance, recreation center maintenance, additional storm water duties
required by federal law, GIS data collection and management, and additional
park areas.
Staff looking at a telehealth option for employees to
supplement health insurance. It is $15 per month per person or $29 per month
per family. It can be started and stopped at any time, not locked into a
contract. Offers 24x7 telehealth coverage. Staff proposes to add to budget $15
per month per official and employee for this program.
The rest of the budget is discussed below during Council
meeting.
Council Meeting
Public Comment
Nobody signed up.
Consent Agenda
The minutes from the February 4, 2014 and February 18,
2014 City Council meetings were approved. The appointments of Paul Blaine
Clyde, Randy Gehring, and Jon Traveller to the Water Conservation Committee
were also approved.
City Reports
CM Rees – Working on press release and issued a city
statement in response to some incorrect information posted on a recent GRAMA
request. Would like to move next Council meeting from March 18th to
the 25th so that we do not have a conflict with the political caucus
that night. YCC hosting a dodgeball tournament on March 15th for
those ages 12-18 at Velocity Sports in American Fork. Teams of 6 will cost $12.
More publicity coming soon.
David Bunker – Jr Jazz wrapping up this weekend. In
Motion golf classes had about 50 participants. Karate classes going well with great
participation. Mix and Mingle event went well. Sammy’s has limited hours in
winter but opening up as golf season begins. Five new poles have been added to
golf range, just waiting for new netting to come in.
CM Zappala – LPPSD meeting and working on budget. Need to
charge County for areas that LPPSD is covering. Discussing if they should
become a taxing district instead of special service district. Had emergency
preparedness townhall, which went well.
CM Geddes – Planning Commission met last week. Discussed
Blu Line proposal of senior living center. Voted to approve preliminary plans
and will now move on to Council.
Mayor Gygi – Water Conservation Committee meeting again
soon. Efforts on Capitol Hill have been fruitful. GRAMA bill that was
potentially bad for cities appears to be dead.
CM Augustus – Will discuss finance items and North Pointe
items during those scheduled agenda times.
CM Crawley – Parks & Trails committee having
beautification day soon to help a few families who are in need of financial
help with yards. Need additional volunteers for this committee.
Review/Action on Adopting Impact Fee Plans
This has been discussed in depth in previous meetings so
please see my blog posts from earlier meetings for more details. Information
has been sent to the UVHBA with a positive response. City is getting UVHBA some
final information on how the Public Safety fee is calculated for multi-family
units, but they were fine with us moving forward. The Impact fees being updated
are for the Public Safety, Culinary Water, Sanitary Sewer, Parks and Transportation
systems. Once approved, new impact fee rates don’t go into effect for 90 days.
Review/Action on North Pointe Solid Waste Interlocal
Agreement
This has also been discussed in depth in prior meetings
so more detailed notes are available on my previous blog posts. We did receive
bids from Waste Management for hauling rates if we do a direct haul. We now
have rates from North Pointe, DCD, and IRL.
·
North Pointe tipping rates are $31.50/ton. They do
anticipate rate increases. Contract is an initial term of six years with 12
two-year terms that automatically renew. 13 month notice to withdraw.
·
IRL is $15/ton. Waste Management would direct
haul to IRL and would charge $2.98 per household per month to direct haul to
IRL. This total cost would exceed what we pay to North Pointe now.
·
DCD is $28/ton. There is no additional charge
for Waste Management to haul to DCD as the distance to DCD is the same as North
Pointe. This rate would be locked in for five years.
·
When including anticipated recycling tipping
fees, we would save approximately $6,000-$10,000/year to go with DCD. Staff
still needs to confirm this recycling rate.
DCD facility on Geneva Road has been around for about
five years. They are planning to expand this summer to be on similar scale of
North Pointe.
The savings of switching aren’t as high as we had hoped.
The benefit to being with North Pointe is we are a member, therefore we have a
voice on the board and we have an established relationship with them. The
agreement with North Pointe passed 4-1 with CM Crawley voting nay.
Fiscal Year 2015 Budget Presentation
See notes above from work session for beginning of
discussion.
Proposed 4% salary increase for employees. Health
insurance costs increasing 6%. Utah Retirement System increase projected at
1.14-1.18%.
My questions:
·
Line 10-33-450, what will the Emergency
Management Grant be used for? This is a new grant that pays for our staff
member of emergency preparedness.
·
Line 10-35-110, why are recreation program
revenues going down $15,000? Moved to another line item. I would like to begin
charging rent to Tree Fitness, as we do for other entities who utilize our
recreation center.
·
Line 10-35-130, is park reservations a new line
item? It shows $0 in prior years. This is an new line item to better track
revenues that come in for park reservations.
·
Line 10-40-305, what is the expected increase in
legal fees for? Did we go over this year? Increase is to cover GRAMA requests
and appeal.
·
Line 10-41-110 and 10-41-211 (increases for
Mayor and Council) - I would rather see those increases go back into our
library reimbursement than a raise and increase in training expenses for Mayor
and Council. We cut $4,000 out of library reimbursement and I’d like to see us
add it back in this year.
·
Employee benefit line items – why is each going
up so much? To cover increase in fees as well as telehealth program.
·
Line 10-69-913, how close are we to being
accurate on the anticipated golf subsidy? We are close this year and anticipate
the same next year.
Discussion on Golf Course Maintenance Shed
Staff has prepared preliminary cost estimates for the
golf course maintenance shed. The analysis identifies costs associated with
construction of a new facility vs. the retro-fit and reconstruction of the
existing facility. Retro-fit and reconstruction will take much more time and
have higher costs because of how it would need to be done for safety and
compliance, and includes much more labor. If we build a new building the
estimated cost is $288,000. To do a rebuild of the existing building is
estimated at $387,500. Efficiency on new construction leads to savings. Labor
costs of rebuild are a huge cost.
Discussion on Development of SC-1 Commercial Zone
Senior Living Facility
On Thursday, February 27, 2014, the Planning Commission
recommended approval of the proposed
Senior Living facility located at 4600 W and Cedar Hills
Drive (Smart property) to the City Council for preliminary approval. Doug (Blu
Line) has met with the City regarding the City’s property along 4800 W. Doug
has also met with other developers throughout Utah (i.e. The Boyer Group)
regarding the development of the City’s property. Doug has requested to have a
chance to update the City Council on the proposals for the commercial zone, as
well as to give an update on the Smart property.
Traffic study was done by Hales Engineering. Based on
similar facilities it was determined that 0.41 parking stalls per unit were
needed, though this facility has over 1 stall per unit planned.
Met with Boyer Company and Mountain West, who either work
with or represent retail companies and large restaurants, to get a better
understanding of potential interest in our area. There are not any sit down
restaurants or retailers who are interested in coming to Cedar Hills today. Quick
serve restaurants are more actively looking for sites. These include things
such as Café Rio, Rumbi’s, Dickey’s BBQ, etc. However, most of these are
already located near Cedar Hills and didn’t indicate interest in looking at
Cedar Hills. Feels right now there isn’t a lot of interest for commercial
development for our area right now. After meeting with Boyer, Doug feels that
building the senior living center will bring in interest to the area because of
the increase in number of residents as well as walkability. Doug continues to
feel confident he will have no problems filling this facility because of
location to shopping, to a temple, and the quality of the neighborhood.
In order to make it economically viable they must have at
least 275 units. They have widened the building to reduce it from five stories,
but have needed to keep the number of units close to 300. Rent will range from
$800-$1200 per unit. This will be similar to other units they own in other
cities in Utah.
Like to establish relationships with local schools to
provide charitable contributions for libraries and such, and also work with
senior residents who are interested in volunteering at schools or mentoring
students. Meeting with Alpine School District now.
Blu Line would keep ownership of the building and would
engage in leases with those living in the facility. Nobody under the age of 19
would be allowed to live there at any time and it would always remain a 55+
facility based on development agreements entered into with the city.
Review/Action on Road Maintenance
Tabled until next meeting as it was added to the agenda
on Monday.
Review/Action on Mesquite Park Restroom
Tabled until next meeting as it was added to the agenda
on Monday.
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