April 15, 2014 City Council Meeting

Work Session

Representative Mike Kennedy presented on the recent legislative session. He gave a tutorial on using the le.utah.gov website to track bills. We discussed best ways to reach him. CM Zappala gave some feedback on ways to make the le.utah.gov website more user-friendly so citizens can easily find what they are looking for and give feedback on any bill. Discussed a proposal for a bridge just south of Thanksgiving Point so that those going to Thanksgiving Point from I-15 can bypass Timpanogos Hwy altogether as that exit is already becoming congested and there is considerable growth in that area.

Council Meeting

Public Comment

Nobody signed up.

Public Hearing - Amendments to the City Code, Title 10, Regarding Zone Permitted Uses Relating to Foster Care Homes

Nobody signed up.

Report/Update – Water Conservation Citizens Advisory Committee

Committee met several times and have each individually done research on conservation. Consensus was only long term solution was to meter PI usage. Recommendation is to have meter system installed by 2015. For 2014 they will work on education with regards to water conservation. Some ideas are a rebate on utility bill for those who get a water analysis done for their yard. This is a free service offered by Utah Division of Water Resources. Also suggested a notification process to show weekly water consumption so residents are aware of how much is being used. Use city newsletter for water conservation tips and a weekly watering guide on the city website. Also suggested we do a water conservation education in the schools so kids are also aware of the need for conservation. Feeling of the committee is that those who are watering wisely will pay less than they do now, while those overwatering will see a spike in their PI bill. Committee feels there should be some sort of incentive to those who use less water.

Consent Agenda

The minutes from the March 19, 2014 City Council meeting were approved.

City Reports

David Bunker – We were first in participation for a city our size with Junior Jazz. Driving range fence is now up and will provide added protection to homes in that area. Soccer and t-ball are occurring.

CM Zappala – Utah Valley Dispatch meeting on Thursday. Will be discussing new dispatch center and combining facilities with other dispatch centers within the County.

Mayor Gygi – Received a grant for research on recreation issues in AF Canyon.

CM Augustus – Finance Committee will be meeting soon.

CM Crawley – Parks and Trails Committee has service day on May 3^rd. Five families are being determined. Need volunteers to help with that service project. Will be from 8am-12pm.

CM Rees – One press release issued. Easter Egg hunts are this weekend. The teen hunt is Friday evening at 8pm at the Rec Center. The childrens hunt is Saturday morning at 11am at Heritage Park. YCC is filling eggs. Family Festival committee meeting tomorrow night.

Review/Action on an Ordinance Amending Title 10 of the City Code, Relating to Foster Care Housing

State code has been changed to allow for any single family residential unit to house up to four foster children. We have had a resident request that City Code reflect that change as well. City Code currently restricts the number of foster children to three unrelated foster care occupants. State code

R501-12-6 (d) states, “No more than four foster children shall be in any one home”.

Went before the Planning Commission and this was approved. We removed the section stating how many foster children are allowed and changed the wording to state we would always comply with State code. This was approved.

Discussion on SR-146/Canyon Road

Council has asked that this item be placed on the agenda to update the City with additional information as it becomes available. Continuing discussion can be held on the costs associated with receiving jurisdictional control of the roadway and annual costs associated with maintenance of the roadway.

It seemed from the last meeting that the consensus of the Council was for the County to take ownership of the road and then contract with the City for maintenance. All of our costs would need to be covered in that contract so as not to burden Cedar Hills residents. Gary is discussing this with Commissioner Ellertson. Funding for ongoing maintenance would be Class B & C Road Funds. The way it is calculated, the County would get a little more funding than the City could obtain, but not by much. However, neither the City nor the County will get enough funds to cover the major maintenance needs, such as resurfacing. David suggested meeting with PG to understand their perspective on this as well as they are also affected by any decision made.

Discussion on Assigning Alternate Members to Certain Boards and Committees

City Council members and Staff act as resources, liaisons, and on some boards and committees may be voting members. Alternate members to these committees and boards are at times necessary to fill in and attend the meetings when the appointed member is not available to do so. On voting boards, the alternate may not be able to vote, but can receive and relay important information to the Council as needed. The Mayor makes the assignments to the various boards and committees, and may also assign an alternate if the board or committee cannot be attended by the assigned council member or staff.

Each Council Member will communicate with the others if they cannot attend an assigned meeting and will request an alternate, as needed.

Discussion on Pressurized Irrigation Water Meters

Based on the recommendations from the Water Conservation Citizens Advisory Committee, a discussion should be had to consider the potential means to fund the committee recommendations. Metering of the pressurized irrigation water city wide, as identified by the committee, is an important step in resolving long term water consumption conservation goals. The City council should consider the Water Conservation Committees recommendations and determine if the recommendations, including metering are to be implemented. In order to facilitate a metering project, identification of costs, project schedule, and funding ability will be necessary. As has been previously discussed, the Siemens Group has identified one avenue to facilitate the project if approved by the Council. Another avenue would be to self-fund and bid the project as a typical capital development within the city. The council should discuss the merits of each, if metering were to be implemented.

If the Council determines to implement metered PI, a funding source needs to be identified. Siemens has given one option, which doesn’t require a bond and the City would pay for it with savings. More information on that option can be found in my earlier notes. Another option is to apply for grants or to get low interest loans. In order to get it online for 2015 we would need to start working on it in October of 2014 so the contractor would have enough time to completely install. Estimates would be about $650-$700 per household for installation of the meter (residents wouldn’t pay for this directly, it would be paid for with the savings and/or loan). This will continue to be a discussion item.

Discussion on the Commercial Zone

Amsource has presented preliminary plans for the subdivision located at the SE corner of 4800 W and

Cedar Hills Dr. to the Planning Commission. The Planning Commission approved the plans for recommendation to the Council with the caveat that the Council consider phasing in the project in order to address City staff concern’s regarding the future public road that borders the east side of the Amsource property.

One issue is that current site plan shows an entrance/exit onto a currently non-existent road. The road is planned to go through the commercial zone; however, that land is owned by the Smart family and that road won’t be developed until their property sells. America First Credit Union has stated they won’t start building their building until 2015. Amsource would like to build the two retail buildings sooner, but not having that road is an issue. Smart family has indicated they are willing to work with Amsource on negotiating a solution to this issue. AFCU new plans are in compliance with the commercial guidelines.

Discussion on City Branding/Slogan

As part of the follow up for the 2013 branding project completed by Radi8 Creative and finalization of the 2014 FY budget, it is incumbent to identify remaining costs associated with the current task schedule. One specific task would be to identify what and if a tagline will be implemented as previously recommended. A discussion and final determination would be appropriate as the city prepares to close the FY 14 budget.

Will move forward with tagline “Trailhead to Adventure”. We have a graphic designer working on an infographic and most of the other branding items for FY2014 have been completed.

Discussion on a Decisions Survey

Staff will update the City Council on the timeline and process to complete the Decisions Survey as prepared by Dan Jones & Associates.

Will meet with the city next week to start the process. CM Rees and Zappala will attend that first meeting next week.

City Council Meeting - April 1, 2014

Work Session

Council Meeting

Public Comment

Nobody signed up. 

Consent Agenda

Minutes from the March 4, 2014 City Council meeting were approved.

City Reports

CM Rees – YCC is preparing for the annual Easter egg hunts. The teen hunt will be in the evening on Friday, April 18^th and the childrens’ egg hunt will be Saturday morning on April 19^th. Each child who participates will receive a bag of candy when they turn in their eggs so every child goes home with a good amount of candy. Last year we purchased an additional 4,000 eggs so it will be even bigger this year. The YCC is in the process of planning for the teen hunt after party, which will be at the rec center and we will make sure there are enough chaperones. Also, Emily Cox reached out to the principal of Lone Peak and has arranged for YCC members to get 0.5 school credits for serving on the YCC. This means we will add more accountability in order to obtain the credit, such as a required number of meetings to attend and activities to plan for. She and Nicole Allen are working with the YCC on recruiting for next year and applications are due May 1^st. There will be a more formal interviewing process this time.

Family Festival Committee is hard at work. The city website and newsletter are being updated with information to keep residents informed. Macey’s will be our food vendor for swim night and the Dinner and Movie night. Jerianne is lining up food vendors for the carnival, which will include food trucks. The Arts Committee is working on the Concert in the Park. The Parade chair is working on getting Noelle Pikus Pace as our Grand Marshal and we will know soon is she’s available. Our new service project is planned for the Wednesday of Family Festival and residents can now donate supplies or money. The logo has been designed and the magazine is being worked on. Sponsorship goal is $25,000.

CM Zappala – Attended the Utah Valley Dispatch awards banquet. Discussed dispatch calls handled very professionally by staff. Dispatch does a great job.

Mayor Gygi – LPPSD chair will be Kimberly Bryant from Alpine. May be meeting next week to discuss role of LPPSD responding in AF Canyon. County Sheriff will attend. Water Conservation Committee is putting together a conservation proposal and will present to the Council at the next meeting. Arts Committee is meeting tomorrow to set dates for Summer Concert Series.

CM Geddes – Planning Commission met last week. Amsource presented proposed plans for America First Credit Union on corner lot. Item was tabled as the plans didn’t meet design guidelines and several items were missing. Planning Commission is willing to hold a special meeting so they don’t have to wait 30 days for the next presentation.

CM Crawley – Beautification Committee met and planned for first annual Beautification Day. Working on determining which families need the most help. This Beautification Day will be May 3^rd from 9am-12pm. Volunteers are needed.

CM Augustus – North Pointe board met. Annual audit done by Squire & Company. No concerns were found. Board was given an A rating for financial reporting.

Review/Action on Resolution Appointing an Alternative Member to the Utah Valley Dispatch Special Service District

The Utah Valley Dispatch Special Service District requires that appointing a Member Representative or alternate be made through the adoption of a Resolution. David Bunker was suggested to be the alternate member. CM Zappala is the regular member representative. This was approved.

FY 2015 Budget Presentation – Water and Sewer Fund

Rates would go up based on Bowen, Collins & Associates recommendations approved a few years ago. This would be to cover increases in maintenance and future project needs. Pending projects are irrigation pumps that need to be replaced (2019), chlorination stations (2020), sewer improvements (2014-2020), and a storm drain retention project (2016). The storm drain retention project is based on EPA requirements for handling storm drainage. More requirements are coming, which will require additional funding. TSSD is proposing a 14% increase.

Debt service is for PI system and additional culinary well.

Line 51-38-115, Sewer fees for non-resident is new line item. This is for 100 houses outside of the City whose sewer metering was moved into our city. This is paid as part of our TSSD expense.

Line 51-75-820 include funds of $100,000 being transferred to the Capital Projects Fund to help pay for maintenance shed.

Line 51-73-800, supplementary water expenses going up $12,000. We purchase this from CUP just in case we need extra water throughout the year. We try to hold on to this water until the end of the year, but in drought years we may need it sooner. Budgeting for this helps us make sure we can access, if needed.

Employee benefits expected to increase 10%, but looking at different vendor to see if this can be reduced.

Discussion on Canyon Road

Staff updated the City Council on the latest improvement application submitted to Mountainland

Association of Governments (MAG) for Canyon Road. Staff also discussed the financial estimates for annual maintenance of the roadway section within the city boundaries for the design life of the street surface, and possible operational options. Canyon Road has been an issue for some time. It is a State road, but it isn’t maintained well and UDOT has stated it isn’t a priority for them. State would like the two cities (Cedar Hills and PG) to take ownership of road. UDOT and Utah County have both stated they would give funds to the cities to improve the road and maintain for a period of time. It is estimated we could get $10 million to fix the road issues, including drainage. This would include some funds for 10 years’ worth of maintenance. However, year 11 the cities would both be responsible for ongoing maintenance needs. It would be very expensive moving forward starting year 11. It would be about $85,000/year for maintenance, which does not include inflation. Originally, the County was supposed to take ownership of the road but they feel it doesn’t make sense for them to take as all of their stations and equipment are in South Utah County, so it would take long periods of time to get manpower to North Utah County for things such as snow removal.

One option is for the County to take ownership of the road and then they pay the cities to maintain the road. However, in order to handle snow removal we would need another snow plow and probably additional manpower. These expenses would need to be included in any contract with the County.

I am personally opposed to Cedar Hills taking over that road. 11 years will come fast and having to come up with an additional $100,000 each year, plus funds for additional staff and equipment, shouldn’t fall upon the shoulders of our residents. Having the County take possession and enter into an agreement with us to maintain the road makes more sense, as long as all of our expenses are covered in the contract with the County. This discussion would need to occur with the County Commissioners.

Discussion on Decisions Survey

Item was removed as the representative from the survey group could not attend tonight. It will be on the agenda in a future meeting.