Work Session
Council Meeting
Public Comment
Consent Agenda
Minutes from the March 4, 2014 City Council meeting were
approved.
City Reports
CM Rees – YCC is preparing for the annual Easter egg
hunts. The teen hunt will be in the evening on Friday, April 18th
and the childrens’ egg hunt will be Saturday morning on April 19th.
Each child who participates will receive a bag of candy when they turn in their
eggs so every child goes home with a good amount of candy. Last year we
purchased an additional 4,000 eggs so it will be even bigger this year. The YCC
is in the process of planning for the teen hunt after party, which will be at
the rec center and we will make sure there are enough chaperones. Also, Emily
Cox reached out to the principal of Lone Peak and has arranged for YCC members
to get 0.5 school credits for serving on the YCC. This means we will add more
accountability in order to obtain the credit, such as a required number of
meetings to attend and activities to plan for. She and Nicole Allen are working
with the YCC on recruiting for next year and applications are due May 1st.
There will be a more formal interviewing process this time.
Family Festival Committee is hard at work. The city
website and newsletter are being updated with information to keep residents
informed. Macey’s will be our food vendor for swim night and the Dinner and
Movie night. Jerianne is lining up food vendors for the carnival, which will
include food trucks. The Arts Committee is working on the Concert in the Park.
The Parade chair is working on getting Noelle Pikus Pace as our Grand Marshal
and we will know soon is she’s available. Our new service project is planned
for the Wednesday of Family Festival and residents can now donate supplies or
money. The logo has been designed and the magazine is being worked on.
Sponsorship goal is $25,000.
CM Zappala – Attended the Utah Valley Dispatch awards
banquet. Discussed dispatch calls handled very professionally by staff.
Dispatch does a great job.
Mayor Gygi – LPPSD chair will be Kimberly Bryant from
Alpine. May be meeting next week to discuss role of LPPSD responding in AF
Canyon. County Sheriff will attend. Water Conservation Committee is putting
together a conservation proposal and will present to the Council at the next
meeting. Arts Committee is meeting tomorrow to set dates for Summer Concert
Series.
CM Geddes – Planning Commission met last week. Amsource
presented proposed plans for America First Credit Union on corner lot. Item was
tabled as the plans didn’t meet design guidelines and several items were
missing. Planning Commission is willing to hold a special meeting so they don’t
have to wait 30 days for the next presentation.
CM Crawley – Beautification Committee met and planned for
first annual Beautification Day. Working on determining which families need the
most help. This Beautification Day will be May 3rd from 9am-12pm.
Volunteers are needed.
CM Augustus – North Pointe board met. Annual audit done
by Squire & Company. No concerns were found. Board was given an A rating
for financial reporting.
Review/Action on Resolution Appointing an Alternative
Member to the Utah Valley Dispatch Special Service District
The Utah Valley Dispatch Special Service District
requires that appointing a Member Representative or alternate be made through
the adoption of a Resolution. David Bunker was suggested to be the alternate
member. CM Zappala is the regular member representative. This was approved.
FY 2015 Budget Presentation – Water and Sewer Fund
Rates would go up based on Bowen, Collins &
Associates recommendations approved a few years ago. This would be to cover
increases in maintenance and future project needs. Pending projects are
irrigation pumps that need to be replaced (2019), chlorination stations (2020),
sewer improvements (2014-2020), and a storm drain retention project (2016). The
storm drain retention project is based on EPA requirements for handling storm
drainage. More requirements are coming, which will require additional funding. TSSD
is proposing a 14% increase.
Debt service is for PI system and additional culinary
well.
Line 51-38-115, Sewer fees for non-resident is new line
item. This is for 100 houses outside of the City whose sewer metering was moved
into our city. This is paid as part of our TSSD expense.
Line 51-75-820 include funds of $100,000 being transferred
to the Capital Projects Fund to help pay for maintenance shed.
Line 51-73-800, supplementary water expenses going up
$12,000. We purchase this from CUP just in case we need extra water throughout
the year. We try to hold on to this water until the end of the year, but in
drought years we may need it sooner. Budgeting for this helps us make sure we
can access, if needed.
Employee benefits expected to increase 10%, but looking
at different vendor to see if this can be reduced.
Discussion on Canyon Road
Staff updated the City Council on the latest improvement
application submitted to Mountainland
Association of Governments (MAG) for Canyon Road. Staff also
discussed the financial estimates for annual maintenance of the roadway section
within the city boundaries for the design life of the street surface, and
possible operational options. Canyon Road has been an issue for some time. It
is a State road, but it isn’t maintained well and UDOT has stated it isn’t a
priority for them. State would like the two cities (Cedar Hills and PG) to take
ownership of road. UDOT and Utah County have both stated they would give funds
to the cities to improve the road and maintain for a period of time. It is
estimated we could get $10 million to fix the road issues, including drainage.
This would include some funds for 10 years’ worth of maintenance. However, year
11 the cities would both be responsible for ongoing maintenance needs. It would
be very expensive moving forward starting year 11. It would be about
$85,000/year for maintenance, which does not include inflation. Originally, the
County was supposed to take ownership of the road but they feel it doesn’t make
sense for them to take as all of their stations and equipment are in South Utah
County, so it would take long periods of time to get manpower to North Utah
County for things such as snow removal.
One option is for the County to take ownership of the
road and then they pay the cities to maintain the road. However, in order to
handle snow removal we would need another snow plow and probably additional
manpower. These expenses would need to be included in any contract with the
County.
I am personally opposed to Cedar Hills taking over that
road. 11 years will come fast and having to come up with an additional $100,000
each year, plus funds for additional staff and equipment, shouldn’t fall upon
the shoulders of our residents. Having the County take possession and enter
into an agreement with us to maintain the road makes more sense, as long as all
of our expenses are covered in the contract with the County. This discussion
would need to occur with the County Commissioners.
Discussion on Decisions Survey
Item was removed as the representative from the survey
group could not attend tonight. It will be on the agenda in a future meeting.
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