May 20, 2014 City Council Meeting

May 20, 2014 Council Meeting

Work Session

Pleasant Grove Strawberry Days Royalty Presentation

Invited the Council to Strawberry Days. All the girls are seniors this year and gave a summary of their plans after high school. Rodeo royalty gave information about the rodeo, which will be held the 18^th-21^st of June.

Presentation on Pressurized Irrigation Meters by Siemens

See my notes from the previous Siemens presentation for more details. Energy Performance Contracts are to be revenue neutral and cash flow positive. New revenue or savings finance the project. Relevant legislation is State Code Title 11 Chapter 44. Have identified a few areas for Cedar Hills, including PI water metering and street lights. Investment grade audit takes 8-12 weeks, so if a decision was made soon then it should be done by the end of August. Product procurement and delivery takes 3-4 weeks, which would be end of September. Construction takes 4-6 months, which would have it completed in March of 2015. John Harrington is the State individual to make sure State code is followed and there are still some questions he needs to answer as to what happens if cost savings aren’t less than our contract payments. Base rates for PI water would be established by lot size and how much residents should be watering based on State watering guidelines. Savings include reduction in pumping costs and extending the life of the system. Right now we are using about 300% of the water we should through the PI system, which has an impact on wear and tear and maintenance of the system, and has also had an impact on pressure available for homes throughout the city.

Council Meeting

Public Comment

Nobody signed up.

Consent Agenda

Minutes from the April 15, 2014 and May 6, 2014 City Council meetings were approved.

City Reports

CM Rees – Issued a press release on Resident Appreciation Day. Family Festival info has been posted to the website and Facebook. Working on ad and press release for Family Festival. YCC interviews will start taking place soon. Working with graphic designer on city infographic.

David Bunker – Lacrosse and tball registrations both doing well. Met with Principal Bruenner today to discuss activities we can do in lieu of payment for using the fields for Family Festival and will try to work something out. Smart family is allowing us to stage carnival equipment on their property. Events are doing well. Budget open house this Thursday night at 6pm and will be discussing highlights of the budget. Timpanogos SSD had a meeting last week, the plant is finished and operational. Still working out some contract details.

CM Zappala – Grassroots Shakespeare will be performing at Family Festival.

Mayor Gygi – Meeting next week with County and PG to further discuss Canyon Road. LPPSD meeting has been rescheduled. Finance Committee met and reduced golf course revenue expectations so they are in line with current budget year. Asking for a few councilmembers to do some research on UTOPIA.

CM Crawley – Finance Committee decreased projected revenue for golf course for FY 2015. Did an analysis on PI system and will discuss during next item.

Discussion on Pressurized Irrigation Water Meters

Memo from packet: 4-15-14: Based on the recommendations from the Water Conservation Citizens Advisory Committee, a discussion should be had to consider the potential means to fund the committee recommendations. Metering of the pressurized irrigation water city wide, as identified by the committee, is an important step in resolving long term water consumption conservation goals. The City Council should consider the Water Conservation Committees recommendations and determine if the recommendations, including metering are to be implemented. In order to facilitate a metering project, identification of costs, project schedule, and funding ability will be necessary. As has been previously discussed, the Siemens Group has identified one avenue to facilitate the project if approved by the council. Another avenue would be to self-fund and bid the project as a typical capital development within the city. The council should discuss the merits of each, if metering were to be implemented.

See notes from Work Session. David Bunker presented this portion. We have a good portfolio of water rights and don’t need to purchase more right now. Our restriction is capacity. In order to put more water through the system we would need to upgrade pipes and pumps to handle capacity. This would cost several million dollars. Last year we installed a meter to track usage for the entire city and we used approximately 300% of the amount of water we should have based on State watering guidelines. Last year we had a 10% increase in power costs for PI system. Next work session will be devoted to discussing the PI system so we can discuss in further detail.

Review/Action on Resolution Declaring May as National Military Appreciation Month

Memo from packet: Both chambers of the U.S. Congress have adopted a resolution calling for Americans to recognize and honor U.S. service members during May's National Military Appreciation Month. The Senate first passed a resolution in 1999 designating National Military Appreciation Month. That declaration summoned U.S. citizens to observe the month "in a symbol of unity, to honor the current and former members of the armed forces, including those who have died in the pursuit of freedom and peace."

I hope that in future years we can combine this with our Resident Appreciation Day and have some events, such as a community breakfast, focused on Military Appreciation Month. Resolution passed unanimously.

Discussion on Decisions Survey

Survey has been updated per last Council meeting, with updated questions and options to choose from. Swimming pool question data was based on Lindon pool data. CM Zappala would like to see a wider range of values for residents to choose from.

Discussion on Sign for Golf Course on Canyon Road/Bayhill Drive

Memo from packet: During the work session of City Council on 5/6/14, concept drawings for a street side sign at the northwest corner of Canyon Road and Bayhill Drive were presented. Currently a non-lit wood sign is in place. However, the existing sign needs repair and has been deemed less effective for proper directional identification of the City’s community center and golf pro shop. Based on feedback from residents in the area, the preference is to eliminate the LED portion of the sign. A modified base and newly designed sign will be presented for discussion and further direction from the City Council.

New sign is about 9 feet, removed the LED portion, and upper sign will have lights internally so it’s visible at night. Sign emphasizes Cedar Hills and not so much the events and golf course. Will get more resident feedback.

Discussion on Boundary Adjustment of Golf Maintenance Shed and Portion of Golf Course

Memo from packet: The city has evaluated the condition of the golf maintenance shed and found several areas which present possible deficiencies. As part of the potential improvements, permits may be required. The maintenance shed and lower portion of the golf course are on land owned by Cedar Hills within the city limits of Highland. The City Council should discuss the merits of boundary adjustment of the land owned by Cedar Hills from the city limits of Highland to the city limits of Cedar Hills.

Representatives from the City of Cedar Hills will continue from this meeting to the Highland City

Council meeting (tentatively at 8:00 pm) to also discuss the issue with city leaders from Highland City.

This boundary adjustment would bring the maintenance shed and the rest of the golf course into our city, which eliminates any liability that Highland would have for this property.