June 17, 2014 City Council Meeting

Work Session

I missed work session; however, the audio file should be posted within the next few days if anyone wants to listen.

Council Meeting

Public Comment

Steve Gentry – Wanted to discuss possibility of a cemetery in Cedar Hills. He has been looking around for a plot but before he purchases one he wanted to know if Cedar Hills is looking at building a cemetery. Also wants to know if the city is going to build a dog park.

Review/Action Recognizing John D. Lamb as a Cedar Hills Champion

From the press release: As part of the Cedar Hills Champions program, the City Council will recognize John D. Lamb for receiving the Karl G. Maeser Distinguished Faculty Lecture Award through Brigham Young University.

This award is the university’s highest faculty honor. In order to be eligible for the award one must be nominated and show a pattern of excellence in teaching, research, and university citizenship. BYU has approximately 3,000 faculty members and honors one each year with this award.

In addition to being a chemistry professor, Mr. Lamb has served in several administrative positions such as the Executive Director of Research, the Dean of General Education, and the Associate Chair of Chemistry. He was the Editor-in-Chief of Journal of Inclusion Phenomena and Macrocyclic Chemistry for 20 years and has been a visiting professor for universities located in Italy and China. Professor Lamb is retiring this month after 36 years of teaching at BYU.

“We are honored to recognize Professor Lamb for his many accomplishments,” stated Mayor Gary Gygi. “His extraordinary career and contributions have made him a respected individual not only at BYU but amongst other experts in the field of chemistry.”

The recognition ceremony will take place during the June 17, 2014 City Council meeting at 7:00pm at the Cedar Hills Community Recreation Center located at 10640 N. Clubhouse Drive. June 18, 2014 will be declared John D. Lamb Day in Cedar Hills.

City Reports

David Bunker – Family Festival is next week. Swim night is Monday, golf tournament is Tuesday, service project is on Wednesday, dinner & movie in the park is Friday, the carnival is Friday and Saturday, parade and fireworks are on Saturday. Lacrosse starts tomorrow.

Mayor Gygi – Met with UDOT and County Commissioner yesterday, along with PG, regarding Canyon Road. Encouraged the County to take ownership of the road. County would not commit but we will continue to have conversations.

CM Rees – Infographic is ready, as is water conservation flyer. Will start working on State of the City. One press release issued for Cedar Hills Champion.

CM Crawley – Yard of the Month starts this month.

Review/Action on Construction of a Pergola at the Recreation Center

The City staff has been working with two different parties who will be holding events at the Vista

Room this summer. Both parties have approached the City about installing a pergola on the southwest corner of the Recreation Center. They are proposing that the pergola be located by the old golf cart path so that it will not obstruct any views from the building. The two individuals, Mr. Nicholson and Mr. Hanneman, have proposed to construct the pergola in exchange for Vista Room rentals for their respective events. Any cost, above the value of the rentals, would be submitted to the parties in golf punch passes. The building plans have already been reviewed and approved by both the building and engineering departments. Cost is $17,200. Includes electrical and landscaping. Will be made of precast resin logs. Would be paid in trade with reception rentals and golf passes. No maintenance required and lasts a lifetime. This item was approved.

Review/Action Adopting FY2014 Budget Amendments

Summary of changes:

·         10-55-300 Lone Peak Public Safety is requiring approximately $46,000 more than their original contract to cover lower than anticipated ambulance reimbursements and higher than anticipated fire truck repairs.

·         10-62-440 May and June street repairs and maintenance required approximately $55,000 more in funding to complete the schedule street projects due to the scope of the project increasing. There were some issues with the roads we had been unaware of.

·         10-45-400 Election expenses were $3,000 higher than anticipated due to election ballots being printed more than once.

·         10-64-245 The Beautification, Parks, Trails Committee was originally allocated $3,000 from the parks supplies & maintenance budget. $2,500 was utilized during the budget year, and this adjustment creates its own line item.

·         The line items above are offset by reductions in other expenditure line items, and higher than anticipated general and construction related revenues.

·         10-65-605 Youth City Council has raised $1,267 during the last two years, which needs a budget adjustment to make it available to spend each year. These funds go towards YCC activities such as Easter egg hunt, pumpkin walk, Santa’s workshop, etc.

·         40-95-103 Cottonwood Electric, Gas, & Excavation improvements are required to make the Cottonwood lots ready for sale. $10,000 is being transferred in from the General Fund and $30,000 reductions in capital project expenditures are funding the improvements. This will make the lots sellable.

·         40-95-202 Community Rec Center Pergola proposed in exchange for $17,200 in Vista Room rentals and golf punch passes.

·         10-36-802 Use of restricted fund balance of $80,000 from the General fund was utilized to fund the Avanyu projects. This was a lawsuit settlement obtained by the city for Avanyu improvements.

·         40-30-990 Use of capital projects fund balance of $30,000 to fund Driving Range fence.

·         20-35-300 Golf Fund transfers in of $30,000 to avoid potential fund balance deficit. This is in case June numbers are worse than we anticipate.

·         40-30-801 Capital Projects transfers in of $56,500 due to higher revenues than the original budget.

·         51-73-360 Meter Maintenance needs to increase to fund the higher than anticipated meter purchases in the Bridgestone subdivision. This expense is offset by meter fees collected from Garbett and Perry homes.

·         51-16-500 Woodis Development $20,000 in water related improvements.  

Budget amendments were approved.

Review/Action/ Certifying the FY2015 Tax Rate

Statutes require that each year a certified tax rate be calculated. The certified tax rate is the rate which will provide the same amount of property tax revenue as was charged in previous year excluding the revenue generated by new growth.

The County Auditor’s certified tax rate for 2014 is .002410:

General Operations: .001703 ($669,454)

Interest and Sinking Fund/Bond: .000707 ($278,020)

The County Auditor’s certified tax rate for 2013 was .002873:

General Operations: .001922 ($662,799)

Interest and Sinking Fund/Bond: .000951 ($328,020)

The tax rate was approved.

Review/Action of FY2015 Budget

Presented a summary as the budget has been discussed in depth over the past several Council meetings.

General fund overall increase $72,000

·         Public safety contracts $61,847

·         Park maintenance contract $14,650

·         Streets maintenance $4,000

·         Public works staffing changes $9,000

·         Merit increases 3% and medical benefits increase 6%

·         Events staffing changes ($17,000)

·         Election expenses ($12,000)

·         Insurance ($10,000)

·         Decisions Survey ($10,000)

·         Signs ($10,000)

Golf fund overall net increase $3,647

·         Utilities, communications, unemployment costs, credit card increased expenses approximately $21,000

·         Merit increases 3% and medical benefits 6%

·         Advertising, pro shop and maintenance cuts ($23,000)

Water & Sewer fund overall net increase $139,321

·         Storm drain improvements for maintenance shed $100,000

·         Professional fees for secondary water meters design $40,000

·         Public works staffing changes approximately $20,000

·         Supplementary water $12,000

·         Merit increases 3% and medical benefits increase 6%

·         Projected sewer costs related to Timpanogos Special Service District ($49,000)

·         Professional fees related to impact fee study ($23,700)

Capital Projects fund new projects

·         Golf maintenance shed $200,000 plus $100,000 in storm drain improvements in water & sewer fund

·         Harvey boulevard roundabout concept $300,000 using street impact fees

·         Bayhill Trailhead Park Phase 1 $50,000 using CARE taxes and impact fees

·         Mesquite soccer park bathroom and community recreation basement completed in 2013-2014

·         Motor Pool fund overall net increase $7,168

·         ATV replacement $8,000

·

Advertising for golf and community services were both reduced by $3500 to pay for a new sign on Canyon Road for the Community Recreation Center/Golf Course.

Dispatch fees were reduced approximately $1900 and that money will go into the library reimbursement fund so that more residents can receive a library reimbursement.

Budget was approved.

Review/Action on Updated Fee Schedule

Modifications need to be made to the City Fee Schedule in order to implement recommendations from the utility. The proposed Fee Schedule also shows the modified impact fees that were adopted in March, and took effect in June. Additionally, some changes have been made to fees in the Building Dept. as well as Vista Room rentals have been added to the fee schedule.

·         Residential Plan Check fee going down from 53% to 26% for unfinished basements and small projects

·         Impact Fees went down based on impact fee study

·         Water and Storm Drain fees going up based on Bowen & Collins utility study

·         Vista Room fees are updated to be higher on weekends

Fee schedule was approved.

Review/Action on Update on Fencing Ordinance

City Council has asked that staff and the Planning Commission consider modifying the current

City Code regarding fencing along a park trail. Current Code requires that fencing along trails be open fencing (open is defined as 40%). Residents have expressed interest in having private fencing options along the trail corridors, specifically Sugarloaf. The open fencing provision was originally passed to allow for more visibility and increase safety along a trail. However, there are sections of the trail that border main roads, such as Canyon Road, that a private fence would still leave the trail corridor visible. Planning Commission has reviewed the proposed code, and recommended it for approval to the City Council. The proposed code adds language in instances where the trail corridor is adjacent to a major street as defined by the Street/Parkway Fence Overlay Map normal fencing code applies. This affects residents along Sugarloaf, and Bayhill Dr.

Approved with caveat that staff will meet with UDOT to see if we can landscape along Canyon Road and that these resident must go to Planning Commission for approval prior to installing fence.

Review/Action Proclaiming Utah Local First Independents Week

Local First Utah is a 501(c)(3) not-for-profit organization which was organized in 2005 by a small number of volunteer business owners and community minded residents. Our mission is to empower a movement to recognize the value and vitality of locally owned, independent businesses to our communities and our economy. Local businesses are, in a real sense, the backbone of any community. It is nearly impossible to imagine our neighborhoods, towns, and cities here in Utah without them. The results of the Civic Economic 2012 Indie Impact Study demonstrated that nearly four times the amount of money spent at local retailers is returned to our own economy, compared to dollars spent at national chains.

Week will be June 30^th – July 6^th. This was approved.

Discussion on Canyon Road

See mayor’s notes above.