Work Session
Discussion of voting by mail was started by County
Recorder Colleen Mulvey. Some cities are doing all voting by mail. It is saving
cities money and increasing turnout from 14% to 35%. Colleen is interested
because it’s very difficult to find poll workers at each election. We would
send a ballot to every registered voter in the city. It can still be securely controlled.
Ballots are mailed out with enough time to handle mail returns. Provisional
ballots at city office would still be available. Talked to Lt Governor’s office
and they would be willing to come talk with us and answer any questions. Even
with the printing and mailing of those ballots, Colleen feels we would save
money with not hiring as many poll workers and not needing duplicate supplies
for both current voting locations. If approved, there would need to be a lot of
communication with residents so they are aware this would be occurring. Colleen
is also communicating with the County to see if they have any concerns or issues
we should be aware of. She will also pull together some numbers on what kind of
savings we could expect.
Discussion on sharing utilities with Pleasant Grove and
American Fork. Presented by David Bunker. We currently have an agreement to
share sewer and water services with American Fork. Sewer agreement goes back to
1985 when we connected to the AF sewer line. We pay AF an annual fee for this
connection. TSSD has meters on these so they know what portion of the sewage
belongs to us versus AF and can bill for that accordingly. On water, AF has had
issues getting adequate pressure above the Murdock Canal. When Lone Peak was
built, there was an agreement that Cedar Hills would supply water to the school
though American Fork is the servicing entity. As part of this, AF and Cedar
Hills agreed that we would get a connection to a portion of AF’s culinary
water. We boost this into our water system. We pay for this water, but we also
supply water to Lone Peak and the AF subdivision that includes Warinski funeral
home, Highland Gardens, and about 9 residential homes so the amount we pay for
is adjusted. We try to balance the amount of water we take from AF with how
much we supply to those in their boundaries. Over time we upgraded our water system
with wells and water tanks. We also supplied secondary water to AF for those
same areas, so it’s been a give and take relationship.
Pleasant Grove wants to tap into our sewer line for a
portion of their residents instead of adding a duplicate sewer line in the same
road where we have a sewer line and there are both CH and PG residents on that
street. There is no give and take with the agreement they propose like there is
with AF. There were also some issues with PG when Manila Water Company
dissolved, and these issues are still unresolved.
Council Meeting
Public Comments
Sherry Loosli – Would like to pave the city-owned access
road that exists between her house and her neighbor. They will pay for it at
their own cost if the city will allow them to use it to access the backyard of
their property.
City Reports
David Bunker – TSSD is in the process of updating their
final budget for 2014 and 2015. Overall budget will increase. Met with Avanyu
homeowners and final improvements for drainage has been installed. This project
is now complete. Jr Jazz registration is currently open. Golf is winding down
and had a fantastic October. December Vista Room rentals are high, we only have
four open dates for the month left. February 23rd will be Cedar
Hills night with Utah Jazz and tickets can be purchased from the city offices. Working
on a Cedar Hills night with BYU basketball.
CM Rees – Issued one press release regarding the
refinancing of the 2006 Utility Bonds. State of the City is complete and is
being mailed this week. YCC is hosting Cedar Hillbilly Day on November 15th
at Heritage Park and needs City Council at 3:30 for chili judging. I contacted
the bookmobile program again to follow up from an original conversation I had with
them in 2012. They have an opening available starting January every other
Tuesday from 9:30-11:30 or so. It used to be that Utah County billed each city
an annual fee when they signed up for this program but no longer do so, so this
would be free for our residents and at no cost to the city. I would like to
proceed with scheduling this unless there are concerns.
Mayor Gygi – Cedar Hills West Stake is having a Veterans
Day program that all residents are invited to.
CM Augustus – Had first meeting with General Plan Committee
to update the city general plan. Process should take about 8-12 months.
CM Crawley – Parks & Trails Committee is increasing
Christmas lights at roundabout this year. Have been discussing Bayhill Park.
Santa night is December 8th for the city. This is a time for kids to
visit with Santa, get treats and pictures, and is no cost.
CM Geddes – PC had discussion on accessory apartments and
will continue to discuss.
Consent Agenda
The mayor shall make a recommendation to the city council
on appointment of new regular or alternate members to the Board of Adjustment.
Currently there is a vacancy on the Board of Adjustment. Also, a pending
application to meet with the Board has been received, necessitating a meeting
with the board during November. Mayor Gygi has received and reviewed the
application of Charelle Hagen. The Mayor wishes to appoint the Mrs. Hagen as a
regular member of the Board of Adjustment. This was approved.
Minutes from the October 22, 2014 City Council meeting
were approved.
Review/Action on Agreement with New Hope Bible Church
For the last month New Hope Bible Church has been renting
the basement rooms from the City for their church services on Sunday mornings
for 2 ½ hours each week. They love the set up and the space so as a result
Pastor Chris Dodson has approached staff about paying to continue with the same
setup for two years and are wanting to pay the City $12,000 upfront. In
addition they want to assist the City by adding some Community Events for
anyone in the City every other month in the downstairs area. The ideas they
have thrown out are movie night, first aid fair, financial seminar, Young
Mother classes, etc. They will take care of all the advertising once the dates
are verified through Natalie two weeks prior to the events and they will happen
during the weekdays. They currently have approximately 25 members who attend
weekly. During the summer month’s staff does not have to be here since golf
staff is here and can open the doors for them, during the winter month’s staff
will need to be here to open the doors and help them during the time they will
be using the rooms. This was approved.
Discussion on Community Center Concessions
Recently members of an evaluation committee met to review
the concessions contract for the
Recreation Center food services (Sammy’s). The current
contract calls for a 60 day notice of termination if the contract is not
renewed. The committee met to discuss the contract and services provided based
on customer reviews, and recommended non-renewal. The Council discussed the
process to secure an alternate occupant, considering internal operations, or
temporarily discontinuing the food services program. We gave 60 day notice but
Sammy’s is pulling out this week so our staff will operate on a very limited
scale until the golf season ends and we decide on an alternative. Council
suggested we go through the process of looking for another outside vendor.
Staff will work on this.
Review/Action on Ordinance Regarding Impact Fees
The City of Cedar Hills adopted a new impact fee analysis
in March of 2014. The analysis was done by Zions Bank Public Finance, and
implemented a new fee structure for the various impact fees. The new analysis
outlined a new way to compute impact fees that differed from years past. Cedar
Hills City Code, Title 8, Chapter 2, Articles B-G detail each specific impact
fee, and how to compute the fee. Staff is proposing that articles B-G be
condensed to remove the repetitive code and create one article that references
all impact fee studies. The computation method currently found in the City code
will be removed, and replaced with a reference to the analysis of March 2014.
This was approved.
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