City Council Meeting - February 16, 2016

Public Comment

Ken Cromar – Thanked those who do honorable things for the residents. He marks on the comment sheet every time that he wants to be contacted but he never is. He was abused by the mayor, residents, and a newspaper reporter at the last meeting while recording the proceedings from the side of the room. This is a first amendment infringement. In October at the golf course meeting the police were called to protect him. No apology was ever given. Says current ordinance of recording is illegal and all members of the Council should have gotten up to defend him. Says he doesn’t feel most of the Council has read the US Constitution. It should be followed just as marital vows. All laws repugnant to the Constitution are null and void.

Consent Agenda

Minutes from the February 2, 2016 meeting were approved. Matthew Laney was appointed to the Beautification, Parks and Trails Committee.

City Reports

David Bunker – TSSD meets this Thursday. On March 8^th we will have an Emergency Management Townhall meeting at 7pm. The focus is family preparedness. BYU basketball night went well. Cedar Hills night with Utah Jazz is March 8^th. Theater group is moving forward with plans to hold performances next month. Golf Course plans on opening next week, weather permitting. Tomorrow night is soils community class. Living with chronic conditions class is also March 8^th, further info is on the website.

CM Zappala – Wrote a letter to the Utah County Board of Adjustments outlined why he felt they can deny Snowbird’s conditional use permit. He has not heard anything back from the Board. They have given AF City and Snowbird 60 days to come up with a water quality plan. Sent out survey to residents on our commercial area and received 717 responses. Has been working on updating design guidelines.

CM Bailey – Arts Committee has cancelled their event for this month.

Review/Action on Amending Ordinance Related to Non-Flash Still Photography and Video Recording of Public Meetings

Public Comment Barbara Cromar – At last meeting the mayor disrupted the meeting to ask Ken to move his camera to the back. Can’t get good recording from the back. The only disruption has come from those who pretend to take offense at being recorded. We are a constitutional republic, not a democracy. The current ordinance is already repugnant to the US Constitution and not enforceable. The only authority Council has is to tell Ken that the Council will protect his constitutional right to record public meetings. Ken Cromar – Finished reading the letter started by Barbara. Council has no authority to weaken his right. Says Council should enforce stricter laws to protect his right to record meetings. Read scripture. He feels endangered by the Mayor. Says many city employees also feel abused by the Mayor. Asks the Council to table the item tonight and have the city attorney start again. Says if not, he will use his current recordings to make a video showing boy scouts how his rights have been infringed upon by others. Recommends Mayor resign if he doesn’t want to be recorded. Legal counsel and city staff recently reviewed the city code, Chapter 1-5-7, relating to non-flash still photography and video recording of public meetings. Multiple sections of the code are in need of revision. Modifications to the current ordinance include updated definitions, clarification regarding audio recordings and location of non-flash still cameras and video recorders during public meetings. Some changes were made to the ordinance provided to the Council tonight. It does allow for recording in the back and sides of the room. Camera placement shall ensure that no member of the public has their view obstructed. Cords cannot be ran across aisles and exits and cameras cannot be in aisles or blocking exits. Also updated to state no recordings or photographs can be taken of documents protected by GRAMA. This was approved 3-2. CM Crawley argued that the ordinance should be deleted altogether and the city should just go with State code, which simply says that recording is allowed as long as the recorder isn't disrupting the meeting. I argued that we should have some additional clarification so that aisles aren't obstructed and views of those in attendance are not obstructed. CM Crawley and Bailey voted no.

Review/Action on Resolution Adopting Municipal Wastewater Planning Program

The Utah State Department of Environmental Quality requires that Cedar Hills submit an annual report for our “Municipal Wastewater Planning Program” collection system and financial evaluation. Staff has prepared the report for review. The State Water Quality Board requests the following action be completed by City Council: 1) City Council acknowledges that they have reviewed the 2015 report and 2) If applicable; City Council has taken all appropriate actions necessary to maintain effluent requirements contained in the UPDES Permit. Current rates and capital projects plan prepare for future needs and repairs. This was approved unanimously.

Discussion on FY2017 Capital Projects Fund and Motor Pool Fund

Tentative Current and Future Capital Project

•  Bayhill park - $446,224
•  $274,603 unrestricted fund balance
• $80,621 CARE tax revenues
•  $80,000 Park development impact fees
• $11,000 Utah County TRCC grants
• Planning and construction planned for spring/summer of 2016, with bids going out in April and construction tentatively scheduled for September.
• Golf maintenance building - $300,000
• $200,000 unrestricted fund balance
• $100,000 placeholder for storm drain/site work from Water & Sewer fund
• Purpose is to provide safer work environment, comply with various codes, regulations, and be functional; working maintenance garage and bathroom. City does have a conditional use permit for the current property in Highland so the new building can be built in the same location. Mr. Bunker has discussed with Highland the potential of sharing a building, but they indicated they are looking at other locations for what they need.
• Canyon road pedestrian and bike access extending path or sidewalk
• This will connect with the development going in east of Canyon Road. Staff is still researching options on paths vs sidewalk. Also talking with MAG about funding for a light at Cedar Hills Drive.
• Fencing for public works yard extension for storage - $14,000
• Original Public Works building was never built to also be the city offices. With that now being the case, there is not enough parking at the city building for all staff that work in that building and areas meant for public works vehicles are full. The proposed extension is to the south of the current building. Most of the work would be done by city employees.
• Funds of $14,000 would come from unrestricted fund balance
• Street lights upgraded with LED improvements - $30,000
• $30,000 unrestricted fund balance/Rocky Mountain Power Wattsmart rebates and/or Class C Road funding
• Ongoing savings come from using LED lights
• Heritage park amphitheater access improvement - $50,000
• $16,000 unrestricted fund balance
• $34,000 CARE tax revenues FY 2016-2017 with renewed CARE tax
• Tree replacement plan/Arborist - $10,000
• Long-term plan of what trees should be removed and replaced, and on what schedule 
• Park maintenance line item, if bid under $10,000
• Roundabout improvements for Cedar Hills drive
• Community Center Flooring Replacement
• Hardwood or wood-like tile flooring bids needed
• Building maintenance line item, if under $10,000
• According to staff, the current floor is laminate and can’t be refinished.
• I recommended that whatever we use to replace, we need to choose materials that will last longer than 4 years. The current floor is less than 4 years old.
• Deerfield park and street widening - $2.5 million
• $1,650,000 financing for park land and development
• $825,000 park land impact fees
• $525,000 street impact fees for street improvements

Motor Pool Fund

• $10,750 increase for Golf fund charges
• $3,455 decrease for the General fund charges
• $2,594 decrease for the Water & Sewer fund transfer
• Three trucks and two mowers are scheduled for replacement during fiscal year 2015-2016
• Two extended cab half-ton trucks $30,000 estimated per truck
• One regular cab half-ton truck $25,000 estimated
• Two fairway mowers $42,000 estimated per mower

Golf Equipment Replacement Plan

• 1^st year – 2 green mowers and pump sprayer
• 2^nd year – no purchases
• 3^rd year – 2 fairway motors
• 4^th year – tractor, rough mower
• 5^th year – 2 green mowers, top dresser
• 6^th year – reel grinder, HD utility cart
• 7^th year – rough mower, blower, HD utility cart
• 8^th year – green aerator, 2 medium duty utility cards                     

Discussion on Temporary Zoning Ordinance and Updates to General Plan and Design Guidelines

This has been an ongoing discussion. The Council continues to work on updating the language and will continue to discuss. Will be completed within the next two weeks and the next step will be to schedule public hearings.