Council Meeting - February 7, 2017

Public Comment
Mr. Cromar sent an email that was read into the record stating that if alcohol was going to be included as part of the concessions agreement, he wanted the Council to postpone the vote until it was noticed with the word alcohol on the agenda.

City Reports
Chandler Goodwin - Meeting with Jack and Jill Bowling to discuss a youth league. Had the Jr Jazz meet a member of the Jazz night. Events staff attending a wedding expo next Saturday. Golf Course Maintenance bldg waiting for Highland City to approve the building permit. Bayhill Park is on hold until weather is better, but will not delay park deadline. Requesting proposals for park master plan.

CM Zappala - LPPSD meeting was held to discuss the future of the district. Presentation suggested we needed to significantly increase our fire staffing to meet national standards. This would increase the budget from $3 million to over $5 million. This would be challenging with our budget. Council needs to be prepared for future discussions.

Mayor Gygi - LPPSD meeting discussed allowing cities to appoint members differently from what the bylaws allow. Will be an action item at next meeting. This would allow us to appoint different members of the Council to the board. MAG met and appointed Gygi as chair.

CM Rees - FF chairs met. We do have dates set, which are May 30th-June 3rd. More will be discussed during my agenda item at the end of the meeting.

CM Crawley - Planning Commission met and discussed zoning map.

Consent Agenda
Minutes from the 1/17/2017 City Council Meeting were approved.

Review/Action on Amendments to Zoning Map
Planning Commission and City Council have approved multiple rezoning requests throughout Cedar Hills. Areas were rezoned from RR-1 20,000 to R-1 15,000 and many City owned properties were placed into the Public Facilities Zone. The City is required under Utah State Code 10-9a-501 to have an official zoning map adopted by ordinance with a recommendation from the planning commission. No zones are being rezoned with this decision, only the adoption of a map reflecting previous decisions. Planning Commission gave their recommendation to the City Council in their January 24, 2017 meeting. This was approved 5-0.

Review/Action on Contract for Cedar Hills Grill
The City recently reached out to local food vendors in an effort to find a tenant to operate concessions and food services at the grill. Contact information for Six Sisters Deli and Grille was provided to staff by Councilmember Geddes. Staff reached out to the owner of Six Sisters, Monica Rogers, and secured a meeting to inspect the grill, and discuss operations and answer any questions. Based on that meeting with Mrs. Rogers and her associates, hearing her background, and visiting and eating at her current establishment, staff is very comfortable recommending Six Sisters Grille and Deli to be the operators of the Cedar Hills grill space. Mrs. Rogers provided the City with a letter of interest in leasing the grill space (see supporting documents). As part of her offer, she would agree to terms similar to the previous tenant, with the disclaimer that there be a cap on shared revenue of $3000. The base rent is $600, which covers our costs for owning the grill, including utilities. Mrs. Rogers has a background in the food industry, and currently runs a successful grill and deli in Eagle Mountain for the past two years that also offers catering. They are a destination location in Eagle Mountain as they aren't on the way to anything or on a main road. Have become a local place where community comes together. Support local schools and businesses. Has a gluten free menu. They are anticipating an April 1st start date. Staffs opinion is that the contract will be beneficial and the sooner the city engages in a contract, the sooner services will be provided which will benefit the vendor and the City both short term and long term. This was approved 5-0.

Review/Action Amending Fees
Cedar Hills Building Department completed an audit of outstanding permit requests. It was found that two permit requests, (#554, #629), had been submitted to and processed by the building department but not picked up by the applicant. This resulted in insufficient fees being collected to provide the pass-thru costs to Sunrise Engineering for the plan review. The amount of loss to the City totaled $1,824.36. To prevent future losses staff proposes that the fee schedule for “Residential Plan Check Deposit” be changed from the current deposit of $300 to the proposed graduated fee schedule. The proposed fee schedule is based on square footage of the dwelling and more accurately reflects the actual cost for plan check costs. This was approved 5-0.

Discussion on Family Festival
Jerianne Conroy (Family Festival Chair), Rob Olsen (Vice Chair), Council Member Rees, and Greg Gordon (treasurer) met to discuss the upcoming 2017 Family Festival on February 1st and in the discussions it was brought up that Jerianne is having some struggles with our current carnival company representatives. We are entering our final year of our contract with them and Jerianne is feeling strongly that they are moving on from us to bigger cities. In our discussions that day Jerianne asked Councilmember Rees to bring this up as a discussion point at the next Council meeting with the Mayor and City Council to see if there was any thoughts of trying to work with the Highland and Alpine leadership to see if all cities could collaborate together to make it more attractive for the carnival companies so we can continue our great tradition of having a carnival with bigger rides. This year Browns Amusements Company has told us that we will not be having any large teen rides (particularly the ferris wheel) for our participants because they are sending it to another local festival that is taking place that same week. Jerianne has been in contact with Browns Amusements since November in trying to secure our date but has been pushed off until February 1st when she finally secured May 30th-June 3rd for this summer’s festivities. The Council was fine with the committee exploring the option of combining with other cities, or eliminating the carnival or having a small kid carnival. I will work on this with the FF Committee and report back.

Discussion on Highland Gardens Water Connection
Cedar Hills provides water to a limited number of users that are outside the jurisdictional boundaries of the City; Cedar Hills also receives water from other jurisdictions. Cedar Hills is required to meter and backflow protect each point of connection and we require metering and backflow protection at all service connections. Highland Gardens (AF City) submitted a permit application for a new larger culinary water service to their property on 4800 N. Cedar Hills staff reviewed and approved the permit with conditions that the water be metered and protected for backflow. American fork City reviewed and approved Cedar Hills’ plan review and the proposed equipment. A permit was issued 11/2/15 and the property owner’s contractor proceeded to install the new water line but failed to install the required meter, backflow devise and meter box. Staff reviewed the permit at the time of expiration and contacted the owner with a request for final inspection. During the inspection it was noted that the owner had made the connection to the Cedar Hills water main and had energized his new lateral without authorization. The owner and AF City were notified that the installation was not installed as per the approved plans, that the permit was no longer valid and that the lateral valve had been closed. The owner contacted Mayor Gygi and staff for a review of his project. Staff agreed to a permit extension for an additional 180 days. This permit extension expires April 14, 2017; at which time staff will close the street valve if the project is not completed as per the approved plans. Considerations: 1) The project includes the addition of a new 6” culinary water service lateral to private property outside Cedar Hills’ jurisdiction. This service will provide water for a fire suppression system and hydrant. 2) Cedar Hills ordinance requires that all service laterals be metered (7-1B-6). 3) Backflow protection is required by City Ordinance (Chapter 5). 4) Owner to provide and install backflow device (7-5-3, B, 2). 5) Meter and backflow equipment must be listed for fire service.

Discussion on Short Term Rentals
A new bill is being considered by the State Legislature. HB 253 defines a short term rental as, “a residential unit or any portion of a residential unit that the owner of record or the lessee of the residential unit offers for occupancy for fewer than 30 consecutive day.” The bill prohibits a legislative body from enacting or enforcing an ordinance that prohibits a person from listing, offering, or renting an owner-occupied short-term rental. The feedback that will be provided to ULCT from Cedar Hills is 1) concern about renters being able to lease homes for short-term rentals, 2) the State should not tell cities how to legislate these types of items, it should be up to the city.

Discussion on Canyon Road
Recently, I met with Commissioner Lee to discuss the future of Canyon Road. For more in depth info on this issue, see my blog at https://jenneyrees.wordpress.com/2016/11/27/canyon-road/. In this recent meeting, I suggested to C. Lee that the County take the entire funding already approved by MAG to do all the upgrades and repairs that have been discussed, but remove the requirement for Cedar Hills to take ownership of the road for the reasons I outline in my blog post. I suggested that Cedar Hills would be willing to pay for the ongoing maintenance of those upgrades we are requesting that are above and beyond what the County would put in a County road. Having drainage and curb and gutter makes the road safer and prolongs the life of the road. All other maintenance would be covered by the County as they own the road and are responsible for it. C. Lee was willing to discuss this proposal with the rest of the Commissioners, so I wanted to bring it back to the Council for further discussion so we are all on the same page for future negotiations.

CM Crawley was frustrated that we were continuing to have these discussions. CM Zappala was in favor. In the end, the Council agreed to continue conversations with Commissioner Lee to see if we can come to an agreement.