Council Meeting - August 28, 2012

Work Session

The Work Session was used to discuss items on the agenda for Council Meeting.

Council Meeting

Public Comment
There were no sign-ups for public comment.

City Reports
City Manager - Reminded the Council about the ULCT meeting in September.

CM Rees - I am attending a meeting in September regarding the U.S. Military and the Community Covenant Program. I will report on what is discussed. The State of the City newsletter is complete and is now with a graphic designer. She will have a sample layout to me by the end of the week. The plan is to have it to residents no later than September 18th, and we then have a town hall meeting scheduled on September 25th at 7:00pm to cover those topics. We are getting more likes on our Facebook page. The Yard of the Month program is almost complete and the Beautification Committee is discussing plans to do a Lights Up contest for the month of December. I spoke with CM Martinez about merging the Beautification Committee with the Parks & Trails Committee as these two frequently overlap. She agreed and we would like to proceed with this. Both Stephanie and I would work with this new committee.

CM Jackman - He has a few upcoming meetings. No new updates at this time.

Mayor Gygi - The County is still talking about restructuring the TSSD board. Mayor Gygi has reached out the various special service districts and let them know that Cedar Hills wants representation on each of them. Mayor Gygi will not be giving CM Zappala any assignments as of yet while we wait to see what happens with these boards.

CM Martinez - YCC is having a car wash fundraiser on September 4th from 3:30pm - 5:30pm. Proceeds go to the Santa's workshop. This will be near the roundabout by Walmart. Tot soccer is now going and sign ups for flag football are happening. Other cities are going to be highlighting our recreation programs in their newsletters as we don't have non-resident fees. We have hired two recreation staff coordinators. We've also hired a new Golf Operations manager as Jim Madsen has left. This new manager comes from Fox Hollow golf course. The new fall fitness calendar is now online. The Grill has new fall hours of 10am-8pm. Hart's is planning a grand opening for October 4th, but that is not yet certain so we will not advertise until we have a definite date. Family Festival dates for 2013 are June 10th-15th.

CM Zappala - Having a meeting with residents on August 30th at 5pm to discuss resident involvement in planning town hall meetings.

Discussion on Community Recreation Center Basement Options
Greg Gordon and Kaity Whittaker presented four options for the completion of the basement. Those options with their pros and cons can be viewed on the City's website at http://www.cedarhills.org/sites/default/files/agendas/city-council-agenda-packet-2012-08-28.pdf.
A general list:

• Plan A is finishing the entire basement at this time. Allows for more recreational opportunities and frees up the Vista Room for golf tournaments and other events. This option is the most expensive.
• Plan B is finishing the basement but does not include any recreation equipment or a bouldering wall. This is cheaper than Plan A and still allows for the Vista room to be utilized for revenue generating events; however, it limits the amount of recreation that residents can participate in if there is no equipment. Would mainly be used for classes.
• Plan C is finishing just the North side of the basement. This is cheaper than Plan A & B but still allows for current recreation classes to be moved downstairs so that the Vista room is used for revenue generating activities. Limited recreational activities for residents, but would allow for the same classes we currently offer and a few more for instructors who want a more traditional flooring.
• Plan D is doing nothing with the basement. There is no cost associated with this option; however, we do have an opportunity cost that comes with losing the ability to open the Vista room to revenue generating activities, such as golf tournaments and other events.

We have asked for a cost breakdown for Plans A, B, and C. The approximate construction cost is $50 per square foot. Mr. Bunker also mentioned that CARE tax funds could be used for this project. We currently have a little over $100,000 in CARE tax funds.

My two cents - I am hesitant to complete the basement at this time. I understand the need to open up the Vista room for tournaments and events that may bring in additional revenue. My concern is that we do have an open lawsuit against the City filed by the Utah Homebuilders Association. This announcement can be found in the August newsletter. This lawsuit is regarding our recreation impact fees and the building itself and I am uncomfortable spending any additional money on the CoRec until we see what happens with this lawsuit. Unfortunately, because this is an open lawsuit I cannot give more details at this time. I have expressed my opinion several times that we should wait and see what happens with this lawsuit before proceeding with the basement. However, I would also encourage residents to reach out to other councilmembers who disagree with me as they have very good arguments for moving forward.

Secondly, I suggested that we get more resident input before proceeding. During the Mayoral and Council appointments we heard over and over from the applicants that the City needed to be more proactive in getting resident input before spending money on large projects. I completely agree. The Council agreed this was a good decision so opted to have our next work session focus on getting resident input on the different basement options. On September 18th we will have an open house and work session regarding the CoRec basement. The open house will be from 5pm-6pm and will give residents a chance to look around and talk with Councilmembers one on one. The work session will start at 6pm and residents will be encouraged to give feedback and thoughts on how we should proceed. Again, I would recommend that residents speak to Councilmembers beforehand and during the open house.

Review/Action on Communications Stipend
David Bunker presented this analysis. Currently, the City spends $36.05 per agenda packet per Councilmember for the printing and assembling of paper agenda packets. We average about three agenda packets each month. The suggestion is to stop printing paper agenda packets and instead provide each Councilmember with an iPad valued at $550 to receive an electronic agenda packet. The cost for this over a four-year term would be $11.50 per Councilmember per month, with an overall savings of $1180 per Councilmember over a four-year term.

After some discussion the Council decided that instead of having the City purchase iPad's for each Councilmember, it would instead give a technology stipend to each one and they would be responsible to purchase their own device. Each Councilmember will also decide whether to receive a monthly stipend in the amount of $11.50 per month or could choose to receive the entire $550 upfront if they needed it to purchase a device right away. While the full amount of the stipend will be provided upfront for any council member who needs it, each will be expected to reimburse the city for the remaining balance if they don’t complete a four-year term. The technology allowance will be prorated for the existing Council based upon the number of months left in their term.

The motion to approve the communications stipend passed. The press release can be viewed at http://www.cedarhills.org/node/1616.

Review/Action on Appointment of New Members to the Planning Commission
Cliff Chandler has resigned from the Planning Commission and Daniel Zappala is now a Councilmember and can no longer serve on the Planning Commission. David Driggs and Tonya Edvalson who have been serving as alternates will fill these two open seats. However, this agenda item has been postponed for a future time as David is reviewing noticing and application requirements to fill the open alternate spots.

Discussion on Commercial Zone Line Extension Agreements
Hart's Gas Station has installed water, sewer, and PI lines in their development and would like the City to enter into an agreement to protect these assets. They would like the City to agree that if another developer builds along those improvements and wants to connect to them then that developer will be responsible to reimburse Hart's for a portion of the improvements. Hart's has provided the City with a sample agreement. This agreement is being reviewed by our attorney who will provide us with a revised copy that is specific to Harts and Cedar Hills.

There was no executive session.

Council Meeting - August 7, 2012

Work Session

The Work Session was spent reviewing items on the agenda for Council meeting.

Council Meeting

Public Comment
Nobody signed up for public comment.

Consent Agenda
Minutes from the June 5, 2012 Council meeting and June 19, 2012 Council meeting and public hearing were approved.

City Reports
Rees - I am continuing to work on the State of the City newsletter and plan on having it out by the end of August or first part of September.

Martinez - Sign-ups are happening for tot soccer. Lego teams are meeting this month. The YCC was in charge of the family games for Relay For Life in Lehi and did a great job with it. Recreation staff needs direction from the Council on our fields. Other groups use our fields for sports programs and staff is wondering if we should charge for the use. Currently we do not charge, so we do not recover any costs for maintenance or damage. Mayor Gygi asked David Bunker to research how other cities handle this and to give a recommendation to the Council.

Augustus - Working with a contractor on drawings for the CoRec basement.

Gygi - North Pointe Solid Waste has renewed their contract with Waste Management. Utah Valley Dispatch is still looking for a new location.

Bunker (City Manager) - The Utah League of Cities and Towns annual conference is this fall in September. He and Mayor Gygi had a meeting with Pleasant Grove to discuss some of the issues. He met with Zions Bank to discuss low interest rates, but it still doesn't make sense to refinance the golf course bond at this point due to negative arbitrage issues.

Review/Action on Appointment of City Recorder
Colleen Mulvey was hired as our new City Recorder. She served as the Deputy City Recorder in Pleasant Grove for some time. The Council approved this appointment and Ms. Mulvey was sworn in by Gretchen Gordon.

Public Hearing on Boundary Adjustment (Earl Property)
Nobody signed up to comment during the public hearing.

Review/Action on Boundary Adjustment Between Pleasant Grove and Cedar Hills (Earl Property)
No action can be taken at this time. In order for this to be approved the homeowners need to have a surveyor create a plat map and must also paid the appropriate fees. The homeowner has not yet done either of these things. Pleasant Grove has had their public hearing so we are waiting on these two items before approval can be given.

Review/Action on Resolution Recognizing Arielle Martin
Arielle Martin is originally from Cedar Hills and was to compete with the U.S. BMX Olympic team in the 2012 London Olympics. During her last training run Arielle was badly injured and could not go to London. CM Augustus has had contact with her family and let them know the City would like to recognize Arielle for her hard work and determination. CM Augustus read the resolution making August 8, 2012 Arielle Martin day in Cedar Hills. The resolution was approved by the Council. A news article on this can be viewed at http://www.deseretnews.com/article/765595650/Cedar-Hills-declares-Aug-8-Arielle-Martin-Day.html.

Discussion on Vision and Goals for City Council and Staff
Mayor Gygi would like to work with the City Council on creating a mission statement for the City and then work together to set goals for the Council and staff. These should be focused on what our city should be known for. Mayor Gygi will be giving assignments out at a later time, and we will also be looking for resident feedback. More information will be provided in the September newsletter.

The Mayor and Council did go into Executive Session.

Council Meeting - July 31, 2012

Work Session

The Council had a joint work session with the Pleasant Grove Mayor and City Council. Mayor Gygi and Mayor Call will be meeting together over the next few months to discuss ongoing issues or concerns between the two cities to see if and how these can be resolved. We discussed coordinating the Family Festival and Strawberry Days each year so that the Cedar Hills Family Festival is one week before Strawberry Days, therefore allowing residents from each city to attend both instead of competing against each other.

The PG Council discussed their promenade, which is every Thursday night from 5pm-9pm during the summer months. They have approximately 80-90 vendors and live concerts. On September 8th is their annual Heritage Festival and they invited Cedar Hills to participate. We then gave them a tour of our Community Recreation Center and Grill.

Council Meeting

Public Comment
Nobody signed up for public comment.

Review/Action on Final Plan for Bridgestone, Plat C
Perry Homes submitted their final development plans to the Council after having gone through the Planning Commission. This is for the 8-plex units being built near Deerfield Elementary. The HOA in that area is very anxious for this development to be approved and move forward. After listening to the recommendations of the Planning Commission Perry Homes has agreed to remove the existing apple trees and replace with different trees and evergreens. The Planning Commission has also recommended an 8 foot sidewalk in that area instead of the existing 6 foot sidewalk, and has recommended that the back of the structures be changed to used a variety of materials and/or colors instead of the one color and material in the current drawings. Perry Homes has agreed to both of these recommendations, though said they would like the ability to use a combination of stucco, hardy plank, stone and brick as using only brick is very expensive.

Councilmember Augustus had some concerns with some of the materials being used as he felt it didn't match the rest of the neighborhood, which are mainly brick homes. His recommendation is that these units conform more with the look and feel of the rest of the neighborhood.

Final approval was granted with the recommendation of using materials more consistent with other homes in that area.

Appointment of City Manager
As per City Code 1-6A-1: The Mayor, with the advice and consent of the City Council, shall appoint a city manager. We received a total of 12 applications for this position and Mayor Gygi spoke with the 10 he felt were most qualified. He recommended that we appoint David Bunker to be the City Manager as he understands the history and issues of Cedar Hills and has done and excellent job as Acting City Manager since May of this year. The Council agreed and approved the appointment of David Bunker as City Manager subject to a mutually agreeable contract and removed the requirement that he must live within the city limits.

Mr. Bunker was sworn in by Deputy City Recorder, Gretchen Gordon. He also announced that a new City Recorder was hired. Colleen Mulvey will be filling that position. She has worked as an Assistant City Recorder for Pleasant Grove and is excited to join our team.

Adjourn
The Council did go into Executive Session.