The Work Session was used to discuss items on the agenda for Council Meeting.
Council Meeting
Public Comment
There were no sign-ups for public comment.
City Reports
City Manager - Reminded the Council about the ULCT meeting in September.
CM Rees - I am attending a meeting in September regarding the U.S. Military and the Community Covenant Program. I will report on what is discussed. The State of the City newsletter is complete and is now with a graphic designer. She will have a sample layout to me by the end of the week. The plan is to have it to residents no later than September 18th, and we then have a town hall meeting scheduled on September 25th at 7:00pm to cover those topics. We are getting more likes on our Facebook page. The Yard of the Month program is almost complete and the Beautification Committee is discussing plans to do a Lights Up contest for the month of December. I spoke with CM Martinez about merging the Beautification Committee with the Parks & Trails Committee as these two frequently overlap. She agreed and we would like to proceed with this. Both Stephanie and I would work with this new committee.
CM Jackman - He has a few upcoming meetings. No new updates at this time.
Mayor Gygi - The County is still talking about restructuring the TSSD board. Mayor Gygi has reached out the various special service districts and let them know that Cedar Hills wants representation on each of them. Mayor Gygi will not be giving CM Zappala any assignments as of yet while we wait to see what happens with these boards.
CM Martinez - YCC is having a car wash fundraiser on September 4th from 3:30pm - 5:30pm. Proceeds go to the Santa's workshop. This will be near the roundabout by Walmart. Tot soccer is now going and sign ups for flag football are happening. Other cities are going to be highlighting our recreation programs in their newsletters as we don't have non-resident fees. We have hired two recreation staff coordinators. We've also hired a new Golf Operations manager as Jim Madsen has left. This new manager comes from Fox Hollow golf course. The new fall fitness calendar is now online. The Grill has new fall hours of 10am-8pm. Hart's is planning a grand opening for October 4th, but that is not yet certain so we will not advertise until we have a definite date. Family Festival dates for 2013 are June 10th-15th.
CM Zappala - Having a meeting with residents on August 30th at 5pm to discuss resident involvement in planning town hall meetings.
Discussion on Community Recreation Center Basement Options
Greg Gordon and Kaity Whittaker presented four options for the completion of the basement. Those options with their pros and cons can be viewed on the City's website at http://www.cedarhills.org/sites/default/files/agendas/city-council-agenda-packet-2012-08-28.pdf.
A general list:
- Plan A is finishing the entire basement at this time. Allows for more recreational opportunities and frees up the Vista Room for golf tournaments and other events. This option is the most expensive.
- Plan B is finishing the basement but does not include any recreation equipment or a bouldering wall. This is cheaper than Plan A and still allows for the Vista room to be utilized for revenue generating events; however, it limits the amount of recreation that residents can participate in if there is no equipment. Would mainly be used for classes.
- Plan C is finishing just the North side of the basement. This is cheaper than Plan A & B but still allows for current recreation classes to be moved downstairs so that the Vista room is used for revenue generating activities. Limited recreational activities for residents, but would allow for the same classes we currently offer and a few more for instructors who want a more traditional flooring.
- Plan D is doing nothing with the basement. There is no cost associated with this option; however, we do have an opportunity cost that comes with losing the ability to open the Vista room to revenue generating activities, such as golf tournaments and other events.
My two cents - I am hesitant to complete the basement at this time. I understand the need to open up the Vista room for tournaments and events that may bring in additional revenue. My concern is that we do have an open lawsuit against the City filed by the Utah Homebuilders Association. This announcement can be found in the August newsletter. This lawsuit is regarding our recreation impact fees and the building itself and I am uncomfortable spending any additional money on the CoRec until we see what happens with this lawsuit. Unfortunately, because this is an open lawsuit I cannot give more details at this time. I have expressed my opinion several times that we should wait and see what happens with this lawsuit before proceeding with the basement. However, I would also encourage residents to reach out to other councilmembers who disagree with me as they have very good arguments for moving forward.
Secondly, I suggested that we get more resident input before proceeding. During the Mayoral and Council appointments we heard over and over from the applicants that the City needed to be more proactive in getting resident input before spending money on large projects. I completely agree. The Council agreed this was a good decision so opted to have our next work session focus on getting resident input on the different basement options. On September 18th we will have an open house and work session regarding the CoRec basement. The open house will be from 5pm-6pm and will give residents a chance to look around and talk with Councilmembers one on one. The work session will start at 6pm and residents will be encouraged to give feedback and thoughts on how we should proceed. Again, I would recommend that residents speak to Councilmembers beforehand and during the open house.
Review/Action on Communications Stipend
David Bunker presented this analysis. Currently, the City spends $36.05 per agenda packet per Councilmember for the printing and assembling of paper agenda packets. We average about three agenda packets each month. The suggestion is to stop printing paper agenda packets and instead provide each Councilmember with an iPad valued at $550 to receive an electronic agenda packet. The cost for this over a four-year term would be $11.50 per Councilmember per month, with an overall savings of $1180 per Councilmember over a four-year term.
After some discussion the Council decided that instead of having the City purchase iPad's for each Councilmember, it would instead give a technology stipend to each one and they would be responsible to purchase their own device. Each Councilmember will also decide whether to receive a monthly stipend in the amount of $11.50 per month or could choose to receive the entire $550 upfront if they needed it to purchase a device right away. While the full amount of the stipend will be provided upfront for any council member who needs it, each will be expected to reimburse the city for the remaining balance if they don’t complete a four-year term. The technology allowance will be prorated for the existing Council based upon the number of months left in their term.
The motion to approve the communications stipend passed. The press release can be viewed at http://www.cedarhills.org/node/1616.
Review/Action on Appointment of New Members to the Planning Commission
Cliff Chandler has resigned from the Planning Commission and Daniel Zappala is now a Councilmember and can no longer serve on the Planning Commission. David Driggs and Tonya Edvalson who have been serving as alternates will fill these two open seats. However, this agenda item has been postponed for a future time as David is reviewing noticing and application requirements to fill the open alternate spots.
Discussion on Commercial Zone Line Extension Agreements
Hart's Gas Station has installed water, sewer, and PI lines in their development and would like the City to enter into an agreement to protect these assets. They would like the City to agree that if another developer builds along those improvements and wants to connect to them then that developer will be responsible to reimburse Hart's for a portion of the improvements. Hart's has provided the City with a sample agreement. This agreement is being reviewed by our attorney who will provide us with a revised copy that is specific to Harts and Cedar Hills.
There was no executive session.
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