Council Meeting - December 4, 2012

Work Session 

The Work Session was used to discuss items on the City Council meeting agenda.

Council Meeting 

Public Comment

Nobody signed up for public comment. 

Public Hearing on Kennel or Cattery

Nobody signed up for the public hearing. 

Consent Agenda

The minutes from the October 2, 2012 City Council meeting with unanimously approved. 

City Reports

David Bunker – There is one meeting for the City Council in December and no meetings for the Planning Commission. The CoRec has been decorated by Public Works staff. An Eagle Scout project for emergency preparedness will be held in December and this information will be in newsletter and on the City Facebook page. 

CM Rees - One press release was issued, one is being worked on. The City will host its first annual Christmas party for residents on December 10^th from 5pm-8pm at the CoRec. Santa will be there, and there will be hot cocoa, candy canes, and crafts for residents. We will also be collecting donations for the YCC Santa’s Workshop. 

CM Martinez - Junior Jazz signups going on for four more days. Santa’s Workshop is next week. Pizza Pie Cafe is having fundraiser this week, 25% of each Cedar Hills sale goes to the workshop. We have a lot of families in need this year who have teens. Residents can also bring donations to the City offices and to the Dec 10th event. We have programs that need volunteers. Jr. Jazz and Lego League both need volunteers. Residents can sign-up on the City website. Need 50 volunteers for Lego event. Also need volunteers for Family Festival. 

CM Zappala - Met with VOAD (Voluntary Organizations Active in Disaster). They help mobilize various organizations that can help in disaster. Utah County does not yet have a group but is working on forming one.  

Recognition of Golf Course Finance Advisory Committee Members

Mayor Gygi stated he is grateful for the time and effort given by this committee. Members had such integrity and honesty. Wishes the entire city could've seen the work they did. This project took a lot of time away from their families. On behalf of the City Council and City staff each member received a free meal for their family at the Grill. Committee members are Rob Crawley, Jared Bradley, Priscilla Leak, Rick Stewart, Mark Webb, and Rob Olsen. 

Review/Action on Ordinance Regarding Kennels and Catteries

The City was contacted by a resident who wanted to start a business in his home to board cats. Scott McMahon (Zoning Official) worked with the Planning Commission to create an ordinance that would allow for this. The primary concerns were management of noise and odor for surrounding residents. Scott contacted the North Utah County Animal Shelter and the Board of Health to get feedback and suggestions. The decision was made to only allow indoor boarding with exercise facility outside, only one animal at a time could be outside and never after 8pm or before 8am.  

The new ordinance states that a business can board four dogs or cats in addition to their personal animals. The ordinance does address space requirements for this type of business. Making the code simple likes this makes it easier for the code enforcement officer to enforce complaints. Anyone wanting to apply for this license would have to go through the Planning Commission to get approval. The City would notify any close residents regarding the application so they would be able to attend the public hearing. The Planning Commission has the ability to add additional conditions based upon the concerns expressed by neighbors.  

During the Council discussion it was brought up that some residents have expressed concern over allowing dogs, so the suggestion was made that we remove the kennel portion entirely and only allow catteries since we've only had a request for a cattery. The following changes were requested:

·       Page 1 - change working to "up to four" instead of four or more;

·       Page 5 - remove D1 and D2 as zoning and size of lot don't matter;

·       Page 2 - remove the URL mentioned so we don't have to change the ordinance if the URL is changed. Also, add fees to the fee schedule and not the ordinance so we don't have to update the ordinance if we change the fee;

·        Page 2 – remove wording about other licenses needed as these businesses will only need a business license from the City;

·       Add language that an annual inspection will be required to renew business license.

·       Remove all references to “kennel” and make this ordinance specific to catteries. 

This item has been continued tabled until the above changes are made to the ordinance. 

Review/Action on Resolution of GO Bond Refinancing by Pricing Committee

Marc Edminster came to discuss this with the Council. He recommended we appoint a pricing committee consisting of the Mayor, City Manager, and Finance Director who will have authority to move forward with the refinance of the golf course bond. Bond sale will take place next Wednesday via an online auction. The plan is to finalize on Dec 20th. Because there is not another council meeting we would either need to call a special meeting or authorize this committee to move forward on our behalf. The committee must operate within the parameters resolution previously approved by the Council. Interest rates are at the lowest they've been in 46 years for municipal bonds, so it's a good time to refinance. The City received AA- ratings from both Fitch and Standard& Poor. The savings over the life of loan savings should be approximately $595,148.47 or about $26,000k per year. Bonds won't exceed $5,725 million. This resolution was unanimously approved.  

Review/Action on City Council Meetings for 2013

In accordance with Utah Code, the City is required to set by ordinance the time and place for holding regular Council meetings. Currently, there was one meeting scheduled for April as the Council had traditionally gone to St. George in April to attend the ULCT conferences. This will be discussed further. CM Martinez and Jackman feel more time is spent working together in as a team in St. George as opposed to attending the fall conference in Salt Lake. I prefer to attend the fall as conference as it is cheaper for the City as we don’t need to be reimbursed for hotels or transportation. In the meantime, CM Jackman recommended we change the meeting schedule to include two meetings in April and we can later cancel it if it is decided to attend the St. George conference instead of the Salt Lake conference. This was unanimously approved with CM Jackman’s recommendations. 

Review/Action on Easement Agreement with Metropolitan Water District

In July 2012, Ammon Allen from the Metropolitan Water District of Salt Lake presented a proposal to modify the easement along Silver Lake Drive and Canyon Heights Drive as the easement currently goes through the backyard of those homes. This has prevented those residents from being able to build pools or other permanent structures in their backyards. The recommendation made was to shift the easement east, which would not affect any other private property owners. Staff will review with the City Attorney and City Engineer to make sure there are no additional concerns. Mr. Allen also stated that MWD will allow us to make improvements on the easement, such as small landscaping, sprinklers, paved trails, and grass. This item was unanimously approved.

Review/Action on Golf Cart Lease Agreement

After the discussion at the last Council meeting, Wade Doyle (Golf Operations Manager) solicited bids from golf cart distributors to replace 80 existing carts. The best agreement will increase the yearly lease payment by $20,000 but will reduce maintenance costs by at least $60,000 as there are many carts that need new batteries and other repairs. Year-to-year maintenance costs will go down by about the same amount of the increase for the new leases. The lease includes a four year bumper-to-bumper warranty. This item was unanimously approved. 

Review/Action on Policy of Non-Related Golf Activities on Golf Course

During the November 15^th work session Brian Cloud (Golf Course Superintendent) recommended that it would be costly to allow non-golf related activities on the course during the winter months as the damage is extensive. The recommendation made to the Council was to create an official policy not allowing non-golf activities on the course and to encourage residents to utilize parks for sledding and winter activities. This item was unanimously approved. 

Review/Action on Options for CoRec Basement

This item was tabled for a future meeting.

Discussion on Paige Osmond Day

Cedar Hills resident Paige Osmond has been given the lead role in the Nutcracker in Tennessee, which is part of Radio City Music Hall. Mayor Gygi spoke with her dad about having a Paige Osmond day and he is fine with it. This will occur in 2013 and will be put together in conjunction with the new Cedar Hills Champions Program. 

There was no need for executive session so the meeting was adjourned.