Work Session
Eric
Johnson presented on the Open and Public Meetings Act. City Council is required
to have training on this annually. Purpose of the act is to ensure that actions
and deliberations are to be open to the public. A public body is any body
created by resolution or ordinance or statute. If the purpose of the committee
is to obtain feedback from the public then we should have the committee follow
the open and public meeting act. If committee will be advising the Council or
expending funds then that committee should follow this act as well.
Meetings
do not include chance meetings (even if more than two council members are
present in the same location) or social meetings. Email, text, and other
electronic communications does not subject the body to the Open and Public
Meetings Act, which means a body can communicate via these methods outside of
an open meeting. Meetings should generally happen within city limits, but there
can be site meetings, if needed. Must give public notice in order to have
public meetings. Notice needs to be at the main office, the Utah Public Notice
website, and a copy of the agenda needs to be sent to the local newspaper. Only
competency, litigation, real estate, security items, crimes & ethics, and
collective bargaining can take place in a closed meeting. Can discuss matters
that come up in the course of the meeting but can only take action on those
items that are noticed on the agenda.
Council Meeting
Public
Comment
Michael
Botida - Having problems with the driving range. Fence is not high enough.
Moved to Cedar Hills in November of 2010. In 2011 had 150 golf balls in yard
and several kids go through yard. September 2011 garage window was broken
because of golf ball. April 2012 the City replaced the window. Discussed
raising nets but nothing happened. Was told that signs would be put up saying
that users would be responsible for damage and that range would be policed
better. Continues to collect many golf balls every week. Has 9 pockmarks on
side of his house from golf balls hitting it and have also hit his car. Kids
playing in the yard have almost been hit. Would like City to either raise the
fence or restrict types of golf clubs that can be used on the range.
Report
from Utah County Commissioner
Gary
Anderson presented. Commends Cedar Hills for doing well over the past few
years. Appreciates working with Gary. Completed North County Blvd. Next thing
on their agenda is Canyon Road. Road is terrible. Working with UDOT to figure
out who is going to fix what portions but doesn't know when that will happen.
Excited about economic development in North Utah County. CM Jackman brought up
TSSD and concern that rates are going to go up dramatically and wants to know
how we can resolve this. Mr. Anderson said people have conception that the
County has more control over that board than they do. He doesn't want rates to
go up and thinks any solution that we come up with has to be cost effective and
continue to provide good service and moving the composting and raising rates is
not equitable in his mind. CM Martinez brought up County library system similar
to Salt Lake County. Mr. Anderson said this has been a tough issue as there are
so many turf battles. County is going to try to get this going again. Heidi
Rodeback with AF City Council is working with them and they will contact and
involve Cedar Hills as well. Cities need to be willing to work together on
this.
Review/Action
on Resolution Recognizing Kolin Powell as Cedar Hills Champion
From
the press release - As part of the Cedar Hills Champions program, the City
Council will recognize Kolin Powell for his achievements in BMX racing and
becoming the 2012 State Champion for the 16-year-old age group.
Kolin
has been participating in national races for several years. BMX is an Olympic
sport and is very demanding. Kolin is very dedicated to this sport and can be
seen riding around the city while training and conditioning for the race
season. He is also training and mentoring his younger brother, Kaden. While
competing in the Utah State Championship in 2011 he not only beat everyone in
his intermediate-level class but also did better than those competing in the
expert-level class. In addition to the Utah State Championship, he has won the
Las Vegas National and the Great Northwest National in Bend, Oregon. He has
obtained some impressive sponsors, including Applebee’s, Famous Dave’s, Gus
Paulos Chevrolet, and Vaypor Designs.
“Kolin
is an amazing young man,” said Mayor Gary Gygi. “His commitment to his sport is
inspiring and what he has been able to accomplish in his racing career so far
is incredible. We are honored to have him represent our community and are happy
to recognize him as a Cedar Hills Champion.”
Consent
Agenda
Minutes
for February 19, 2013, March 5, 2013, and March 19, 2013 were unanimously
approved.
City
Reports
David
Bunker - TSSD is having a two-for-one on composting materials. At last board
meeting he questioned why rates were being raised as there is some extra cash
from past rates structures and he is anticipating we won't have a rate increase
this year. Burn permits will no longer be issued through the City, must now be
acquired through the State Division of Air Quality. City Manager conference is
next week and will be gone. 2210 out of approximately 2500 households receive
hardcopy newsletter instead of electronic newsletter. Plans for CoRec basement
are out to bid right now. Would also extend upper to add elevator and
additional offices and will change front doors to be glass doors.
**I expressed concerned over this new info as at
the last meeting when we discussed the CoRec basement plans we were told the
additions wouldn't exceed $300,000. At the April 2nd meeting we were
told the budget was raised to $400,000 to include this expansion on the
upstairs. Bids should be available at our next Council meeting.
CM
Jackman - Finance Committee met this morning to continue to work on FY 2014
budget.
CM
Zappala - Animal Shelter board met and they are applying for a vaccination
grant. They do not currently vaccinate animals that come in but this grant
would allow them to do so. Work with different rescue groups to update
agreements. Went to a training for those who serve on special district boards.
BYU students have finished first version for budget app and he is working with
Dax to link this to the website. This app will go back 10 years and allow residents
to drill down to better obtain information.
CM
Augustus - North Pointe Solid Waste meeting. Approved annual audit. Got new
sales consultant and may be picking up new contracts. Talked about recycling
options. Alpine is talking about pulling out of North Pointe as they feel fees
are too high and service isn't what they want. This would raise rates for other
cities that participate with North Pointe. Board is talking about assessing a
fee for cities that leave the district. Alpine is looking at doing an opt-out
recycling program.
Mayor
Gygi - Will be moving April 16th Council meeting to the 23rd. Will also have
Colleen set who will give prayer and say pledge for each meeting.
CM
Martinez - Golf clinics starting up for youth and women. T-ball registration is
open. Teen egg hunt and party were great. Kid egg hunt went too fast so we need
more plastic eggs for next year. Family Festival committee was organized and we
have several volunteers. This will take a lot of work off of staff and allow
them to focus on recreation activities. Golf is going well and had a good
March. Tot soccer is full and now have wait list. Will be at ULCT conference
next week.
Review/Action
on Refinancing Utility Bond
Mark
Edminster presented. Resolution will finalize the refinance of the utility bond.
Wells Fargo originally made proposal to lower interest rate from 5.99% to 3.02%
for a period of 10 years, then would go to market rate. Council expressed
concern that we are unsure about the future rate. Wells Fargo came back and is
willing to refinance at 3.02% for the reminder of the bond, which is 16 years.
Also, City is allowed to prepay 10% of the remaining principal balance each
year with no penalty, so the City can use these savings to do this and reduce
the life of the bond. Overall savings of refinancing this bond at the lower
interest rate is $237,112.62. Tentatively scheduled to close this in April
16th. 2019 would be call date. Unanimously approved.
Review/Action
on Boundary Adjustment (Earl Property)
Tabled
as Earl family was not at meeting.
Review/Action
on Boundary Adjustment (Flinders Property)
Flinders
have asked that their property be boundary adjusted out of Cedar Hills and into
Pleasant Grove. Intent is to subdivide the lot and develop the property, and
sewer line has to go south through Pleasant Grove. Also needs water line to
develop this and it can't happen through Cedar Hills because of where the lot
sits. Property owner will be required to disconnect from Cedar Hills water and
sewer. David Bunker feels this is the best option for this property owner due
to utility issues and because he is already surrounded by Pleasant Grove homes.
Unanimously approved.
Review/Action
on Amendments to City Code Regarding Nuisances
Changes
were made as suggested at last meeting with regards to pastures and open
fields. Code enforcement officer will keep track of who is receiving violation
notices. Unanimously approved.
FY
2014 Budget Presentation
10-year
budget plan with new utility rates will have a deficit of $1.1 million through
2016, which will need to be covered with other funds. Right now we have a
balance of $1.5 million in the water and sewer fund, some of which can be used
to pay for these deficits. Some of the projects for 2014-2016 can also be
delayed or paid with other funds. For example, the Canyon Road Sewer
improvements can be partially paid for by Pleasant Grove if we do enter into an
agreement that allows some of their residents to hook into our sewer system.
Also, Canyon Road improvements cannot take place until the State gives jurisdiction
of Canyon Road to the County, which they have not yet done. If we don't do this
improvement in 2014 then we will have a positive cash flow of $80,000, which
will be set aside for future years improvements. Some highlights for the Water
& Sewer Fund for FY2014:
- Impact fees are being redone this year.
- Line 51-73-330 shows $12,000 expense for an impact fee study to be performed. This should be done every five years and the last one was done in 2007.
- Line 51-72-751 – curb maintenance will go under storm drain fund now, so this number went up but the sidewalk maintenance will go down as curb maintenance will no longer show on that line item.
- Salaries show a decrease because 50% of the Public Works staff is paid by the Water, Sewer, and Storm Drain fund and 50% is paid from the General Fund. The General Fund cannot cover the other 50% this year due to a decrease in revenues so Public Works will not be able to hire an additional the full-time person this year.
- Line 51-74-470 shows the expected increase in fees charged by TSSD.
- Projections for next 10 years show we will have enough cash on hand to pay for infrastructure needs over that 10 year period.
Discussion
on Family Festival
Greg
is meeting with Chair and Chair-elect on Thursday to give update on where
things are and what still needs to be done.
