City Council Meeting - March 19, 2013

Work Session

Golf Course Discussion – The golf course opened last week and 890 rounds were played in over a week. Closing it down for the coldest months was a good choice as the greens are in great shape. $10,044 revenue in green fees YTD. Sold 6 season passes. Pro shop revenue approximately $2200.00 YTD. Getting more merchandise that is being requested. Unified marketing plan that was recommended by the Golf Course Finance Advisory Committee is being implemented. Booking tournaments slowly but cold calling doesn't really work well. New system is tracking ad campaigns and offers so we can track ROI for each campaign and figure out what works best.

Council Meeting

Public Comment

Nobody signed up.

City Reports

David Bunker - City is working on upcoming events.

CM Jackman - LPPSD having board meeting on Thursday.

CM Martinez - YCC has stuffed 5000 eggs for egg hunts. Scouts also helped. Teen egg hunt and get together on March 29th at 8:00pm at the CoRec. Kid egg hunt is on Saturday the 30th at Heritage Park at 10:00am. YCC applications are due in April. Tot soccer registration happening now.

CM Augustus – Planning Commission meeting on Thursday.

CM Zappala – Utah Valley Dispatch meeting last week. They are experiencing improved response times and answering 97% of 911 calls within 10 seconds, which is above county and national standards. Overhaul of policies that have improved morale. Budget for upcoming year has been tentatively approved. Are we willing to pay 5.5% more in dispatch fees so they can hire additional dispatchers to increase response time? Cities need to discuss this. Assessing space needs and also looking at sites for new dispatch center. BYU students are almost done with finance app for the city so residents can interactively drill down on funds on any year since 2002 to get data they need.

CM Rees - Working on several press releases. Parks, Trails, Beautification and Recreation committee meeting on Thursday.

Presentation by AF Chamber of Commerce

Mike Olsen presenting. Have a proposal for City to join the chamber, which includes the following: 

• Representation on the Chamber board of a Cedar Hills City Council Member;
• Highlight Cedar Hills and their business community in the Chamber magazine and move-in guide distributed to residents in Cedar Hills, American Fork, Highland, Alpine, and Pleasant Grove;
• Chamber to hold at least one monthly luncheon annual within Cedar Hills’ city limits with invitations to the surrounding business community;
• Access to Chamber website with a landing page for the business community that also has a mobile app;
• Text cloud that would allow Cedar Hills to reach out to members of the business community to promote special events;
• Platinum level sponsorship at Chamber annual events including the Steak Fry, Golf Tournament, and Halloween Fun Run 5k;
• Chamber will offer support of a Cedar Hills event as mutually agreed upon;
• Cost  is $1,700 per year.

The Chamber sends information to the residents of North Utah County, specifically American Fork, Highland, Alpine, Cedar Hills Area. Putting out a magazine as a resource guide for residents and will be mailing to all residents in these cities. Will include a calendar of events for cities. New website being developed so each city will have a landing page. Have a text cloud for notifications. Also advertise on social media sites. Cheaper than other local chambers and wants to eventually partner up to have a North Utah County Chamber and with Utah Valley Chamber of Commerce. Will work with cities on help with events, such as Family Festival.

Review/Action on Refunding of Water Bond

This item was tabled for a future meeting.

Review/Action on Chair & Vice Chair for PTBR Committee

Appointing Boyd Wilkins as chair and Adrian Juchau as vice chair. Also, look into possibly changing bylaws so that this committee can select their own chair and vice chair. This was unanimously approved.

Review/Action on Resolution Supporting 2nd Amendment Rights

Requested by CM Augustus. Several other cities have made similar resolutions supporting second amendment rights. The Council expressed concerns over strong wording as we don't have authority to implement any laws regarding second amendment, and also not sure if all residents feel this strongly about this issue. CM Jackman made motion to continue item after changes have been made and item will be presented again.

Review/Action on Contract for Grill Concessions

Staff and officials met with three local businesses who were interested in providing concessions at the Grill. Discussed menus, hours, policies, signage, decor, food services for events, marketing plan, and fees. Committee who interviewed all unanimously agreed that Sammy's would be the best option. Sammy's wants to be a community partner and tie into our events and recreation. Motion made to start negotiations with Sammy's and Council needs to see final contract before final approval.

   ***This contract was reviewed and unanimously approved at a special Council meeting held on March 26^th.

Review/Action Declaring April as Child Abuse Prevention Month

From the press release - During the March 19th meeting the City Council adopted a proclamation designating April as Child Abuse Prevention Month. This will be held in conjunction with the national Pinwheels for Prevention® program organized by Prevent Child Abuse Utah.

The Prevent Child Abuse America's Pinwheels for Prevention campaign works to change the way the nation thinks about prevention and how people can deliver on the commitment to America's children. As the new symbol for child abuse and neglect prevention, the pinwheel is an uplifting reminder of childhood and the bright futures all children deserve. The organization focuses on community activities and public policies that prioritize prevention from the start to make sure child abuse and neglect never occur.

"Child abuse in all of its forms is a disturbing reality from which no city is immune," stated Mayor Gary Gygi. "We are pleased to participate in this program along with many other communities to bring awareness to this problem."

With more than 2.3 million pinwheels distributed since April 2008 and pinwheel activities in nearly every state, Pinwheels for Prevention is taking root. Cedar Hills will display 192 pinwheels at the Public Safety Building during the first week of April and residents are encouraged to display pinwheels in yards. More information regarding this campaign may be found online at http://www.pinwheelsforprevention.org. This resolution was unanimously approved.

Review/Action on Resolution Declaring March 26th as Purple Day

From the press release - On March 19th the City Council proclaimed March 26 as Purple Day. This day is recognized all over the world in honor of the over 50 million people that live with epilepsy.

Purple Day for Epilepsy is held each year and is dedicated to raising awareness about the disorder. It helps reduce stigma and empowers individuals living with epilepsy to take action in their communities. Purple Day was founded in 2008 by nine-year-old Cassidy Megan of Nova Scotia, and named after the internationally recognized color for epilepsy, lavender.

"We are happy to make this proclamation as a small way to raise awareness in our community," stated Mayor Gary Gygi. "City staff and officials will proudly wear purple on this day and encourage our residents to do the same."

The Epilepsy Association of Utah is sponsoring several Purple Day events on March 26th. Founded in 1973, The Epilepsy Association of Utah is a 501(c)(3) charity dedicated to enhancing the quality of life for all individuals living with epilepsy and seizure disorders. 1 in 26 people will develop epilepsy at some time in their lives leading to over 150,000 people in Utah alone. Epilepsy is the 4th most common neurological disorder in the US after migraine, stroke and Alzheimer’s. The Epilepsy Association of Utah offers a public education program, statewide support groups, personal and professional advocacy, college scholarships, art exhibits, educational conferences, summer camp and more. Visit http://epilepsyut.org for additional information. This item was unanimously approved.

Fiscal 2014 Budget Presentation

Revenue increases for the Water & Sewer Fund follow BC&A recommendations approved last year. Those funds will be for infrastructure needs, both now and future. This will be shown in expenses presented later. We encourage staff to keep the extra money in this fund so that the associated expenses can be tracked and residents will be able to see that those utility fees are only being used for utility needs. Impact fees revenue is down as expected development is down. For the Motor Pool fund, we are pushing replacement of bigger vehicles out further. Depreciation expense isn't actually paid out, the dollar amount associated with it stays in fund for future purchases. Public Works trucks are rotated about every three years. We purchase on the state contract and do well on reselling the vehicles.

Discussion on Family Festival

Bank of American Fork will sponsor the dinner and movie night. Working on volunteer committee. Met with Macey's and they are willing to handle the dinner and the cost will be low so more residents can participate. Doing well obtaining sponsors. Maddee Proffit is working on fun run and identifying a family who is in need of donations for medical problems.

Discussion on Recycling Program and Opt-Out option

Research options and determine whether or not we want to select an opt-out program. This will be presented at a future meeting.

Discussion on Sign Ordinance in Public Areas

If we have an outside company work at the grill they would want to have signs at the CoRec and also on public land (corner of Canyon Road and Bayhill where current golf course sign). Staff will look at possible changes needed to sign ordinance to accommodate this.