Work Session
Discussion on FY2016 General Fund and Water &
Sewer Fund
See notes below for discussion on these items.
Discussion on Roberts Rules of Order
This has been tabled for next meeting.
Historical City Records on Display
Several records showing history of the city are available
for display. We received a grant to better capture and store the history of the
city.
Council Meeting
Public Comment
Nobody signed up.
Consent Agenda
The minutes from the February 3, 2015 City Council
meeting were approved.
City Reports
David Bunker – Jr Jazz play-offs have begun. T-ball and
tot soccer registration is happening now. Starting a coed soccer group for teens.
Working with PG Rec department to create more programs for teens, including
ultimate Frisbee. Golf course closed due to Questar installing new gas line.
Hoping it will be complete within the next 10 days. YCC leaders had a great
discussion about suicide prevention and would like to have quarterly trainings
for parents. Horrocks Engineers sponsoring the annual blood drive in April.
Spring cleanup occurring in April. Arbor Day is April 24th and the
city has received tickets from Thanksgiving Point gardens to give to the first
25 residents who send the city a picture of themselves planting a tree. ULCT is
having their spring conference in April in St. George.
CM Zappala – There were two articles in the Daily Herald,
one regarding vandalism and one regarding the grill. Getting familiar with
Mailchimp so we can discuss moving some of our city communications in that
direction. Continues to work on app for city. LPPSD board met and there is a
small increase for upcoming year.
CM Rees – The Planning Commission met. A public hearing
for the preliminary plans for Rosegate was held and one resident gave feedback.
While the agenda stated that the Planning Commission would discuss the
preliminary plans for Rosegate, the developer did not have preliminary plans
ready. We will hold another public hearing once the preliminary plans are
submitted. The Planning Commission discussed xeriscaping in the city and
directed Chandler Goodwin to draft a sample ordinance for this. The discussion
on the Design Guidelines was postponed. It was recommended that the Planning
Commission hold a work session dedicated to this topic in order to move
forward.
The Family Festival Committee met and continue to plan
for all the events, which take place the first week of June. Greg Gordon worked
with Highland on a joint advertising plan where Highland is going to send their
Highland Fling magazine to our residents and we will send our magazine to
theirs, so this should provide more awareness to our event and increase
turnout. New things are being added this year, including a car show and a teen
night.
CM Zappala and I will be working on a communications plan
for water conservation education for the summer.
Chandler Goodwin – Attended Parks and Trails Committee
meeting. They are planning for annual service project and looking for city
property to cleanup and beautify.
CM Augustus – General Plan Committee met and discussed
ways to get better direction on where to focus efforts. Discussed using Survey
Monkey to get feedback from the community.
Review/Action on Final Landscaping Plan For
Bridgestone Plat C
Perry Homes submitted Bridgestone Plat C revised
landscape plans and is requesting approval for changes. Significant changes
include the redesign of the storm water retention basin. The basin as
originally designed did not meet the required capacity for water storage. The
new design includes dividing the pond into two sections and raising the rim
elevation of the north pond to meet required capacity. This change makes the
use of the original, grass/sod, landscaping impractical. The proposal includes
the use of juniper and ground cover plants for the landscaping on slopes too
steep to mow. The designed slopes of the pond walls exceeds the maximum
permitted slope of 2:1 (run:rise) as per City Design Standard Section 4.9,
Slopes; “ The slopes of excavation and/or fills shall be shaped to meet safety
requirements dependent on soil types, but in no case shall the finished slope
be in excess of 2:1 for cut areas or 3:1 for fill areas except as approved
otherwise by all governing agencies.” Other areas of landscaping will continue
to meet or exceed the original design. Staff recommends that council approve
the requested change with condition: (1) all slopes/grades greater than (2:1,
run/rise) be structurally retained with a method providing required
percolation. This was approved with that condition.
Discussion on FY2016 General Fund and Water &
Sewer Fund
Significant changes
for the General Fund include:
·
Certified property tax new growth
$10,000-$15,000 or 1.58%-2.33% growth in taxable properties – based on small
amount of development within the city
·
Sales tax general revenues $50,000 or 4.35%
increase
·
Telecom general revenues decrease $5,000 or
5.56%
·
Class C Roads restricted revenue flat or down,
without legislative changes
·
Garbage and recycling $6,000 or 1.36%
·
Processing, printing & postage fees
placeholder for monthly newsletter $20,000, which will be reduced as residents
opt out of paper copies – we will move towards electronic utility billing and
newsletter to reduce costs. Residents who still want to receive paper utility
bills and newsletters will be assessed a fee to cover the cost of printing and
mailing.
·
Event center rentals increase $40,000 or 28.57%
·
Transfer in for parks water & sewer usage
$8,500
·
Overall General fund revenues and transfer in
increase $125,060 or 3.28%
·
$32,000 use of fund balance for 2nd capital
contribution to Utah Valley Dispatch
Wages and Benefits:
·
Permanent employees 3% merit wage average
·
Elected Officials’ alternative for life
insurance for those who choose to opt out
·
Health insurance premiums blended rate 5.46%
increase in July, or an approximate 10% increase in December with
SelectHealth’s community rated plan
·
PEHP dental insurance premium estimated 5%
increase
·
No change in rates proposed by the Utah
Retirement System
General Fund
Expenses:
·
Wages and benefits changes approximately $57,000
o Moved
admin & community services cleaning service with part-time employee instead
of outsourcing, which resulted in cost savings. - $10,874 for part time person.
o Event
coordinator benefit changes approximately $15,000
o Changes
to community services staffing overall $37,966
o Approximately
$19,000 increase for other general fund departments combined
·
Legal Services $10,000 increase
·
Recorder’s election placeholder $15,000 needed
every other year
·
Public Safety budgeted increases $53,102
o Fire
1.0% increase to Cedar Hills due to limited population growth, and 2% budget
increase Lone Peak Public Safety budget overall
o Police
3.5%, which is very competitive
o Utah
Valley Dispatch $32,000 contribution for building
·
Building inspector contract $3,000
·
Street light operation & maintenance $3,100
·
Park expenditures increase $14,500
o Allocating
sewer, water, and custodial services provided
·
Community services increases
o Event
wages, benefits, materials & supplies approximately $47,900
o Building
HVAC and basement floor maintenance $5,500
o Cultural
events & Easter egg hunt $4,400
·
Golf subsidy increases
o $13,020
Maintenance equipment
o $4,600
Golf cart lease property taxes
General Fund Cuts:
·
State of the City paper version $4,700
·
Newsletter paperless $2,000-$20,000
·
Professional services—Caselle financial
software, bank fees $1,000
·
Legal advertising $500
·
Financial audit & legal retainer costs may
be reduced depending on new contracts
·
Public works staff changes approximately $9,000
·
Fitness class expenses $17,500 due to reduced
scope
·
Recreation program supplies $4,500
·
Event advertising $1,500 reduced costs
maintaining events website
·
Transfer in Capital Projects fund approximately
$15,000
o Earmarking
$6,000 for cultural events from CARE taxes
o Decrease
in sign projects
·
Motor Pool $1,516
Summary of Bowen
& Collins Utility Study
·
In 2012 study, gradual rate increases were
proposed from 2013-2018 to cover estimated operations, capital projects, &
debt service
o Culinary
water rates increase 6.4% a year
o Pressurized
irrigation (PI) rates remain flat
o Sewer
rates increase 5.5% a year
o Storm
drain rates increase 6.5% a year
·
Debt service utility revenue bond changes
o Incorporate
interest savings from partial refunding of the 2006 utility revenue bonds
o 2009
Utility revenue bonds rate restructure interest savings allocated to extra
principal payments
·
Short-term projects scheduled for fiscal year
2015-2016
o Increased
PI improvements $25,000
o Increased
migratory meter maintenance $17,000
·
Long-term planned projects recommend delay for
two years
o Old
Town Storm Drain Retention Project $400,000
o 4000
West Sewer Improvements $400,000
Water & Sewer
Fund Highlights
·
$39,500 increase in revenues from city
departments and in transfers out to reimburse city departments for the fees (this
accounting is required by law)
·
$34,281 increase in water usage fees
·
$16,928 increase in storm drain fees
·
$54,065 increase in sewer fees
·
$25,000 estimated increase from Rocky Mountain
Power
·
$49,000 estimated increase from Timpanogos
Special Service District (TSSD)
·
$42,000 estimated increase in meter and
pressurized irrigation operating repairs
·
$7,000 approximate savings in benefit expenses
from staffing changes
·
Debt service coverage ratio is budgeted at
approximately 1.50, and our bond covenants require a ratio of 1.25
Future Water &
Sewer Expenses
WATER
2015 Manila
Water Upgrades (estimate) $
300,000 Completed
2017 Migratory
Meter Reading System $ 100,000
In process
2019 Irrigation
Pump Pond 12 $
100,000 Projections
2019 Irrigation
Pump Pond 10 $
200,000 Projections
2020 Harvey
Well Chlorination Station $
80,000 Projections
2020 Cottonwood
Well Chlorination Station $ 60,000 Projections
SEWER
2014 Canyon
Road Sewer Improvements $ 400,000 This spring or delayed five years
2016 4000 West
Sewer Improvements $ 250,000 Delayed two years
2018 4600 West
Sewer Upgrade $
400,000 Capacity issues
depending on growth
2020 Cedar
Hills Drive Sewer Upgrade $
400,000 Capacity issues
depending on growth
2021 Sewer
Outfall Line Extension $
500,000 Capacity issues
depending on growth
STORM DRAIN
2016 Old Towne
Storm Drain Retention Project $ 400,000 Delayed
two years
Discussion on Alternates for Boards and Committees
City officials and staff that are assigned to various
boards and committees will also be assigned a designated alternate in the event
the assignment cannot be met. It will be the duty of the city official or staff
member to contact the designated alternate if a meeting cannot be attended by
the assigned member. The list of assignments and alternates are as follows:
The list will be updated so that CM Augustus is the
alternate to Planning Commission.
Discussion on Suicide Prevention
See the last notes on my blog from the meeting that was
held at Lone Peak High School. I would like to see the three cities coordinate
on ways to utilize Hope4Life to get out the needed education to our residents.
I love that our YCC wants to get involved and encourage them to work with this
group. Mayor Gygi will start having discussions with the mayors of Alpine and Highland to
see what we as cities can do to help with these programs.
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