The work session was an executive session to discuss legal matters.
Council Meeting
Public Comment
Kyle Castle - Concerned about the cost of the Community Recreation Center basement. Wants to know if income generated from the golf course and recreation programs will cover the expenses associated with building the basement and running the programs.
Youth City Council Update
Several members of the YCC came to introduce themselves to the Council. The YCC holds various activities for residents and all proceeds go to the Santa's workshop program, which helps approximately 25 families each year. They plan things such as the upcoming pumpkin walk and the Family Festival.
Review/Action on Creation of Townhall Committee
A new committee has been created by Mayor Gygi. This committee will consist of residents throughout Cedar Hills who will assist, advise, and direct townhall meetings. They will be responsible for coming up with topics and advertising the meetings to residents. The resolution creating this committee was approved with the following changes:
- Part II, letter A - update wording to state that the purpose of the committee is to increase communication throughout the city through the use of townhall meetings;
- Part III, letter B - add that members will be added with the advice and consent of the City Council;
- Part III, letter D - remove this statement;
- Part IV, letter A - the committee will appoint a chair and vice-chair.
A resident has approached the City asking permission to be able to use their basement as a boarding home for people who need temporary boarding for their small animals. The City code enforcement officer, Scott McMahon, provided some suggested wording for how the code could be changed to allow for this. Areas that still need clarification is how many animals could be housed based on either lot or home size. The Council asked for some further suggestions after researching how other cities handle this. The discussion item will be continued at a later time.
Discussion on Eliminating Library Fee Reimbursement
This came up as a discussion item after Mayor Gygi had been approached by a former Mayor and Council member with a recommendation to end this reimbursement. The current budget allows for $14,000 to be used for this program, which means 350 households can receive a $40 refund on library memberships with another city. CM Martinez and Jackman both felt this should be postponed until the next budget year as it has already been approved for the FY 2013 budget. This item will be continued next year.
Discussion on Vision, Goals, and Branding for the City
Mayor Gygi has asked the Council and staff to come up with goals related to their specific assignments. The City doesn't have a specific brand and this is something Mayor Gygi would like to address. Mr. Keith Irwin provided Mayor Gygi with some good information on branding cities. Mayor Gygi wanted input from the Council. I personally feel if we are going to do this then we need to do it right so should hire an outside company that specializes in branding. We need to get a few proposals to know what this would cost. Other councilmembers were concerned with the cost and weren't sure why this is needed. This will be an ongoing discussion item.
Discussion on Completion of CoRec Basement
This is an ongoing discussion item. We had a townhall meeting last month and received feedback on the various options. One concern I had was that we did not have any estimates on what each option would cost, and that may have influenced which option residents wanted to go with. CM Martinez will work with staff to get estimates for each option, including a revised Option B that includes equipment. One of the biggest costs will be the ADA ramp, but it has been determined that the ramp will be cheaper than an elevator in the long run. This item will continue to be a discussion item.
Added Item - Resident Concerns on Deer
Resident Lois Howard came to discuss issues she is having with deer. She has lived in Cedar Hills for 23 years and the creek runs behind her home. Deer have become a huge issue for her as she constantly has herds of deer in her yard. They destroy her yard. She would like the City to partner with the Division of Wildlife Resources to address this, just as Highland has done. David Bunker will reach out to Highland and to DWR to find out how they are addressing a similar issue.
Added Item - Additional Free Water for Residents on Mahogany and 9220 North
Last month the City was notified that residents on two streets had discolored water. After doing some investigating it was determined there was a cross connect between the culinary line and the PI line (for more info see my notes from last Council meeting). The Council had approved the refunding of all culinary and PI water bills for these residents for the months of July, August, and September, which are the months they were receiving contaminated water. The residents on these two streets have asked that their water line be tested for another six months and that the City not charge them for culinary water for those additional six months. The Council has asked David Bunker to provide an estimate for what the financial impact would be and add it as an agenda item for the next meeting.
City Reports
David Bunker - PG wants to start talks again regarding shared sewer lines on one of their streets. Harts is opening October 4th and will have a grand opening on October 19th and 20th. Met with Snowbird to discuss their desire to have access via AF Canyon to their ski resort.
CM Martinez - Pumpkin Walk will be on October 29th. This will include a costume contest. All proceeds benefit Santa's Workshop program. Flag football has started and Kaity is working on issues with field availability. Lego League event will be in Cedar Hills in January. They are in need of 50 volunteers for this event.
Mayor Gygi - CM Zappala has been added to the Finance Committee and Utah Valley Dispatch. CM Augustus will serve on the board for North Point Solid Waste.
CM Zappala - Had meeting with animal shelter. We need to find ways to encourage residents to license their pets so they can easily be returned if lost. Suggested we do this at the Family Festival in conjunction with some sort of a pet contest.
CM Jackman - LPPSD met recently. There was an issue with the Social Security funds paid for the fire fighters. At the time the district was formed it was agreed that the cities would pay 6.2% portion of SS and this was being collected. Because of an issue with how the money was being held it will be returned to the cities. Board needs to decide if they are going to keep the money or put it into a different fund for the fire fighters. We have decided this money should be put into a fund for the fire fighters as they were told the cities would give this contribution; however, one other city in the district wants to use this money to handle a budget shortfall. The board will continue to discuss this and whether or not the district will pay the 6.2% moving forward. The Finance Committee is working with staff to figure out a way to show the total amount that residents pay in various fees and taxes.
CM Rees - One press release issued since last meeting. Good feedback on State of the City newsletter.
No additional executive session was needed.
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