May 20, 2014 City Council Meeting

May 20, 2014 Council Meeting

Work Session

Pleasant Grove Strawberry Days Royalty Presentation

Invited the Council to Strawberry Days. All the girls are seniors this year and gave a summary of their plans after high school. Rodeo royalty gave information about the rodeo, which will be held the 18^th-21^st of June.

Presentation on Pressurized Irrigation Meters by Siemens

See my notes from the previous Siemens presentation for more details. Energy Performance Contracts are to be revenue neutral and cash flow positive. New revenue or savings finance the project. Relevant legislation is State Code Title 11 Chapter 44. Have identified a few areas for Cedar Hills, including PI water metering and street lights. Investment grade audit takes 8-12 weeks, so if a decision was made soon then it should be done by the end of August. Product procurement and delivery takes 3-4 weeks, which would be end of September. Construction takes 4-6 months, which would have it completed in March of 2015. John Harrington is the State individual to make sure State code is followed and there are still some questions he needs to answer as to what happens if cost savings aren’t less than our contract payments. Base rates for PI water would be established by lot size and how much residents should be watering based on State watering guidelines. Savings include reduction in pumping costs and extending the life of the system. Right now we are using about 300% of the water we should through the PI system, which has an impact on wear and tear and maintenance of the system, and has also had an impact on pressure available for homes throughout the city.

Council Meeting

Public Comment

Nobody signed up.

Consent Agenda

Minutes from the April 15, 2014 and May 6, 2014 City Council meetings were approved.

City Reports

CM Rees – Issued a press release on Resident Appreciation Day. Family Festival info has been posted to the website and Facebook. Working on ad and press release for Family Festival. YCC interviews will start taking place soon. Working with graphic designer on city infographic.

David Bunker – Lacrosse and tball registrations both doing well. Met with Principal Bruenner today to discuss activities we can do in lieu of payment for using the fields for Family Festival and will try to work something out. Smart family is allowing us to stage carnival equipment on their property. Events are doing well. Budget open house this Thursday night at 6pm and will be discussing highlights of the budget. Timpanogos SSD had a meeting last week, the plant is finished and operational. Still working out some contract details.

CM Zappala – Grassroots Shakespeare will be performing at Family Festival.

Mayor Gygi – Meeting next week with County and PG to further discuss Canyon Road. LPPSD meeting has been rescheduled. Finance Committee met and reduced golf course revenue expectations so they are in line with current budget year. Asking for a few councilmembers to do some research on UTOPIA.

CM Crawley – Finance Committee decreased projected revenue for golf course for FY 2015. Did an analysis on PI system and will discuss during next item.

Discussion on Pressurized Irrigation Water Meters

Memo from packet: 4-15-14: Based on the recommendations from the Water Conservation Citizens Advisory Committee, a discussion should be had to consider the potential means to fund the committee recommendations. Metering of the pressurized irrigation water city wide, as identified by the committee, is an important step in resolving long term water consumption conservation goals. The City Council should consider the Water Conservation Committees recommendations and determine if the recommendations, including metering are to be implemented. In order to facilitate a metering project, identification of costs, project schedule, and funding ability will be necessary. As has been previously discussed, the Siemens Group has identified one avenue to facilitate the project if approved by the council. Another avenue would be to self-fund and bid the project as a typical capital development within the city. The council should discuss the merits of each, if metering were to be implemented.

See notes from Work Session. David Bunker presented this portion. We have a good portfolio of water rights and don’t need to purchase more right now. Our restriction is capacity. In order to put more water through the system we would need to upgrade pipes and pumps to handle capacity. This would cost several million dollars. Last year we installed a meter to track usage for the entire city and we used approximately 300% of the amount of water we should have based on State watering guidelines. Last year we had a 10% increase in power costs for PI system. Next work session will be devoted to discussing the PI system so we can discuss in further detail.

Review/Action on Resolution Declaring May as National Military Appreciation Month

Memo from packet: Both chambers of the U.S. Congress have adopted a resolution calling for Americans to recognize and honor U.S. service members during May's National Military Appreciation Month. The Senate first passed a resolution in 1999 designating National Military Appreciation Month. That declaration summoned U.S. citizens to observe the month "in a symbol of unity, to honor the current and former members of the armed forces, including those who have died in the pursuit of freedom and peace."

I hope that in future years we can combine this with our Resident Appreciation Day and have some events, such as a community breakfast, focused on Military Appreciation Month. Resolution passed unanimously.

Discussion on Decisions Survey

Survey has been updated per last Council meeting, with updated questions and options to choose from. Swimming pool question data was based on Lindon pool data. CM Zappala would like to see a wider range of values for residents to choose from.

Discussion on Sign for Golf Course on Canyon Road/Bayhill Drive

Memo from packet: During the work session of City Council on 5/6/14, concept drawings for a street side sign at the northwest corner of Canyon Road and Bayhill Drive were presented. Currently a non-lit wood sign is in place. However, the existing sign needs repair and has been deemed less effective for proper directional identification of the City’s community center and golf pro shop. Based on feedback from residents in the area, the preference is to eliminate the LED portion of the sign. A modified base and newly designed sign will be presented for discussion and further direction from the City Council.

New sign is about 9 feet, removed the LED portion, and upper sign will have lights internally so it’s visible at night. Sign emphasizes Cedar Hills and not so much the events and golf course. Will get more resident feedback.

Discussion on Boundary Adjustment of Golf Maintenance Shed and Portion of Golf Course

Memo from packet: The city has evaluated the condition of the golf maintenance shed and found several areas which present possible deficiencies. As part of the potential improvements, permits may be required. The maintenance shed and lower portion of the golf course are on land owned by Cedar Hills within the city limits of Highland. The City Council should discuss the merits of boundary adjustment of the land owned by Cedar Hills from the city limits of Highland to the city limits of Cedar Hills.

Representatives from the City of Cedar Hills will continue from this meeting to the Highland City

Council meeting (tentatively at 8:00 pm) to also discuss the issue with city leaders from Highland City.

This boundary adjustment would bring the maintenance shed and the rest of the golf course into our city, which eliminates any liability that Highland would have for this property.

Council Meeting - May 6, 2014

Work Session

Discussion on Community Recreation Center Sign on Canyon Road

Better sign needed for direction and to bring more awareness to the facility. Funding was approved for this in the FY 2014 budget. Options were presented for signs on Nielsen and on Canyon Road. Proposed sign for Canyon Road has LED portion for advertising of events and announcements. My preference is to not have the LED portion as this is a residential area, not commercial, and I feel the LED would give it too much of a commercial feel. I would like to get feedback from those who live in that area as to how they feel about the LED portion. Right now our sign ordinance does state that the following is prohibited “ANIMATED OR FLASHING SIGN: A sign that includes movement or optical illusion of movement or rotation of any part by mechanical, artificial or atmospheric means or a sign that displays flashing or intermittent lights. Time and temperature devices and banners and flags shall be exempted from this definition.”

Council Meeting

Public Comment

Angela Johnson – Blu Line has done their homework and she’s excited to see what is proposed to Highland. She is opposed to high density housing in our commercial area and wants it primarily commercial. Feels high density is contrary to design guidelines and city codes. We lose sales tax revenue and commercial property tax revenue if residential is built there. Feels Highland development will make our commercial area more attractive to commercial entities. We have very few businesses that generate sales tax and doesn’t want us to eliminate potential for future commercial growth. Would also like commercial developed before any mixed use development.

Deborah Gibbons – Have obtained 176 signatures on a petition asking that the Council not allow high density in our commercial zone. Wants us to stick with design guidelines that residential is secondary to commercial, and less than the commercial. Feels it is not appropriate use of our limited commercial space.

Budget Award Presentation

From the press release: On March 28, 2014 the Government Finance Officers Association (GFOA) presented the City of Cedar Hills with the GFOA’s Certificate of Achievement for Excellence in Financial Reporting for its comprehensive annual financial report (CAFR).

According to the GFOA, this certificate “is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management.” This is the first year that Cedar Hills has received this certificate. The CAFR was judged by an impartial panel to meet the high standards of GFOA’s program, including demonstrating a constructive “spirit of full disclosure” to clearly communicate its financial story and motivate potential users and user groups to read the financial report.

“We wish to thank Mr. Louw and our entire financial team for performing all of the work required to obtain this prestigious award,” stated Mayor Gary Gygi. “We are fortunate to have excellent people working for the City and are happy they are being recognized for their hard work and dedication.”

As the person responsible for preparing the award-winning CAFR, Finance Director Charl Louw will be recognized at the May 6, 2014 City Council meeting, which is held at the Cedar Hills Community Recreation Center, 10640 N. Clubhouse Drive, at 7:00pm.

The Government Finance Officers Association is a nonprofit professional association serving over 17,500 government finance professionals throughout North America.

Consent Agenda

The minutes from the April 1, 2014 City Council Meeting were approved.

City Reports

CM Rees – The Easter Egg hunt was once again a huge success and we thank the YCC and all volunteers who spent hours putting eggs together. Mayor Gygi and I presented awards to YCC members at Lone Peak at the Night of Recognition. I will be working with the YCC advisor and staff member to interview candidates for next years YCC members. The Family Festival Committee continues to be very busy. The activities will be as follows: Saturday June 21^st is the AF half marathon and 5k, Monday the 23^rd is Swim Night at the PG pool (dinner will be provided by Macey’s), Tuesday is the Firecracker Golf Tournament, Wednesday is our first annual Community Service Project where we will be assembling hygiene kits for women in Mexico, Friday is the 1 mile fun run, Dinner & Movie in the park, and the Carnival, Saturday is the parade and carnival. The theme is “There’s No Place Like Home”. Nathan Osmond will be performing Saturday night and kicking off our summer concert series. Herb Wilkinson is our Grand Marshal. One press release was issued regarding the awards earned by our Finance department.

David Bunker – TSSD board met and approved a rate increase beginning July 1^st of 13.8%. This is to meet debt obligations. Tball registration continues through this week. Soccer registration is now open. Resident Golf Appreciation Day is this Saturday. Governor Herbert has declared May Utah Golf Month.

Mayor Gygi – Met with County Commissioners regarding Canyon Road and will meet again to discuss ownership of the road. He will be attending Highland Council meeting to make a proposal for annexing property where the golf shed is currently located.

CM Crawley – Parks and Trails had their service project last Saturday. Chose 5 families in need for landscaping service. There were several volunteers who participated. Finance Committee met and discussed changes in budget that will be presented tonight.

CM Augustus – One staff member at North Pointe has resigned after making allegations regarding other staff members. Will have more info later.

CM Geddes – Planning Commission met and those items will be discussed tonight.

Discussion on Decisions Survey

Staff updated the City Council on the timeline and process to complete the Decisions Survey as prepared by the Cicero group (Dan Jones & Associates). This is a bi-annual survey done to get feedback from residents on a variety of topics. It is intended that the feedback can be used for decisions moving forward. Last survey was done in 2011. Sending a postcard will allow every resident the opportunity to take the survey online. Goal is 300 interviews, though more is always better.

TIMELINE:

1:            April 28 - May 2 Review and Update Questionnaire

2:            May 5 - 9 Program, QA, and Pretest. Design Postcard

3-4:        May 12 - 16 Field Questionnaire, May 19 - 23 *Phone *Email * City of Cedar Hills sends postcard

5:            May 26 - 30 Post-coding and analysis

6:            June 2 - 6 Reporting

Review/Action on Preliminary Plan for Amsource Property, located on the corner of North County Blvd and Cedar Hills Drive

Nobody signed up for the public hearing. Amsource has submitted preliminary plans for review to the City Council for consideration. The Amsource property is located at 4800 W Cedar Hills Drive. The proposal includes the construction of an American First Credit Union, and an additional two retail pads. Amsource has submitted the required studies to the City, and paid the application fee. Amsource is hoping to break ground as soon as possible in order to have the retail pads open for the coming holiday season. The credit union is planned for 2015. Bill Gaskell from Amsource presented. They currently have retailers interested in the two retail buildings and leases will be completed once approval is received.

Of concern to the City is the construction of the access road that runs adjacent to the Smart property and the Amsource property. The entrance to that road is on the Smart property, but staff recommends that the road should need to be installed in order for Amsource to build according to their plans. Amsource is currently discussing this with the Smart family. They are willing to acquire that portion of land needed for the road. Chief Freeman’s concern is that currently the only access point to the area from the Cedar Hills fire station is from North County Blvd onto 10400 North.

Preliminary plans were approved contingent upon two of the crosswalks being raised and additional landscaping along 10040 North and the future road.

Review/Action on FY 2014 Budget Amendments

Motor Vehicle Fee, Delinquent taxes, Interest re-allocation based on property tax rates. In the past, motor vehicle taxes, delinquent taxes, and penalties & interest have all gone to the General Fund. Instead it should be going to the Golf Fund as the property tax rate for the General Fund is different than the tax rate to cover the golf course bond. This shows as a separate line item on resident property tax notices. Those three tax sources are based upon debt levy, so this will be separated moving forward.

General Fund

10-31-150            Motor vehicle taxes $36,410 decrease

10-31-200            Delinquent taxes $9,930 decrease

10-31-250            Penalties & Interest $166 decrease

Golf Debt Service Fund

30-31-103            Motor vehicle taxes $36,410 increase

30-31-104            Delinquent taxes $9,930 increase

30-31-105            Penalties & Interest $166 increase

Revenue adjustment from construction related activities, grants, and garbage collection

General Fund

10-32-200            Building Permits $25,000 increase due to Bridgestone project

10-32-210            Plan Check Fees $7,000 increase due to Bridgestone project

10-33-450            Emergency Management Grant $7,500 increase

10-34-110            Garbage Fees $20,000 increase due to houses with 2 or more garbage cans

10-34-120            Recycling fees $5,000 increase due to new growth

Capital Projects Fund

40-30-100            Impact fees-park development $32,000 increase due to Bridgestone

40-30-110            Impact fees-park land $110,000 increase due to Bridgestone

40-30-130            Impact fees-public safety $13,000 increase due to Bridgestone

40-30-140            Impact fees-streets $7,000 increase due to Bridgestone

Water & Sewer Fund

51-37-350            Impact fees-water $35,000 increase due to Bridgestone

51-38-115            Sewer fees-nonresident $35,000 increase due to meter relocation

51-38-160            Sewer lateral inspection $1,600 increase due to Bridgestone

51-38-670            Impact fees-sewer $15,000 increase due to Bridgestone

Higher activity for event rentals, recreation programs, and change in staffing

General Fund

10-35-112            Event center rentals $15,000 increase

10-35-130            Park reservations $2,500 increase (this is a newly created account)

10-65-110            Salary & wages (FT) $38,280 decrease due to elimination of a position

10-65-120            Salary & wages (PT) $9,000 increase as replaced FT person with PT person

10-65-150            Employee benefits $6,700 increase

10-65-200            Materials & supplies $8,000 increase for linens and blinds

10-65-300            Rec expenses-fitness classes $28,000 increase as contract was finalized after budget approved

10-65-400            Rec programs $7,000 increase in gym rentals

10-65-401            Rec equipment $15,000 decrease

10-65-601            Other events $1,500 increase for summer concert series

10-65-610            Advertising $2,950 increase for wedding expo and contract with Sammy

10-65-620            Building maintenance $8,000 increase in cleaning and maintenance

Golf adjustments due to higher utility costs and trades for services

Golf Fund

20-30-500            Snack shack & concession revenues $5,500 increase

20-43-290            Communications/telephone $1,000 increase

20-50-200            Utilities $10,000 increase (expected savings in electric bill for new carts wasn’t realized)

20-50-500            Snack shack & concession expenses $4,500 increase

20-60-100            Repair & maintenance-course $4,000 decrease

20-50-100            Golf supplies $5,000 decrease

20-70-100            Dues & subscriptions $1,000 decrease

20-30-600            Corporate season passes $22,500 increase

20-60-100            Repairs & maintenance-course $7,500 increase

20-70-600            Advertising $15,000 increase  

This item was approved.

Review/Action Adopting Tentative Budget for FY 2015

The City reviewed the revenues and expenses proposed for the Golf Fund for the 2014-2015 Budget. The City is also required to approve a tentative budget for 2014-2015 by the first Council Meeting in May based on Utah Code 10-6-135. As the Council is aware, the final budget will not be approved until June, so there is still time to review any questions or concerns. Here is a summary:

New or Increased Expenses

·         Fund 10 & 51 public works full-time staffing approximately $30,000 combined increase

·         10-62-440 Road maintenance increases $10,000

·         40-78-732 Harvey boulevard roundabout $300,000 (This is a placeholder as it hasn’t yet been researched or presented to the Council. Would be paid for with impact fees).

·         Fund 51 Secondary meters design, installation, and related financing $1,500,000 (This is also a placeholder as more research needs to be done). Requested that Siemens come present to the Council again and also get an analysis on what it would cost for the city to do it on our own.

·         10-55-400 American Fork Police annual contract increases 3.5%

·         10-55-300 Fire Services-Lone Peak increase estimated at 4.2% but still waiting for LPPSD board approval so number could change

·         Fund 10, 20, and 51 City employee merit estimated increase 3%

·         Fund 10, 20, and 51 Employee healthcare market estimated increases 6%

·         40-95-135 Golf maintenance shed $300,000 (This is a placeholder as bids need to be obtained)

·         10-65-601 Other events/Cultural Arts Committee—concerts, quarterly breakfasts, $4,200 increase

·         10-64-245 Beautification, Recreation, Parks, and Trails Citizen Advisory Committee projects $1,200 increase

·         10-64-240 Park maintenance contract increases and new projects $18,100 increase

·         40-80-817 Bayhill park phase 1 $50,000 (would include a playground area towards the street and some grass in that area, on the south side of the lot)

·         51-73-330 Professional/Technical for water to increase $40,000 (This is a placeholder to cover costs of design and study for metering PI water)

Reduced or Eliminated Expenses

·         Allocation of motor vehicle fees, delinquent taxes, interest causes $50,000 decrease to debt levy property tax rates 30-31-101 & 30-31-102

·         Fund 51 delayed Canyon Road sewer project decrease $400,000

·         51-74-470 absorbed TSSD rate increase of 13.8% or approximately $63,000 increase in costs, and delayed Bowen & Collins sewer rate increases for 1 year

·         10-40-331 Decisions survey $10,000 decrease

·         10-40-510 Insurance $12,000 decrease (General Liability insurance and property)

·         10-45-400 Elections $12,000 decrease

·         10-40-305 Legal services $5,000 decrease

·         10-40-240 Computer/IT services $3,000 decrease

·         10-40-290 Communications/Telephone $5,000 decrease

·         10-69-913 Subsidy to Golf fund reduced $26,853 (I have requested that this go back to the Finance Committee. I am worried that anticipating golf revenues higher than last year and a subsidy lower than any prior year is unrealistic and puts us in a bad situation late in the budget year of having to cut other items in order to cover a higher than anticipated subsidy).

This was approved.

Discussion on Blu Line Proposal

Doug Young and Blu Line have presented a potential proposal to the Planning Commission regarding the property located at 4600 W Cedar Hills Dr. Doug has held a neighborhood meeting and has solicited feedback from staff, residents, Planning Commissioners, and City Council members in order to address the various concerns raised by this project. Doug would like to continue that discussion with the City Council tonight. The current proposal has reduced the number of units to around 250, and removed the 4th floor.

Chandler has contacted the Utah County Assessor regarding how the facility would be taxed. Previously it was indicated that it would be taxed at a commercial rate, which is how it is taxed in Salt Lake County. Utah County has indicated it would be taxed at a residential rate, not a commercial rate. There was misinformation provided in past meetings as to how this facility would be taxed as the information obtained wasn’t clear.

Blu Line is planning on bidding on acquiring property on the Highland side in the development recently approved by the State. Likes the proposal for an east/west connection to Highland as it will improve access to our commercial area. Blu Line is willing to pay for an economic analysis for the Smart property and city-owned property to determine how the property could be developed and to figure out what actual possibilities exist, just as was done on the Highland side.

Resident Deborah Gibbons provided the Council with a petition signed by 176 residents who are opposed to high density/residential in our commercial area.

CM Zappala – Likes idea of having a street from the Highland Development into the middle of our commercial area better than what State has proposed. Plans on speaking with Alpine School District to discuss their concerns regarding the Highland area proposal. Encourages Blu Line to do their development of a senior facility on the Highland side as it’s a better fit for what they are trying to do. CM Zappala has highlighted some key points in City Code regarding our commercial zone. His complete analysis can be found on his blog at http://cedarhillsblog.org/another-review-of-city-code/ and I encourage residents to read it. Feels our code needs to be updated to be more clear as it doesn’t discuss congregate care facilities and whether or not they are/should be allowed and where.

CM Augustus – Has spent a lot of time researching options for our commercial area. Many entities expressed that our commercial area is less than ideal due to our location and limited pull radius. Everyone he has talked to indicates that our area is not prime commercial real estate. Best possible location is right along North County Blvd. The Smart property is the least likely area for commercial development as it can’t be seen from main road and will be behind any businesses located on North County Blvd. Lexington Heights building has a difficult time keeping tenants and building full. Commercial doesn’t always bring commercial, especially in that back lot. Limited as to what types of businesses will want to be there as it’s hard to compete with Walmart. Looking for something that is viable for that area.

I appreciate Doug’s willingness to listen to feedback from the Council and from residents and to make changes. However, I agree with concerns that Daniel brings up with regards to city code, but I also agree with Trent that this isn’t an ideal commercial spot. I recognize that I sit at this table to represent residents and I can’t ignore a petition signed by 176 residents and all of the residents who’ve reached out via email and in neighborhood meetings. I haven’t seen overwhelming support for the facility but have received a lot of feedback opposed to high density and opposed to this facility. There are concerns regarding the code and regarding the location, but the number one driving factor for me is resident input and 98% of the feedback I’ve received from residents has been opposition to high density or mainly residential in the commercial zone.

CM Geddes – Feels this is a good facility and good for this area. Understands that many residents are opposed but feels many who signed the petition may not be fully informed. Feels government should be less involved and property owners have rights. Feels a lot of time has been wasted.

Discussion on Canyon Road

Nothing has changed from the last update.  

April 15, 2014 City Council Meeting

Work Session

Representative Mike Kennedy presented on the recent legislative session. He gave a tutorial on using the le.utah.gov website to track bills. We discussed best ways to reach him. CM Zappala gave some feedback on ways to make the le.utah.gov website more user-friendly so citizens can easily find what they are looking for and give feedback on any bill. Discussed a proposal for a bridge just south of Thanksgiving Point so that those going to Thanksgiving Point from I-15 can bypass Timpanogos Hwy altogether as that exit is already becoming congested and there is considerable growth in that area.

Council Meeting

Public Comment

Nobody signed up.

Public Hearing - Amendments to the City Code, Title 10, Regarding Zone Permitted Uses Relating to Foster Care Homes

Nobody signed up.

Report/Update – Water Conservation Citizens Advisory Committee

Committee met several times and have each individually done research on conservation. Consensus was only long term solution was to meter PI usage. Recommendation is to have meter system installed by 2015. For 2014 they will work on education with regards to water conservation. Some ideas are a rebate on utility bill for those who get a water analysis done for their yard. This is a free service offered by Utah Division of Water Resources. Also suggested a notification process to show weekly water consumption so residents are aware of how much is being used. Use city newsletter for water conservation tips and a weekly watering guide on the city website. Also suggested we do a water conservation education in the schools so kids are also aware of the need for conservation. Feeling of the committee is that those who are watering wisely will pay less than they do now, while those overwatering will see a spike in their PI bill. Committee feels there should be some sort of incentive to those who use less water.

Consent Agenda

The minutes from the March 19, 2014 City Council meeting were approved.

City Reports

David Bunker – We were first in participation for a city our size with Junior Jazz. Driving range fence is now up and will provide added protection to homes in that area. Soccer and t-ball are occurring.

CM Zappala – Utah Valley Dispatch meeting on Thursday. Will be discussing new dispatch center and combining facilities with other dispatch centers within the County.

Mayor Gygi – Received a grant for research on recreation issues in AF Canyon.

CM Augustus – Finance Committee will be meeting soon.

CM Crawley – Parks and Trails Committee has service day on May 3^rd. Five families are being determined. Need volunteers to help with that service project. Will be from 8am-12pm.

CM Rees – One press release issued. Easter Egg hunts are this weekend. The teen hunt is Friday evening at 8pm at the Rec Center. The childrens hunt is Saturday morning at 11am at Heritage Park. YCC is filling eggs. Family Festival committee meeting tomorrow night.

Review/Action on an Ordinance Amending Title 10 of the City Code, Relating to Foster Care Housing

State code has been changed to allow for any single family residential unit to house up to four foster children. We have had a resident request that City Code reflect that change as well. City Code currently restricts the number of foster children to three unrelated foster care occupants. State code

R501-12-6 (d) states, “No more than four foster children shall be in any one home”.

Went before the Planning Commission and this was approved. We removed the section stating how many foster children are allowed and changed the wording to state we would always comply with State code. This was approved.

Discussion on SR-146/Canyon Road

Council has asked that this item be placed on the agenda to update the City with additional information as it becomes available. Continuing discussion can be held on the costs associated with receiving jurisdictional control of the roadway and annual costs associated with maintenance of the roadway.

It seemed from the last meeting that the consensus of the Council was for the County to take ownership of the road and then contract with the City for maintenance. All of our costs would need to be covered in that contract so as not to burden Cedar Hills residents. Gary is discussing this with Commissioner Ellertson. Funding for ongoing maintenance would be Class B & C Road Funds. The way it is calculated, the County would get a little more funding than the City could obtain, but not by much. However, neither the City nor the County will get enough funds to cover the major maintenance needs, such as resurfacing. David suggested meeting with PG to understand their perspective on this as well as they are also affected by any decision made.

Discussion on Assigning Alternate Members to Certain Boards and Committees

City Council members and Staff act as resources, liaisons, and on some boards and committees may be voting members. Alternate members to these committees and boards are at times necessary to fill in and attend the meetings when the appointed member is not available to do so. On voting boards, the alternate may not be able to vote, but can receive and relay important information to the Council as needed. The Mayor makes the assignments to the various boards and committees, and may also assign an alternate if the board or committee cannot be attended by the assigned council member or staff.

Each Council Member will communicate with the others if they cannot attend an assigned meeting and will request an alternate, as needed.

Discussion on Pressurized Irrigation Water Meters

Based on the recommendations from the Water Conservation Citizens Advisory Committee, a discussion should be had to consider the potential means to fund the committee recommendations. Metering of the pressurized irrigation water city wide, as identified by the committee, is an important step in resolving long term water consumption conservation goals. The City council should consider the Water Conservation Committees recommendations and determine if the recommendations, including metering are to be implemented. In order to facilitate a metering project, identification of costs, project schedule, and funding ability will be necessary. As has been previously discussed, the Siemens Group has identified one avenue to facilitate the project if approved by the Council. Another avenue would be to self-fund and bid the project as a typical capital development within the city. The council should discuss the merits of each, if metering were to be implemented.

If the Council determines to implement metered PI, a funding source needs to be identified. Siemens has given one option, which doesn’t require a bond and the City would pay for it with savings. More information on that option can be found in my earlier notes. Another option is to apply for grants or to get low interest loans. In order to get it online for 2015 we would need to start working on it in October of 2014 so the contractor would have enough time to completely install. Estimates would be about $650-$700 per household for installation of the meter (residents wouldn’t pay for this directly, it would be paid for with the savings and/or loan). This will continue to be a discussion item.

Discussion on the Commercial Zone

Amsource has presented preliminary plans for the subdivision located at the SE corner of 4800 W and

Cedar Hills Dr. to the Planning Commission. The Planning Commission approved the plans for recommendation to the Council with the caveat that the Council consider phasing in the project in order to address City staff concern’s regarding the future public road that borders the east side of the Amsource property.

One issue is that current site plan shows an entrance/exit onto a currently non-existent road. The road is planned to go through the commercial zone; however, that land is owned by the Smart family and that road won’t be developed until their property sells. America First Credit Union has stated they won’t start building their building until 2015. Amsource would like to build the two retail buildings sooner, but not having that road is an issue. Smart family has indicated they are willing to work with Amsource on negotiating a solution to this issue. AFCU new plans are in compliance with the commercial guidelines.

Discussion on City Branding/Slogan

As part of the follow up for the 2013 branding project completed by Radi8 Creative and finalization of the 2014 FY budget, it is incumbent to identify remaining costs associated with the current task schedule. One specific task would be to identify what and if a tagline will be implemented as previously recommended. A discussion and final determination would be appropriate as the city prepares to close the FY 14 budget.

Will move forward with tagline “Trailhead to Adventure”. We have a graphic designer working on an infographic and most of the other branding items for FY2014 have been completed.

Discussion on a Decisions Survey

Staff will update the City Council on the timeline and process to complete the Decisions Survey as prepared by Dan Jones & Associates.

Will meet with the city next week to start the process. CM Rees and Zappala will attend that first meeting next week.

City Council Meeting - April 1, 2014

Work Session

Council Meeting

Public Comment

Nobody signed up. 

Consent Agenda

Minutes from the March 4, 2014 City Council meeting were approved.

City Reports

CM Rees – YCC is preparing for the annual Easter egg hunts. The teen hunt will be in the evening on Friday, April 18^th and the childrens’ egg hunt will be Saturday morning on April 19^th. Each child who participates will receive a bag of candy when they turn in their eggs so every child goes home with a good amount of candy. Last year we purchased an additional 4,000 eggs so it will be even bigger this year. The YCC is in the process of planning for the teen hunt after party, which will be at the rec center and we will make sure there are enough chaperones. Also, Emily Cox reached out to the principal of Lone Peak and has arranged for YCC members to get 0.5 school credits for serving on the YCC. This means we will add more accountability in order to obtain the credit, such as a required number of meetings to attend and activities to plan for. She and Nicole Allen are working with the YCC on recruiting for next year and applications are due May 1^st. There will be a more formal interviewing process this time.

Family Festival Committee is hard at work. The city website and newsletter are being updated with information to keep residents informed. Macey’s will be our food vendor for swim night and the Dinner and Movie night. Jerianne is lining up food vendors for the carnival, which will include food trucks. The Arts Committee is working on the Concert in the Park. The Parade chair is working on getting Noelle Pikus Pace as our Grand Marshal and we will know soon is she’s available. Our new service project is planned for the Wednesday of Family Festival and residents can now donate supplies or money. The logo has been designed and the magazine is being worked on. Sponsorship goal is $25,000.

CM Zappala – Attended the Utah Valley Dispatch awards banquet. Discussed dispatch calls handled very professionally by staff. Dispatch does a great job.

Mayor Gygi – LPPSD chair will be Kimberly Bryant from Alpine. May be meeting next week to discuss role of LPPSD responding in AF Canyon. County Sheriff will attend. Water Conservation Committee is putting together a conservation proposal and will present to the Council at the next meeting. Arts Committee is meeting tomorrow to set dates for Summer Concert Series.

CM Geddes – Planning Commission met last week. Amsource presented proposed plans for America First Credit Union on corner lot. Item was tabled as the plans didn’t meet design guidelines and several items were missing. Planning Commission is willing to hold a special meeting so they don’t have to wait 30 days for the next presentation.

CM Crawley – Beautification Committee met and planned for first annual Beautification Day. Working on determining which families need the most help. This Beautification Day will be May 3^rd from 9am-12pm. Volunteers are needed.

CM Augustus – North Pointe board met. Annual audit done by Squire & Company. No concerns were found. Board was given an A rating for financial reporting.

Review/Action on Resolution Appointing an Alternative Member to the Utah Valley Dispatch Special Service District

The Utah Valley Dispatch Special Service District requires that appointing a Member Representative or alternate be made through the adoption of a Resolution. David Bunker was suggested to be the alternate member. CM Zappala is the regular member representative. This was approved.

FY 2015 Budget Presentation – Water and Sewer Fund

Rates would go up based on Bowen, Collins & Associates recommendations approved a few years ago. This would be to cover increases in maintenance and future project needs. Pending projects are irrigation pumps that need to be replaced (2019), chlorination stations (2020), sewer improvements (2014-2020), and a storm drain retention project (2016). The storm drain retention project is based on EPA requirements for handling storm drainage. More requirements are coming, which will require additional funding. TSSD is proposing a 14% increase.

Debt service is for PI system and additional culinary well.

Line 51-38-115, Sewer fees for non-resident is new line item. This is for 100 houses outside of the City whose sewer metering was moved into our city. This is paid as part of our TSSD expense.

Line 51-75-820 include funds of $100,000 being transferred to the Capital Projects Fund to help pay for maintenance shed.

Line 51-73-800, supplementary water expenses going up $12,000. We purchase this from CUP just in case we need extra water throughout the year. We try to hold on to this water until the end of the year, but in drought years we may need it sooner. Budgeting for this helps us make sure we can access, if needed.

Employee benefits expected to increase 10%, but looking at different vendor to see if this can be reduced.

Discussion on Canyon Road

Staff updated the City Council on the latest improvement application submitted to Mountainland

Association of Governments (MAG) for Canyon Road. Staff also discussed the financial estimates for annual maintenance of the roadway section within the city boundaries for the design life of the street surface, and possible operational options. Canyon Road has been an issue for some time. It is a State road, but it isn’t maintained well and UDOT has stated it isn’t a priority for them. State would like the two cities (Cedar Hills and PG) to take ownership of road. UDOT and Utah County have both stated they would give funds to the cities to improve the road and maintain for a period of time. It is estimated we could get $10 million to fix the road issues, including drainage. This would include some funds for 10 years’ worth of maintenance. However, year 11 the cities would both be responsible for ongoing maintenance needs. It would be very expensive moving forward starting year 11. It would be about $85,000/year for maintenance, which does not include inflation. Originally, the County was supposed to take ownership of the road but they feel it doesn’t make sense for them to take as all of their stations and equipment are in South Utah County, so it would take long periods of time to get manpower to North Utah County for things such as snow removal.

One option is for the County to take ownership of the road and then they pay the cities to maintain the road. However, in order to handle snow removal we would need another snow plow and probably additional manpower. These expenses would need to be included in any contract with the County.

I am personally opposed to Cedar Hills taking over that road. 11 years will come fast and having to come up with an additional $100,000 each year, plus funds for additional staff and equipment, shouldn’t fall upon the shoulders of our residents. Having the County take possession and enter into an agreement with us to maintain the road makes more sense, as long as all of our expenses are covered in the contract with the County. This discussion would need to occur with the County Commissioners.

Discussion on Decisions Survey

Item was removed as the representative from the survey group could not attend tonight. It will be on the agenda in a future meeting.

March 19, 2014 Council Meeting

Council Meeting

Public Comment

Nobody signed up.

Consent Agenda

Appointment of members to the Arts Committee. Chairs will be Curt and Missy Peterson. Other members will be Steve & Johanne Perry, David Osmond, Jared Osmond, Tom & Rebecca Gleason.

City Reports

David Bunker – Family Festival committee has met with Macey’s for dinner night and will show “The Love Bug” as the movie. Tball registration opens soon. Financial seminars and nutrition classes will be happening at the rec center this year. Looking for people to do photography and gardening classes. Working with PG to offer a pickle-ball class. ULCT mid-year conference is mid-April.

CM Zappala – Met regarding avalanche that happened in AF Canyon. Meeting was with board members of Utah Valley Dispatch as well as fire chief. He will get us his notes. Primary issue was that call was entered into dispatch at police and search & rescue call, but not as medical call. This is why Lone Peak wasn't notified.

CM Rees – Family Festival committee is meeting and has added a service night to the week. More info to come.

CM Augustus - North Pointe board meeting will be coming up.

CM Crawley – Beautification service day on May 3^rd where residents can help clean up the area and help five families in the city who are in financial need. Need additional committee members for Parks & Trails committee. All residents received a golf certificate for a free round of golf.

Review/Action of Preliminary Plan by Blu Line Design

The proposed Rosegate facility, located at approximately 4600 W Cedar Hills Dr, has met with the Planning Commission, and received a recommendation to present their preliminary plans to the City Council. Staff has sent the proposed plans through engineering, zoning, and public safety reviews. Those recommendations were presented to the Planning Commission, as well as Doug Young. Those recommendations are not reflected on the submitted plat; however, they are being implemented. See the city council packet for notes and drawings. Changes include moving sewer lines to 4600 West, all frontage improvements needed for entire project.

Estimated value of Rosegate is $24-$30 million. It would be evaluated as a commercial facility so would be taxed at 100% of the value of the building. This would bring in an estimated $68-$86k annually to the city in property taxes. Next closest is Walmart, which brings in $23,264 in property taxes. While any development will require some infrastructure needs, the developer will be responsible for the improvements not already in place. Roads, sewer, and water lines are already in place. Upon final approval, the developer would be required to purchase water rights. Demand on pressurized irrigation would not be high. Below is an analysis put together by staff.

Cory Shupe with Blu Line presented. Gave some background information on the project, which can be found in my previous notes. Expressed his opinion on why this project is essential to commercial development in Cedar Hills. This is a congregate care facility that is privately funded. There are many restrictions on who can live in the facility. Has been working with the city to create a main street that works in conjunction with the exit from Walmart. That main street would go through the entire commercial zone. What is significant about this facility is that it is bringing more people and a demographic of people that have more disposable income that will bring in more business to Walmart and more interest to other commercial businesses. Their conversations with those who represent retailers have shown that Cedar Hills doesn’t yet have the number of rooftops needed to generate interest at this point. It will be difficult for small shops or boutiques that compete with Walmart to start a business here as they cannot financially compete with what Walmart offers. This facility will help that. Taxes to Alpine School district would be about $260,000 each year without any negative impact on schools as no school age children can live there. Studies done show impact to roads and traffic will be minimal due to walkability and that not all unit renters will have a car. Pulled stats on other similar facilities with regards to impact on public safety. Average number of 911 dispatch calls was 6 per year. There are several areas in the facility that provide amenities for those residents, including large gathering spaces for family get togethers, exercise rooms, computer rooms, theater rooms, etc.

Doug Young clarified that this is a 55+ community. They are restricted by both federal and city guidelines that keep any young families from living in the facility. Also clarified this is not a subsidized housing, so no low-income individuals. They do a background check on every potential resident and turn away anyone convicted of a felony. As the developer maintains ownership of the building, they want it to maintain a certain level. Has contacted UTA who has agreed to provide additional buses to get to mass transit stops, such as TRAX or Frontrunner.

He would like to hear from residents in attendance and have the decision tabled until they've had a chance to make some changes recommended by residents.

Public Hearing

Nathan Gibbons – Appreciates time that has been put into the design. Doesn't feel a four-story building is low impact and doesn't feel it fits in Cedar Hills. Went to facility in Sandy and it fits well there, but not here. It would make sense if it was closer to 100 units and less parking. Feels this will be a problem. Would like Council to reject it and have it go back to see if it can be smaller to make more sense for the community.

Deborah Gibbons – Drove by a four-story complex in Orem that dwarfs everything else. The Sandy building is smaller than this one being proposed, yet they have a bigger population than Cedar Hills. 10% of Cedar Hills’ population would be on that corner. Lives down the street from this and doesn't see that there is much for these residents to walk to. Commercial areas develop due to other commercial attractions. Doesn't see how an apartment complex will help. Concerned about size of building.

Devin Baldwin – Excited for a place like this to come to Cedar Hills, but not quite this. His parents both have cars and need more than just Walmart. Feels others living here would be in the same position. Concerned won’t be able to fill all units. Doesn't trust the bank like he does the developer and if developer pulls out, then bank could turn it over to a different entity with different views.

Cory Olson – Loves Cedar Hills. Loves the family values. Doesn't believe a structure of this size represents community values of Cedar Hills. Wants to see something within the city guidelines of two stories. Let Highland bring in the wrong businesses and we can do it right. He runs by the empty commercial zone often and loves it, is fine with it empty. Asks Council to vote based on city guidelines.

Marilyn Groneman – Concerned about the size of the building. Could maybe like it if it was 1/3 of the size. Moved to Cedar Hills because of the quality, which was better than where she lived in American Fork. Feels high density will hurt that quality. Doesn't feel we need high density housing. Would prefer it be an empty lot. Most people who live there would need two cars per unit.

Martin Johnson – He is in the 55+ age group. Looks at traffic and children walking home from Lone Peak. Knows he probably doesn't have the reaction time that he did when he was younger than 55. Worried about impact on the kids walking home from school. Also worried about impact on local churches with that many new residents. Roundabout in that area will be busier, which impacts the elementary school kids walking to school. Agrees that building is too high. Would like to have something built that benefits all of the community, not just 55+.

Tana Johnson – Is 70 years old. At 55 years of age still had children at home. Children come back home, especially in this economy. Feels it is too tall and too many people in one area. There isn't enough parking as each unit will need two cars. That is 600 extra cars. Concerned about schools and the kids walking. Lived in an area with similar bylaws, but they weren't followed. More cars and more traffic is her concern.

Lance Allen – Lived in Cedar Hills for 14 years and loves it. He and his wife are part of the 55+ generation with kids in the basement. Worked at Charleston for a time and that facility is fairly large. Residential development does not bring in revenues that commercial development does. Not against development, sees his taxes going up, but wants to see development being done responsibly. Concerned about fire aspect as we don’t have ladder truck tall enough to get to the top of the building. More inclined to go with more commercial for the city.

Jared Bradley – What he wanted to say has been said. Went to the Sandy location and saw it is a huge building. It has 159 units, of which 65 are doubles. Would not fit in well with what Cedar Hills is about. Looks like a beautiful building but worried about long-term fit for the community. Doesn't feel the people that will come to live in this facility will make or break our commercial area. Feels we need commercial that will attract people from other cities in our area, not just those living in Cedar Hills.

Julie Sessions – Asks for Council to listen to residents and concerns. Feel there are many reasons why risks outweigh the benefits. The size does not fit in our community. Everything else there fits nicely. Moved to Cedar Hills for the small feel. This building would block views. Likes the idea of the facility if it is 2-stories or less. Would prefer to see empty field than 4-story building. Can’t imagine being able to fill 300 units.

Angela Johnson – Wants to know if developer would build a 2-story complex. Knows they want to make money but would like smaller complex. Residents want to be able to see skyline, not something so tall. Questions she has is do most residents want 300 units? Would residents be fine with 2-story 150 unit building? Would this help with traffic issues? Thinks 2-stories is reasonable. The Sandy facility is large and is only 2 stories. Losing small town feel. If developer can’t do 2-stories then wants us to wait.

Bobby Siegmiller – Pro development. Likes the look of the proposed development, but not in this location. Role of city government is to protect the taxpayer and doesn't feel this development does so. Parking is inadequate. Pleasant Grove has a mixed zone areas and both have 2 or more parking per unit. PG and AF have several units and would like to see feasibility study to show if Cedar Hills can accommodate this many units. Idea of design guidelines was that no building was more than 50% residential. Won’t generate sales tax. If Smart family would lower price of land then more developers would be interested in purchasing.

Ken Severn – MidTown village has had lawsuits and bank write-offs, is concerned about similar happening here. Doesn't trust federal guidelines. Harts and McDonald’s seem to be doing fine. No traffic generated by empty field.

Steve Proffit – Loves lifestyle of Cedar Hills. Likes the empty field and knows we will have to concede some. Appreciates Blu Line being willing to work with residents and changes that have been made. Has shown team work and class in working through this. Likes the idea of 55+ community, likes the trail around the facility. Feels this is a win and has taken hard work and will continue to do so. His parents have expressed an interest in a facility like this. Doesn't want to bring in businesses just to generate revenue, but something that fits in community.

Mike McGee – Wants to see feasibility study on strain on first responders. Wants to know if sewer line in 4800 West was ever expanded. Property tax consumption by commercial property is 80-90% and residential is 120%. Feels it would be a net loss to the city. Water rights is not the same as water availability. Doesn’t feel it meets green space requirements or height restrictions. Feels a library in a city of our size is not viable. This will add 2 wards, which means another church building will be needed and would need to go into commercial space. Walmart draws other big box stores. Doesn't trust banks or management companies. Mass transit here isn't same as in Sandy. Would like to see studies supporting any claims made by developers.

Michael Stuy – Can’t add anything to what has been said. Appreciates the time that Blu Line has put into designs and presentations. Feels building is way too high. Moved from Tooele to Cedar Hills to get away from that type of development. Doesn't trust banks if developers walk away. Would like to see 2-story building with fewer units. Too big, too high, doesn't fit in with the rest of the city. Extra traffic will be concern with school children walking to and from school.

Jason Randall – Loves Cedar Hills. UTA has already said they are not coming to Cedar Hills with Frontrunner in American Fork as the pressure is to make that successful. This building is high density residential, not commercial. He’s a law enforcement officer and would like to see studies on impact on public safety as claims made tonight have not been his experience. This is not the loud minority, but the silent majority that is rising up against this project. This is what Cedar Hills would be known for instead of family atmosphere.

Council Discussion

Mayor Gygi thinks it’s a beautiful building and likes the amenities. Blu Line has been great to work with. Has concerns with number of units, and that if it doesn't get leased out then the rest of the commercial doesn't get built out. We have one shot to do this right.

CM Rees - I want to start by stating that I personally like the proposed facility. It is a beautiful building with amenities that would be wonderful for our community. I would much prefer this building than a strip mall or more offices as the office building we have across the street struggles to keep tenants and doesn't offer community amenities. That being said, I recognize my role at this table is to represent residents of Cedar Hills. I have spoken with many residents in person, on the phone, and via email and the overwhelming feedback I have received is that this facility as currently shown is not desired by the community. The concerns I've heard are valid and fair. The height of the building would by far exceed any others in the area and the density is a lot for that corner spot. The biggest concern for me is the offer of high density with no guarantee that we will get any commercial businesses built any time soon. Our residents have been very clear that what is desired is retail shops and sit down restaurants. It may be many more years before we have these types of commercial businesses interested in coming to Cedar Hills, but the feedback I've received is that our residents are fine with waiting for that time to come, even if it is several years out. So while I appreciate all that Blu Line has done over the past 10 months in listening to resident input and making some changes, as well as the Planning Commission who have put a lot of time and effort into this, my vote as a representative is no to this preliminary plan. If it does not pass tonight I would encourage Blu Line to look into the possibility of coming back to the Planning Commission with a 2-story, 100 unit facility as I feel this would be much better received by our residents.

CM Geddes – Thanked everyone for participating. Has been working on this project for 10 months, first as a member of the Planning Commission. Has a tremendous amount of respect for the developers and for the Smart family, who owns this property. Also respects those residents who have given feedback. Has been a proponent of the project. This portion of the commercial property is not the most desirable part of our commercial area. Feels we need more density in order to get the commercial we want. Would like to see some restaurants and boutique shopping, which he feels will come with this development. There would be over $3million in impact fees paid by this developer. We don’t have financial issues in our city, but this money helps infrastructure. In favor of tabling the proposal for now and letting developers come back with changes after what they've heard tonight.

CM Zappala – Has pushed resident engagement and thanks everyone who attended. Loves the building but not the high density. Keeps going back to design guidelines and city code. Looked at commercial zone and what it intended for our community. Intent is that it would be compatible with nearby residential homes. Design guidelines say that what is developed is to primarily benefit the residents of Cedar Hills. Most here tonight stated they don’t feel it benefits the community. Part of the parcel is in what is considered the neighborhood/retail district. In design guidelines it says that Cedar Hills Drive should not be for residential development.

CM Augustus – Thanks everyone for coming to meeting. It’s not often to see so many residents come to these meetings. Has received many emails, some hateful and some supportive. Has seen that when people are happy with the status quo then they tend not to get involved. Looks forward to the long-term prospects that this could bring. Most of the feedback we've received from commercial real estate agents are that they don’t like our property. There isn't enough traffic or rooftops. We need to find balance between what works for the city and what can actually be done. Encouraged residents to know that we research these items extensively and are looking at the community has a whole, so even if we don’t always agree, we are trying to do what is right.

Item was tabled so that Blu Line can go back and make changes after hearing comments.

Review/Action on Awarding Bid for Roadway Repair

Due to the need for maintenance on Sugarloaf, Ironwood, Ferguson, 3900 W, 4000 W, seven cul-de-sacs and Bayhill Drive, request for bids for the 2014 Spring Street Improvements Project have been announced and received. The apparent low bidder is Staker Parson Companies at $193,900. Approved with CM Crawley and Geddes abstaining.

Review/Action on Bid for Mesquite Park Restroom

As per council direction, plans and specifications for the Mesquite Park restroom and storage building were prepared for public bid. Bids were received on Friday February 28, 2014. The bids received include the new construction of a women’s and men’s restrooms and a storage area for park and recreation supplies. Bids received range from a low of $66,860 to a high of $128,205. Low bidder is England Construction at $66,860. We budgeted about $77,000 for this project. Some money has been expended but with this quote we will come in just under budget. Approved.

Fiscal Year 2015 Budget Presentation for Golf Fund

Removed as it was discussed during work session. I was unable to attend work session today so will get my questions answered at a later time.

March 4, 2014 City Council Meeting

Work Session

Discussed FY 2015 budget. Current economic forecast done by Department of Workforce Services for Utah County shows 3.9% unemployment, significantly below national level. Economy in Utah County is better than last year. For the city, sales tax and franchise fees revenues have continued to grow. Motor vehicle tax is decreasing. Distribution is based upon population of cities and as Cedar Hills population is flat while other cities are growing means we will get less of the distribution. Telecom fees are also going down as it based on voice usage and more people are using less voice and more data, so telecom taxes are lower. Considering creating a Class C Road fund where road funds would be held so as to better manage those funds. Expected increase of sales tax revenues is $50,000 or 4.55%. This is a conservative number as we received more in FY 2014 than expected.

Public Safety expenses are increasing $52,827. Fire going up 4.2% and police going up 3.5%. Park maintenance going up $22,300. This includes $4,800 requested from the Parks, Trails, Beautification and Recreation Committee for community projects, more Christmas lights at roundabout, and landscaping rock on Canyon Road. Street expenditures going up $10,000. Public Works increasing $29,917 to add an additional full-time person. Legal services are expected to go up $20,000 based on large GRAMA requests and appeal. This may go down but trying to be conservative. Community Services to increase $17,072 for building maintenance, advertising, new table linens, and community events. The increase in building maintenance and linens is due to higher usage of building with more events.

Anticipated subsidies:

·         Family Festival expected is $24,500 (though we generally get about $20,000 in donations)

·         YCC is $2,500

·         Library reimbursement is $10,200

·         Community events $3,000

·         Recreation programs $54,321.34

·         Events center will have a profit of $12,394.09

·         Parks is $157,700

·         Golf Operations is $114,716

·         Golf Debt is $358,670

Public Works need addition of one full-time employee as they have taken on many new projects over the past few years in order to save the city money from utilizing other companies. This includes things like street light maintenance, recreation center maintenance, additional storm water duties required by federal law, GIS data collection and management, and additional park areas.

Staff looking at a telehealth option for employees to supplement health insurance. It is $15 per month per person or $29 per month per family. It can be started and stopped at any time, not locked into a contract. Offers 24x7 telehealth coverage. Staff proposes to add to budget $15 per month per official and employee for this program.

The rest of the budget is discussed below during Council meeting.

Council Meeting

Public Comment

Nobody signed up.

Consent Agenda

The minutes from the February 4, 2014 and February 18, 2014 City Council meetings were approved. The appointments of Paul Blaine Clyde, Randy Gehring, and Jon Traveller to the Water Conservation Committee were also approved.

City Reports

CM Rees – Working on press release and issued a city statement in response to some incorrect information posted on a recent GRAMA request. Would like to move next Council meeting from March 18^th to the 25^th so that we do not have a conflict with the political caucus that night. YCC hosting a dodgeball tournament on March 15^th for those ages 12-18 at Velocity Sports in American Fork. Teams of 6 will cost $12. More publicity coming soon.

David Bunker – Jr Jazz wrapping up this weekend. In Motion golf classes had about 50 participants. Karate classes going well with great participation. Mix and Mingle event went well. Sammy’s has limited hours in winter but opening up as golf season begins. Five new poles have been added to golf range, just waiting for new netting to come in.

CM Zappala – LPPSD meeting and working on budget. Need to charge County for areas that LPPSD is covering. Discussing if they should become a taxing district instead of special service district. Had emergency preparedness townhall, which went well.

CM Geddes – Planning Commission met last week. Discussed Blu Line proposal of senior living center. Voted to approve preliminary plans and will now move on to Council.

Mayor Gygi – Water Conservation Committee meeting again soon. Efforts on Capitol Hill have been fruitful. GRAMA bill that was potentially bad for cities appears to be dead.

CM Augustus – Will discuss finance items and North Pointe items during those scheduled agenda times.

CM Crawley – Parks & Trails committee having beautification day soon to help a few families who are in need of financial help with yards. Need additional volunteers for this committee.

Review/Action on Adopting Impact Fee Plans

This has been discussed in depth in previous meetings so please see my blog posts from earlier meetings for more details. Information has been sent to the UVHBA with a positive response. City is getting UVHBA some final information on how the Public Safety fee is calculated for multi-family units, but they were fine with us moving forward. The Impact fees being updated are for the Public Safety, Culinary Water, Sanitary Sewer, Parks and Transportation systems. Once approved, new impact fee rates don’t go into effect for 90 days.

Review/Action on North Pointe Solid Waste Interlocal Agreement

This has also been discussed in depth in prior meetings so more detailed notes are available on my previous blog posts. We did receive bids from Waste Management for hauling rates if we do a direct haul. We now have rates from North Pointe, DCD, and IRL.

·         North Pointe tipping rates are $31.50/ton. They do anticipate rate increases. Contract is an initial term of six years with 12 two-year terms that automatically renew. 13 month notice to withdraw.

·         IRL is $15/ton. Waste Management would direct haul to IRL and would charge $2.98 per household per month to direct haul to IRL. This total cost would exceed what we pay to North Pointe now.

·         DCD is $28/ton. There is no additional charge for Waste Management to haul to DCD as the distance to DCD is the same as North Pointe. This rate would be locked in for five years.

·         When including anticipated recycling tipping fees, we would save approximately $6,000-$10,000/year to go with DCD. Staff still needs to confirm this recycling rate.

DCD facility on Geneva Road has been around for about five years. They are planning to expand this summer to be on similar scale of North Pointe.

The savings of switching aren’t as high as we had hoped. The benefit to being with North Pointe is we are a member, therefore we have a voice on the board and we have an established relationship with them. The agreement with North Pointe passed 4-1 with CM Crawley voting nay.

Fiscal Year 2015 Budget Presentation

See notes above from work session for beginning of discussion.

Proposed 4% salary increase for employees. Health insurance costs increasing 6%. Utah Retirement System increase projected at 1.14-1.18%.

My questions:

·         Line 10-33-450, what will the Emergency Management Grant be used for? This is a new grant that pays for our staff member of emergency preparedness.

·         Line 10-35-110, why are recreation program revenues going down $15,000? Moved to another line item. I would like to begin charging rent to Tree Fitness, as we do for other entities who utilize our recreation center.

·         Line 10-35-130, is park reservations a new line item? It shows $0 in prior years. This is an new line item to better track revenues that come in for park reservations.

·         Line 10-40-305, what is the expected increase in legal fees for? Did we go over this year? Increase is to cover GRAMA requests and appeal.

·         Line 10-41-110 and 10-41-211 (increases for Mayor and Council) - I would rather see those increases go back into our library reimbursement than a raise and increase in training expenses for Mayor and Council. We cut $4,000 out of library reimbursement and I’d like to see us add it back in this year.

·         Employee benefit line items – why is each going up so much? To cover increase in fees as well as telehealth program.

·         Line 10-69-913, how close are we to being accurate on the anticipated golf subsidy? We are close this year and anticipate the same next year.

Discussion on Golf Course Maintenance Shed

Staff has prepared preliminary cost estimates for the golf course maintenance shed. The analysis identifies costs associated with construction of a new facility vs. the retro-fit and reconstruction of the existing facility. Retro-fit and reconstruction will take much more time and have higher costs because of how it would need to be done for safety and compliance, and includes much more labor. If we build a new building the estimated cost is $288,000. To do a rebuild of the existing building is estimated at $387,500. Efficiency on new construction leads to savings. Labor costs of rebuild are a huge cost.

Discussion on Development of SC-1 Commercial Zone Senior Living Facility

On Thursday, February 27, 2014, the Planning Commission recommended approval of the proposed

Senior Living facility located at 4600 W and Cedar Hills Drive (Smart property) to the City Council for preliminary approval. Doug (Blu Line) has met with the City regarding the City’s property along 4800 W. Doug has also met with other developers throughout Utah (i.e. The Boyer Group) regarding the development of the City’s property. Doug has requested to have a chance to update the City Council on the proposals for the commercial zone, as well as to give an update on the Smart property.

Traffic study was done by Hales Engineering. Based on similar facilities it was determined that 0.41 parking stalls per unit were needed, though this facility has over 1 stall per unit planned.

Met with Boyer Company and Mountain West, who either work with or represent retail companies and large restaurants, to get a better understanding of potential interest in our area. There are not any sit down restaurants or retailers who are interested in coming to Cedar Hills today. Quick serve restaurants are more actively looking for sites. These include things such as Café Rio, Rumbi’s, Dickey’s BBQ, etc. However, most of these are already located near Cedar Hills and didn’t indicate interest in looking at Cedar Hills. Feels right now there isn’t a lot of interest for commercial development for our area right now. After meeting with Boyer, Doug feels that building the senior living center will bring in interest to the area because of the increase in number of residents as well as walkability. Doug continues to feel confident he will have no problems filling this facility because of location to shopping, to a temple, and the quality of the neighborhood.

In order to make it economically viable they must have at least 275 units. They have widened the building to reduce it from five stories, but have needed to keep the number of units close to 300. Rent will range from $800-$1200 per unit. This will be similar to other units they own in other cities in Utah.

Like to establish relationships with local schools to provide charitable contributions for libraries and such, and also work with senior residents who are interested in volunteering at schools or mentoring students. Meeting with Alpine School District now.

Blu Line would keep ownership of the building and would engage in leases with those living in the facility. Nobody under the age of 19 would be allowed to live there at any time and it would always remain a 55+ facility based on development agreements entered into with the city.

Review/Action on Road Maintenance

Tabled until next meeting as it was added to the agenda on Monday.

Review/Action on Mesquite Park Restroom

Tabled until next meeting as it was added to the agenda on Monday.